Temporary Human Resources Assistant

3 weeks ago

Warwick, United States Community College of Rhode Island Full time

Job Summary

This is a full-time, temporary, non-benefited position not to exceed six months. First consideration will be given to applications received by May 8, .

The Human Resources Assistant will assist with the day-to-day administration of all pre-employment and employment related matters, calendaring and other human resources matters. The Assistant will respond to employee inquiries, provide assistance as needed and support a variety of other routine human resources functions and complex projects as needed. Duties and Responsibilities Assist the VP of HR with the day-to-day administration of all pre-employment matters including but not limited to: employment, discipline, research and reports, background screenings, etc.)Process Tuition Waivers, reconcile tuition waiver bills from other schools.Manage calendars (meeting, appointments, travel, etc.) in accordance with priorities set by the Director of HR.Screen and interpret telephone calls; receive visitors; and supply authoritative information on policies and operations.Make arrangements for meetings, including scheduling, notification and preparation of materials including preparations and meeting notes.Prepare requisitions, order supplies receiving reports, and related materials for the acquisition and payment of goods and services.Type reports, correspondence, meeting minutes and other documents; set up and manage spreadsheets for tracking and analytic purposes.Proofread all documents and make or recommend appropriate changes or corrections in grammar, punctuation and usage.Organize and maintain all files of a highly confidential nature, including but not limited to personnel actions, union documents/matters, maintenance contracts, and other legal documents; maintain a log of all labor grievance activity.Select or compose letters and emails for transmission to correspondents.Perform related clerical tasks such as filing, copying, managing office budget, maintaining office supplies inventory, and managing operating office equipment, initiate requests for goods, services or information.Prioritize work to ensure efficiency and that all required deadlines are met. Maintain an office environment conducive and sensitive to the varying needs of employees, College and other agency officials and the general public.Maintain cordial working relationships with various college departments to ensure the proper processing, delivery and/or receipt of information.Assist with large scale department activities including but not limited to employee recognition training sessions, and other types of ceremonies.Perform other duties and responsibilities as assigned by the Director of HR. Minimum Requirements High school diploma required.At least three years of progressively responsible experience in a complex professional environmentExcellent time management and organizational skills in a multiple priority environmentProficiency with word processing, spreadsheet, database and scheduling software; excellent interpersonal and written and verbal communication skillsDemonstrated experience in the organization, coordination and supervision of support staff;Demonstrated ability to maintain confidentialityDemonstrated ability to work in a culturally diverse environment. Competencies and Desired Qualifications Associate’s degree preferredAbility to respond to employees, state agency personnel, union representatives, general callers, etc., in a polite, sensitive and competent manner.Excellent communication, organizational and strong analytical skills.Demonstrated competency in use of contemporary computer software including word-processing and spreadsheets, and business practices. Working knowledge of PC software for data management.Ability to understand and maintain the confidentiality of employee personal information relative to union related matters/grievances, affirmative action matters, HR transactions, files and reports.Ability to remain calm under pressure. Ability to collaborate cooperatively with others.

Position Details

Position Information Full-Time/Part-Time Full-Time FLSA Non-Exempt Pay Grade BOE 08 Salary Information $24/hour Benefits No benefits are included with this temporary position. Collective Bargaining Unit Reports To Manager Talent Acquisition & Diversity Recruiting Permanent/Limited position Limited Position End Date Academic/Calendar Year Calendar Work Schedule Information 35 Hours non-standard Campus Location Primarily located at the Warwick Campus Civil Service List position Environmental Conditions This position is not substantially exposed to adverse environmental conditions. Licenses, Tools and Equipment

Posting Details

Posting Details Number of Vacancies 1 Application Open Date 04/26/ Application Close Date Posting Number SF Quick Link

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