Operations Associate, Global Health
2 months ago
GHD is currently accepting applications for the position of Operations Associate to provide support to projects in the division as a member of project management teams. This position will work closely with other project management team members and provide a wide range of financial and operational project and proposal support tasks, ensuring compliance with RTI and client rules and regs. The position is expected to support global health projects’ implementation excellence 80% of the time and undertake other tasks in support of the smooth operations of the global health division approx. 20% of the time.
This position will report to the Project Operations Manager and is expected to be based in the Research Triangle Park, North Carolina (RTI headquarters), with teleworking considered on a case-by-case basis. The position will be expected to travel internationally up to 10% of the time and may have the opportunity to travel up to 25% based on RTI need and incumbent interest. Candidates must be authorized to work in the US.
Responsibilities
General Project Management:
Support all phases of project implementation, from project start-up to close out, with a focus on operational and financial tasks.Administrative:
Create project cheat sheets/trackers with key funding, contractual, and technical information; lead and manage project trackers. Support daily project and team activities including managing the calendars, agendas, and meeting notes for the project and or technical activity meetings. Maintain project files on shared drives and SharePoint.Financial:
Support project staff with financial monitoring and tracking. Support budget planning, consult with technical teams, business partners, regional offices, and project team members to support improved forecasting as needed. Review invoices and work with Accounts Payable to ensure on time payment.Procurement:
Support engagement of subcontractors, consultants, and/or other vendors by assisting with collecting necessary documentation and preparing subcontract/purchase order requests and modifications. Create and maintain Level of Effort (LOE) and budget trackers for subcontractors, consultants, and/or other vendors. Under the supervision of Operations staff, support the project team with participating in procurement processes and ensuring compliance.Other:
Perform discrete tasks on projects and/or proposal development efforts, under the supervision of other staff. Perform other tasks as directed and delegated by Operations staff and/or direct supervisor in assigned projects.Qualifications
Bachelor’s degree in international relations, public policy, or relevant social science discipline, with at least 1 year of related professional experience; Master’s degree; or equivalent combination of education and experience. Experience working with project management teams; experience in project administration for international development projects a plus. Proficient administrative support skills and abilities. Strong written and verbal communications skills in English. Strong computer skills (Word, Excel, PowerPoint).
Knowledge, Skills, and Abilities
French language skills a plus. Proven excellent organizational skills and attention to detail. Ability to manage and support complex and geographically disparate portfolios. Ability to work in a fast-paced environment, prioritize multiple tasks, and meet deadlines under pressure. Strong critical thinking skills and ability to identify issues and opportunities, provide solutions, and build consensus among multiple stakeholders. Experience living, working, volunteering, or traveling in developing countries. Excellent soft skills, including strong interpersonal and communication skills, and a problem-solving attitude. A self-starter who works both independently and as a collaborative team player.#LI-DT1
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