Executive Projects Associate

3 weeks ago

Farmington, United States Central New Mexico Community College Full time

Position Summary

This position is responsible for planning and organizing events, preparing presentations, and providing oversight of projects that support the President’s initiatives and the San Juan College mission and vision.

MAJOR DUTIES

Prepares reports, proposals, briefings, and presentations for the President with a high-degree of independence, initiative, and judgement.  Conducts research (library, e-mail, web – i.e. Google searches and other data-gathering) to inform reports, proposals, briefing and presentations prepared for the President. Conducts and/or arranges college tours Collaborates with multiple departments to create all college updates and SJC related announcements. Organizes and supports events for San Juan College as assigned by the President including, but not limited to, Grand Openings, SJC Board Events, Legislative committee meetings, and portions of the College’s bi-annual convocations. Ensures that the vision and logistics for events are executed through the selection of appropriate venues, entertainment, menus, invitations and decorations. Coordinates deadlines, room needs, multimedia equipment, room setup and tear down and visuals that support the vision of the event.  Ability to successfully plan, manage, and execute deadline-driven projects. Collates information for strategic planning processes. Communicates with all internal and external parties to ensure smooth execution of events and projects. Works with and assists in the preparation of press releases with the Public Relations and Marketing department.  Creates timelines and schedules and maintains related records. Attends San Juan College or community events as needed, including some evenings and weekends. Performs related duties and projects as assigned.

KNOWLEDGE REQUIRED BY THE POSITION

Knowledge of graphic design principles. Knowledge of customer service principles and practices. Knowledge of project management principles. Knowledge of public relations principles. Knowledge of college policies and procedures. Skill in the operation of computers and job-related software programs. Skill in prioritizing and organizing projects. Skill in conducting research, assembling data and preparing reports. Ability to multi-task and complete deadline driven projects. Skill in decision making and problem solving. Skill in interpersonal relations and in dealing with the public. Skill in oral and written communication. Skill in working effectively with a wide range of constituencies in a diverse community.

SUPERVISORY CONTROLS

The President assigns work in terms of general instructions. The supervisor reviews work through conferences, reports, and observation of departmental activities.

GUIDELINES

Guidelines include San Juan College policies and procedures and Board of Trustees policies. These guidelines require judgment, selection, and interpretation in application. 

COMPLEXITY/SCOPE OF WORK

The work consists of varied event planning and presentation/speech writing tasks. The variety of events and projects, the need for accuracy and strict deadlines contributes to the complexity of the position. The purpose of this position is to perform specialized duties in support of the President and San Juan College events and operations. Success in this position contributes to the efficiency and effectiveness of events and operations.

CONTACTS

Contacts are typically with co-workers, other college personnel, students, and members of the general public. Contacts are typically to give or exchange information, to resolve problems, or to provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

The work is typically performed while sitting at a desk or table or while intermittently sitting, standing or stooping. The employee occasionally lifts light objects. The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

MINIMUM QUALIFICATIONS

Bachelor’s degree required, Master’s degree preferred. Prior experience in presentation preparation required. Prior event planning experience preferred. Prior experience successfully planning and managing projects preferred.

This position will remain open until filled with the first review of applications occurring on Tuesday, May 28, 2024.

The following REQUIRED documents must be submitted with application in order to be considered. Upload all required documents under the Application Questions 2 section for "Additional Documents Required".

Curriculum Vitae (CV) or Resume (Required) Cover Letter (Required) Unofficial Transcripts with qualifying degree conferred. (Required) List of 3 Supervisor References. (Required) Letters of Recommendation (Optional)

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