Real Estate Assistant

2 months ago

Boston, United States Andersen Group Realty of Keller Williams Realty Boston Northwest Full time

Who We're Looking For:

We’re looking for an exceptional Executive Assistant who is highly organized, detail-oriented, and experienced in providing top-tier administrative support to executives or in similar roles. You should be proactive, discreet, and possess a strong work ethic. A sense of humor and the ability to stay calm under pressure are essential. If you thrive in a dynamic, entrepreneurial environment that values mission and results while being team-focused, we want to hear from you.

Key qualities for success in this role include sound judgment, excellent written and verbal communication skills, and the ability to juggle multiple priorities effectively. The real estate industry is fast-paced and demanding, so we seek someone passionate about their work and the impact they make on both the company and its clients.

This is a long-term position within a high-pressure organization, where you’ll be supporting a leading CEO in a rapidly growing company. If you’re ready to face challenges, handle high-stakes situations, and engage with demanding clients, this could be the ideal role for you. If this sounds like the right fit, we encourage you to apply.


This is not a remote position. This is an in-office role.

Compensation:

$70,000+

Responsibilities:
  • Calendar Management: Oversee and maintain the executive’s calendar, scheduling all calls, meetings, conferences, and appointments, both personal and professional.
  • Communication Handling: Answer phone calls and emails, return messages, and route inquiries to the appropriate individuals to ensure efficient use of the CEO’s time.
  • Travel Coordination: Create and manage travel itineraries, preparing all necessary materials (both electronic and paper), and arrange CEO’s travel, teaching engagements, vacations, and personal appointments.
  • Meeting Documentation: Take detailed notes during meetings, prepare minutes for distribution, and provide daily morning agenda updates to the CEO, including appointments and action items.
  • Schedule Organization: Coordinate the CEO’s daily schedule, including managing the calendar, prioritizing tasks, and preparing for all appointments and meetings.
  • Client Interaction: Document client meeting notes, create action items, and delegate tasks as needed. Build and maintain relationships with current, potential, and past clients.
  • Event Coordination: Organize and manage events for the CEO and company, including speaking engagements and marketing-related activities.
  • Content Creation: Assist with strategizing and creating engaging content for the CEO’s social media channels.
  • Project Assistance: Complete special projects for the CEO and team as required.
  • Appointment Support: Attend listing appointments with the CEO, within standard office hours.
Qualifications:
  • Commuting Requirement: Must be willing to commute to and work in our Winchester office. This is not a remote or hybrid role.
  • Experience: Proven experience as an Executive Assistant is essential. Real estate experience is advantageous but not required.
  • Education: Bachelor’s Degree required.
  • Technical Skills: Proficiency with a variety of computer software applications is necessary. Experience with iPhones and Apple products is highly preferred.
  • Social Media Knowledge: Must be familiar with current social media trends, apps, and content creation strategies. Experience in engaging and growing an online audience is a plus.
  • Organizational Skills: Strong organizational abilities with a keen eye for detail, capable of managing and prioritizing multiple tasks efficiently.
  • Communication Skills: Excellent verbal and written communication skills, with a strong attention to detail in composing, typing, and proofreading materials.
  • Interpersonal Skills: Charismatic and personable, with the ability to handle sensitive and confidential situations with poise, tact, and diplomacy.
  • Decision-Making: Capable of making quick, effective decisions, solving problems, and maintaining confidentiality with minimal supervision.
  • Adaptability: Ability to meet deadlines, stay calm under pressure, and adapt to a fast-paced, evolving environment.
  • Independence and Direction: Able to work independently on assigned tasks while also following directions and accepting feedback on assignments.
  • Flexibility: Demonstrates flexibility and adaptability to changing schedules and demands.
  • Customer Service: Strong interpersonal skills with a commitment to providing exceptional service to luxury clientele. Personable, welcoming, and attentive.
  • Growth Mindset: Competitive, with a strong commitment to both personal and professional development.
About Company

Nationally recognized real estate in the Greater Boston area and ranked as the #1 Keller Williams team in Massachusetts in 2023 & 2023 with over a billion dollars in residential real estate sales over the past 20 years. As a growing team, we are focused on maintaining our unique culture through a very selective hiring process. You will work with high-minded and achievement-oriented coworkers who want to see you achieve your goals.


We are a learning and growth-oriented organization and provide ongoing training, tools, and systems to improve communication, sales, and other skills to help you thrive in your career.


Enjoy a fun, team-oriented atmosphere. Monthly team outings.


Values: Humble, Driven, Professional, Integrity, Relationships

  • Administrative Assistant for Commercial Real Estate

    3 days ago

    Boston, Massachusetts, United States ExpertHiring Full time

    Job Summary:ExpertHiring is seeking a highly skilled Administrative Assistant to provide support for our commercial real estate underwriters and attorneys. The ideal candidate will have a strong background in administrative support and be able to work effectively in a fast-paced environment.Key Responsibilities:Provide administrative support for commercial...

  • Commercial Real Estate Legal Assistant

    4 weeks ago

    Boston, Massachusetts, United States JOHNLEONARD Full time

    Commercial Real Estate Legal Assistant Job DescriptionA prominent Boston law firm is seeking an experienced Legal Assistant to support a high-level attorney in its busy Commercial Real Estate practice. This exciting opportunity comes with an attractive salary of up to $90K and a comprehensive benefits package.To give you an idea of how this Commercial Real...

  • Real Estate Professional

    3 days ago

    Boston, Massachusetts, United States Boston Pads LLC Full time

    Job OverviewAre you looking to start a new career in real estate? Do you want to be part of a dynamic team that values teamwork, training, trust, and technology? Boston Pads LLC is a premier full-service real estate brokerage that offers a unique opportunity for individuals to succeed in the real estate industry.Key BenefitsCollaborative environment with a...

  • Real Estate Accountant

    4 weeks ago

    Boston, United States Ardent Staffing Solutions Full time

    Job Title: Real Estate AccountantWe are seeking a detail-oriented Real Estate Accountant with 3 to 5 years of experience in real estate accounting to join our dynamic team at Ardent Staffing Solutions.Key Responsibilities:Manage and maintain financial records for multiple properties, ensuring accuracy and compliance with accounting standards.Prepare monthly...

  • Real Estate Lawyer

    4 weeks ago

    Boston, United States destinationone Consulting Full time

    destinationone Consulting specializes in recruitment across various sectors including Healthcare Health Tech Government Municipalities NonProfits Legal and more. We are proactively building a data bank for opportunities in these fields. By applying you ensure our recruiters can quickly match you with suitable roles when they arise.Location: Various locations...

  • Real Estate Consultant

    2 months ago

    Boston, Massachusetts, United States CHARLESGATE Full time

    Job OverviewWelcome to CHARLESGATE: Your Pathway to Real Estate SuccessAre you an ambitious real estate expert looking for a brokerage that genuinely nurtures your development? At CHARLESGATE, we are more than just a brokerage; we are your strategic allies committed to ensuring your success in the competitive real estate landscape.About CHARLESGATE:Founded...

  • Real Estate Professional

    4 weeks ago

    Boston, Massachusetts, United States CHARLESGATE Full time

    {"h1": "Unlock Your Real Estate Potential at CHARLESGATE ","p": "At CHARLESGATE, we're not just another brokerage - we're your strategic partners dedicated to helping you thrive in the competitive Boston market. ","ul": [{"li": "Comprehensive Training and Support: Our tailored training programs and ongoing support are designed to empower you with the...

  • Senior Paralegal

    2 weeks ago

    Boston, Massachusetts, United States Gillard Associates Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Paralegal to join our Real Estate team at Gillard Associates. The ideal candidate will have a strong background in real estate law and be able to provide exceptional support to our attorneys.Key ResponsibilitiesAssist attorneys with real estate transactions, including document preparation and...

  • Real Estate Legal Administrative Assistant

    2 weeks ago

    Boston, Massachusetts, United States Rubin and Rudman LLP Full time

    Job Title: Real Estate Legal Administrative AssistantJob Summary:The Real Estate Legal Administrative Assistant will provide administrative support to attorneys in a fast-paced real estate law office. The ideal candidate will have excellent organizational skills, strong communication abilities, and a high level of professionalism.Key Responsibilities:Manage...

  • Real Estate ociate

    2 weeks ago

    Boston, United States Hunt Hive Talent Full time

    Buzz About Us: Welcome to Hunt Hive Talent Recruiting Agency where were all about connecting amazing talent with fantastic opportunities! Our mission To help businesses and professionals soar to new heights. If youre ready for an adventure in the world of Commercial Real Estate Law look no further. Join our vibrant team and be part of something...

  • Real Estate ociate

    4 weeks ago

    Boston, United States Hunt Hive Talent Full time

    Buzz About Us: Welcome to Hunt Hive Talent Recruiting Agency where were all about connecting amazing talent with fantastic opportunities! Our mission To help businesses and professionals soar to new heights. If youre ready for an adventure in the world of Commercial Real Estate Law look no further. Join our vibrant team and be part of something...

  • Real Estate Paralegal

    2 weeks ago

    Boston, United States Robert Half Full time

    Job DescriptionJob DescriptionRobert Half's is currently partnering with a Commercial Real Estate company with offices across the country in their search for a Commercial Real Estate Paralegal.Requirements: 2+ years' experience in the Commercial Real Estate space as a Paralegal Experience with commercial closings, drafting and managing various...

  • Real Estate Associate

    1 week ago

    Boston, Massachusetts, United States 5 Legal Full time

    Job Overview5 Legal, a leading Am Law 100 firm, seeks a seasoned Real Estate Associate to join their dynamic practice. The ideal candidate will possess 5+ years of experience in transactional commercial real estate, with a strong understanding of the full life-cycle of a transaction. They will be responsible for reviewing and commenting on loan documents,...

  • Commercial Real Estate Paralegal

    2 weeks ago

    Boston, United States DarrowEverett LLP Full time

    DarrowEverett LLP is looking for a Commercial Real Estate Paralegal with immediate availability. The candidate must have excellent communication and administrative skills, be highly organized and detail-oriented, be able to multitask without sacrificing efficiency, be responsible, and be able to represent the firm, always, in ways that enhance its...

  • Real Estate Development Associate

    1 week ago

    Boston, Massachusetts, United States JLL Full time

    Empowering a Brighter Future in Real EstateJLL is a leading global provider of real estate and investment management services. We are committed to shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients.About the RoleWe are seeking a highly skilled and motivated Associate to join our...

  • Real Estate Associate

    3 weeks ago

    Boston, Massachusetts, United States 5 Legal Full time

    Job Overview5 Legal, an Am Law 100 firm, seeks an experienced Real Estate Associate to join their practice. The ideal candidate will have 6+ years of transactional commercial real estate experience, with a strong understanding of the full life-cycle of a transaction.Key ResponsibilitiesReview and comment on loan documents, leases, and purchase...

  • Commercial Real Estate Paralegal

    2 weeks ago

    Boston, United States DarrowEverett LLP Full time

    DarrowEverett LLP is looking for a Commercial Real Estate Paralegal with immediate availability. The candidate must have excellent communication and administrative skills, be highly organized and detail-oriented, be able to multitask without sacrificing efficiency, be responsible, and be able to represent the firm, always, in ways that enhance its...

  • Commercial Real Estate Paralegal

    1 week ago

    Boston, United States DarrowEverett LLP Full time

    DarrowEverett LLP is looking for a Commercial Real Estate Paralegal with immediate availability. The candidate must have excellent communication and administrative skills, be highly organized and detail-oriented, be able to multitask without sacrificing efficiency, be responsible, and be able to represent the firm, always, in ways that enhance its...

  • Commercial Real Estate Paralegal

    2 months ago

    Boston, United States DarrowEverett LLP Full time

    DarrowEverett LLP is looking for a Commercial Real Estate Paralegal with immediate availability. The candidate must have excellent communication and administrative skills, be highly organized and detail-oriented, be able to multitask without sacrificing efficiency, be responsible, and be able to represent the firm, always, in ways that enhance its...

  • Real Estate Associate

    4 weeks ago

    Boston, Massachusetts, United States 5 Legal Full time

    Job Overview5 Legal, an Am Law 100 firm, seeks an experienced Real Estate Associate to join their practice. The ideal candidate will have 5+ years of transactional commercial real estate experience, with a strong understanding of the full life-cycle of a transaction.Key ResponsibilitiesReview and comment on loan documents, leases, and purchase...