Legal Administrative Assistant

4 weeks ago

New Orleans, United States Pan-American Life Insurance Full time

The incumbent will provide assistance and support to attorneys within the Legal Department in all facets of practice, including preparing and filing regulatory reports, managing the Policy Locator process, and providing daily administrative and clerical support to the attorneys by planning, organizing, and assisting with any needs of the department.

This position is based out of New Orleans, LA and has an in-office requirement of 4 days/week. Bilingual ability to read/write/speak fluently in both English and Spanish is a plus.

Essential Job Duty #1: Prepare and file annual required registrations, reports, and license renewals with state regulators for U.S. Companies and Subsidiaries

Essential Job Duty #2: Maintain a level of proficiency in the managing of the Policy Locator process and meet deadlines

Essential Job Duty #3: Provide support for the Legal Department’s day-to-day organizational, clerical, and recordkeeping needs, and maintain an appropriate filing system

Essential Job Duty #4: Provide support by utilizing the Legal Tracker case management system for electronic data management of legal files, and monitor data, users, and matters, as needed

Essential Job Duty #5: Provide support to the attorneys with special projects

Essential Job Duty #6: Manage the Biographical Affidavits process from beginning to end, as needed

Education & Experience:

Required: 3+ years of legal experience with an administrative assistance background

Preferred: Bachelor’s degree or associate degree a plus

Knowledge, Skills & Abilities:

Experience in legal research (Westlaw and/or LexisNexis) is preferred Excellent organizational and time management skills Must be a self-starter and able to handle multiple tasks Proficiency in entire Microsoft Office programs is required Detail-oriented, problem-solving, accuracy and organizational skills required Excellent oral and written communication skills

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