Administrative Assistant

2 weeks ago

Santa Ana, United States TRC Companies, Inc. Full time
About Us

Groundbreaker. Game changer. Pioneer.

TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.

TRC's professionals work with a broad range of commercial, industrial and government clients and the communities they serve. We deliver breakthrough solutions that address local needs -- so our clients can better succeed in an ever-changing world.

Working at TRC means tackling interesting, meaningful projects. We pride ourselves on our collaborative spirit, entrepreneurial zeal and agile corporate structure. We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.


Overview

Maintains office services by organizing office operations and procedures; controlling correspondence; designing and maintaining filing systems; developing and documenting office policies and procedures; reviewing and approving supply requisitions; assisting with clerical functions, among other tasks. This position has a large emphasis on written and verbal communication as well as organizational skills. This opportunity has potential room for growth.


Responsibilities

Take responsibility for office administrative operations and front desk duties Answer, screen, and transfer inbound phone calls, as well as receive and direct visitors and clients General clerical duties including photocopying, fax, and mailing Prepare and modify documents including correspondence, expense reports, and draft reports Schedule and coordinate meetings, appointments, and interviews Record, compile, transcribe, and distribute meeting minutes Maintain office and kitchen supply inventories, and coordinate maintenance of office equipment Develops and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments Aids the organization of team building and company events. Assists with the development of monthly client invoices Keeps and maintains office-wide personnel records Provides assistance to employees on time-keeping policies and ensures timesheets are completed correctly Facilitates HR activities for the firm, providing guidance to employees as necessary Liaison for property management, building management, and support service vendors
Qualifications

BA / BS degree in journalism, communications, fine arts, business administration or similar disciplines is preferred. The candidate must possess a minimum of 0-1 years of experience. Previous experience working in a similar capacity in the A&E field is preferred, but not required. Must have excellent written and oral communication skills, flexibility when under strict deadlines, a professional can-do attitude, a detail-oriented mindset, and a willingness to learn.

Proficiency with Microsoft Outlook, Word, and Excel, including experience with filtering data, and basic algebraic functions, is highly desired. Recent graduates are encouraged to apply.

Benefits * :  TRC offers a competitive benefit package consisting of:

Medical, dental, vision, and disability insurance. 401k package that includes both traditional and Roth IRA options and Company match. Paid time off contingent upon full time or part time status and level of seniority (ranging from 15 to 25 days per year). All full-time employees enjoy a minimum of 8 Paid Holidays per year. TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.

*These benefits are applicable to US employees depending on their employment status (full time, part time, or temporary). TRC offers jurisdiction specific benefit packages for International and Puerto Rico employees.

Compensation : In accordance with local law, the below salary range is applicable for the job and location associated with this requisition. Compensation will vary based upon experience, education, skill level, geographical location, and other compensable factors.

Other Compensation: Employee may be eligible for participation in the Company’s annual Discretionary Bonus Program which is contingent on Company, Business Segment, and Individual performance against Key Performance Indicators which vary by year and employee.


Disclaimers

TRC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business needs. We celebrate diversity and are committed to creating an inclusive environment for all employees.

The complete job description and application are available on .

TRC accepts applications for this position on an ongoing, rolling basis and reserves the right to cancel this posting at any time.


Salary Range

USD $25.00 - USD $29.00 /Hr.

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