Job File Coordinator

1 month ago

Rio Linda, United States SERVPRO of North HighlandsRio Linda Full time
Benefits:
  • Opportunity for advancement
  • Paid time off

Do you love helping people through difficult situations?


Then, don’t miss your chance to join our Franchise as a new Job File Coordinator. In this position you will be making a difference each and every day. We have a sincere drive towards the goal of helping make fire and water damage “Like it never even happened”

We’re seeking someone who is great on the phone, has excellent analytical skills, is detail-oriented, and is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you’ll thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experienced, truly enjoys providing superior service, and loves taking ownership. Are you highly dependable and excited about routinely exceeding expectations? Then you may be our perfect hero

As a valued SERVPRO® Franchise employee, you will receive a competitive pay rate with opportunity to learn and grow.

Primary Responsibilities
 
 
 

  • Answer phones, provide customer service, and maintain log of all calls

 
 
  • Schedule Coordination/ Dispatch calls

 
 
  • Monitor and respond to all emails
 
  • Monitor job file status

 
 
  • Monitor job file audit status

 
 
  • Maintain job file WIPs

 
 
  • Monitor and ensure client requirements are followed

 
 
  • Review and validate initial field documentation

 
 
  • Create preliminary estimate

 
 
  • Daily job file coordination

 
 
  • Perform job file backup

 
 
  • Maintain internal and external communications

 
 
  • Prepare job file reports

 
 
  • Complete and review job file documentation for final upload and the audit process

 
 
  • Complete job file audit process

  •  Assist other departments, as needed
 
Position Requirements


  • 2+ year(s) of administrative or office-related experience

 
 
  • Experience with writing estimates, job file processes, and quality assurance a plus

 
 
  • Experience in service industry environment a plus

 
 
  • Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times

 
 
  • Polite, confident, and excellent customer service skills, including listening and questioning skills

 
 
  • Ability to remain calm and professional during tense or stressful situations

 
 
  • Excellent organizational skills and strong attention to detail

 
 
  • Very self-motivated and goal-oriented

 
 
  • Ability to multi-task

 
 
  • Capability to work in a fast-paced, team-oriented office environment

 
 
  • Proficiency in Microsoft Office (i.e., Outlook, Word, Excel)

 
 
  • Ability to learn new software, including Xactimate® and proprietary software

 
 
  • Minimum of HSD/GED preferred

 
 
 
  • Ability to successfully pass a background check subject to applicable law
 
Hours


  • 40 hours/week 8 AM - 5 PM
Compensation: $18.00 - $20.00 per hour

 
 

Picture yourself here fulfilling your potential.


At SERVPRO®, you can make a positive difference in people’s lives each and every day We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy We look forward to hearing from you.

 

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.


If you require alternative methods of application or screening, you must approach the employer directly to request this as Indeed is not responsible for the employer's application process.

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

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