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Assistant Registrar

2 months ago

Accomack County, United States Virginia Community Colleges Full time

Job Description


Eastern Shore Community College is a member of the Virginia Community College System. The College serves the residents of Accomack County and Northampton County as a two-year institution of higher learning. Operating under policies established by the State Board for Community Colleges and the Eastern Shore Community College Board, the college is financed primarily with state funds, supplemented by contributions from the two counties and the Eastern Shore Community College Foundation.

Position Summary:Provides registrar and student services support. Assists students, staff, faculty, and administrators for a variety of purposes in student services. Liaises and collaborates with academic and workforce services. Compiles, maintains, and reports student records in compliance with federal law, state law, and accreditation agencies.

Functional Responsibilities:Support the Registrar & student services coworkers on the division of duties to ensure all tasks are attended to in a manner that is efficient and maintains high levels of quality and interoffice communicationProvide and manage student activation, registration, and course waitlist processes.Process student enrollments, such as class drops, adds, and withdrawals and program plan changes.Explain and enforce registrar-related policies and procedures.Maintain student groups and manage account notations such as placement, holds, academic status, and GPAOversee the registrar functions of the graduation process and assist others with commencement and disseminating diplomasAccurately maintain and report student records, grades, and data in accordance with all regulatory requirements.Process incoming and outgoing student transcripts.Ensure compliance with FERPA guidelines.Retain and dispose of records in accordance with applicable guidelines.Set up and maintain the accuracy and integrity of academic programs and course information in the Student Information System.Display a positive, productive, and cooperative attitude in all interactions with students, faculty, staff, and the publicAssist with entering dual enrollment courses offered each semester into the student information system (PeopleSoft)Assist with creation and maintenance of the academic calendarLiaise among college offices and provide information, communication, and support as requestedMake suggestions for improvement of services to faculty and studentsPerform other duties as assigned Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications Effective organizational skills; flexibility in handling multiple tasks/deadlines; ability to exercise sound judgment in handling confidential and sensitive issues.Intermediate knowledge of information technology hardware and software.Ability to manage complex and detailed information and ensure accuracy.Ability to meet expectations for oral and written business communication.Clerical or related experience. Additional Considerations Advanced computer skills in word processing, spreadsheet operations, and database management.Experience working in educational environment preferably in records management. Operation of a State Vehicle No Supervises Employees No Required Travel N/A

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