Office Coordinator III

Found in: Talent US C2 - 2 weeks ago

Syracuse, United States Syracuse University Full time

Job Description

This Office Coordinator III position, in the Purchasing Department, provides operational and administrative support to other staff members including; the preparation, entry and maintenance of all vendors related information for the vendor file in Peoplesoft, in addition to managing and maintaining other critical databases. The individual will also be responsible for assisting with the University Credit card program administration, by working directly with the Assistant Director to use third party software in conjunction with the Financial records system to create and maintain accounts for Faculty and staff members, complete mandatory reporting, and maintain records.
The Office Coordinator is present in the office to provide services to campus constituents and the general public as the first Interaction with the purchasing department. They will be required to handle all incoming mail, answer the phone, respond to all emails and voice mails, either by providing the required information and/or directing to the appropriate person or area for a response in a timely fashion. The Office Coordinator’s duties include but are not limited to performing administrative duties and secretarial support. This will be a full time in the office position and will follow the normal campus schedule Qualifications Bachelor’s degree in business preferred, or Associates degree with 3-5 years¿ experience in an office setting.Must be an experienced user of Microsoft Office Tools: Outlook, Word, Power Point and advanced skills with Excel. Must have the ability to create and revise documents in all platforms.Solid understanding of Adobe Professional suite, with the ability to create and revise documents.Proficient with current office technologies.Previous experience in a Purchasing department preferred.Familiarity with PeopleSoft, OnBase, Qualtrics and an enterprise system preferred.Understanding of Syracuse University operations helpful. Job Specific Qualifications Must be attentive to detail, well-organized and able to meet deadlines.Excellent customer service skills, reliability, and ability to work as part of a team.Strong oral, written, and interpersonal communication skills.Good organizational skills, and the ability to problem solve and multi-task in a fast-pace professional environment.Ability to work somewhat autonomously.Process oriented.Ability to maintain a high level of confidentiality with sensitive information. Responsibilities Process new vendor requests and enter foreign and domestic vendors into PeopleSoft.Contact vendor to obtain appropriate information including the W-9 for and vendor application forms for domestic supplier or W-8BEN-E for foreign suppliers. They must determine if the supplier is reportable and adding this information into their vendor file.Acquire the required Certificate of Liability Insurance if the supplier will be working on campus. This certificate will be sent to the Risk Management DepartmentCheck the JPMC mailbox throughout the day responding to requests. Assist the Assistant Director with JPMC duties, for example preparing new and replacement cards for delivery to the card holder.Process documentation for new cars, moves, transfers and changes of address or Name, Closing of cards and Credit limit increase requests to a specific dollar threshold.Maintain the Purchasing mailbox, email and/or phones, respond to inquiries from departments and the public.Assists in various aspects of departmental projects and Purchasing analytics.Other duties as assigned. Physical Requirements Not Applicable Tools/Equipment Not Applicable

  • Human Resources Administrator III

    23 hours ago

    Syracuse, United States Russell Tobin Full time

    Job DescriptionJob DescriptionRussell Tobin is looking for a Human Resources Administrator III based in Syracuse, NY for our client which is the 2nd largest American corrugated packaging company.Job title: Human Resources Administrator IIILocation: Syracuse, NYPay rate: $26/hourPosition Description:Hours: M-F 8AM-4PMInterview process: 1st interview via...

  • Medical Office Assistant

    Found in: Talent US C2 - 2 weeks ago

    Syracuse, United States State University of New York Upstate Medical University Full time

    Job Summary: A Medical Office Assistant (MOA) under the direction of the RN or licensed provider, will collaborate within a multi-disciplinary team approach to deliver quality care. Position performs, clinical, laboratory and clerical support activities. Duties include, but are not limited to: Prepare exam rooms for patients before, during and...

  • Front Office Supervisor

    1 week ago

    Syracuse, United States SUNY Upstate Medical University Full time

    Position Overview: The UCM Front Office Supervisor will be responsible for providing day-to-day leadership and support to the UCM OBYN ambulatory offices. The Front Office Supervisor will participate in all related front office duties including providing guidance and support to staff as required. The Front Office Supervisor facilitates open lines of...

  • Front Office Supervisor

    1 week ago

    Syracuse, United States Upstate University Hospital Full time

    Position Overview: The UCM Front Office Supervisor will be responsible for providing day-to-day leadership and support to the UCM OBYN ambulatory offices. The Front Office Supervisor will participate in all related front office duties including providing guidance and support to staff as required. The Front Office Supervisor facilitates open lines of...

  • Assistant Coordinator, Exams

    Found in: Talent US C2 - 1 week ago

    Syracuse, United States Syracuse University Full time

    Job Description Supervision of all aspects of the Center for Disability Resource’s exam services area. The position requires both strong interpersonal, written & verbal communication skills as well as proficiency in Microsoft Excel for the purpose of data management and reporting. The position requires basic knowledge of assistive technologies & software...

  • Office Manager

    Found in: Resume Library US A2 - 2 days ago

    Syracuse, New York, United States AMR Full time

    More Information about this Job: JOB TITLE: Office Manager LOCATION:  Syracuse, NY FLSA: Non-Exempt   starting pay: $25/hr. and up, based on years of experience!   POSITION SUMMARY: Reporting to the Regional Director, the Office Manager is responsible for managing and maintaining the day to day physical operations of the Division to include...

  • Office Manager

    Found in: Resume Library US A2 - 1 day ago

    Syracuse, New York, United States AMR Full time

    More Information about this Job: JOB TITLE: Office Manager LOCATION:  Syracuse, NY FLSA: Non-Exempt   starting pay: $25/hr. and up, based on years of experience!   POSITION SUMMARY: Reporting to the Regional Director, the Office Manager is responsible for managing and maintaining the day to day physical operations of the Division to include...

  • National Bank Examiner

    Found in: Talent US 2 C2 - 1 week ago

    East Syracuse, United States Office of the Comptroller of the Currency Full time

    Summary As a National Bank Examiner (Analyst to Assistant Deputy Comptroller), you will use advanced knowledge, judgment, and decision-making skills to advise and assist the Assistant Deputy Comptroller (ADC) in planning, organizing, and implementing functions of the field office. Midsize and Community Bank Supervision (MCBS) East Syracuse, NY or...

  • AEA Operations Coordinator

    6 days ago

    Syracuse, United States Syracuse University Full time

    This position will manage the administrative functions of the Advancement and External Relations (AEA) Office. Including handling the travel and expense activity for the AEA staff as well as assisting in administrative and organizational tasks related to all AEA events and operations. Significant components also include assisting the Director of Invent@SU...

  • Student Success Coordinator

    6 days ago

    Syracuse, United States Syracuse University Full time

    Position works with Assistant Dean and the three offices comprising Student Success at the Newhouse School, Recruitment, Advising and Career Development. This position is responsible for multiple projects including transfer and first year admission, all awards processes, student funding requests, student participation in School governance, event planning and...

  • Administrative Assistant

    Found in: beBee S US - 2 weeks ago

    East Syracuse, United States Department Of The Treasury Full time

    Summary As an Administrative Assistant (Office Automation), you will provide a variety of technical and administrative support services to management and bank examiners. ...

  • Electrical Engineer

    3 days ago

    Syracuse, United States Raise Full time

    We’re Hiring! Our key client is hiring and looking to add an Electrical Engineer III to their team. Please check the description below and reach out to us for more details if you are interested. Pay Rate: $60.00 - $65.00/hour on W2 Work Type: Hybrid – 2 days a week | In-Office Tuesday through Thursday Location: Syracuse, NY 13202 Duration: 6-month...

  • MEDICINE CLINICAL PRACTICE COORDINATOR

    Found in: Careerbuilder One Red US C2 - 1 hour ago

    Syracuse, NY 13203, USA, United States SUNY Upstate Medical University Full time

    Job Summary: Working under the Associate Director of Inpatient Nursing Services, the Medicine Clinical Practice Coordinator (MCPC) will facilitate coordination between multidisciplinary teams caring for the inpatient medicine patients to ensure exceptional outcomes. The MCPC will collaborate with regional and national experts in acute care to drive...

  • Health Information Management Assistant

    1 week ago

    Syracuse, United States SUNY Upstate Medical University Full time

    Job Summary: The HIM Assistant is responsible for quality review of scanning, analyzing inpatient and outpatient records for complete and timely documentation, researching/coordinating the correction of any medical record number duplicates and/or documentation errors in EPIC and responding to requests for patient information. Extensive use of computerized...

  • Electrical Engineer

    Found in: Appcast US C2 - 1 week ago

    Syracuse, United States Raise Full time

    We’re Hiring! Our key client is hiring and looking to add an Electrical Engineer III to their team. Please check the description below and reach out to us for more details if you are interested.Pay Rate: $60.00 - $65.00/hour on W2Work Type: Hybrid – 2 days a week | In-Office Tuesday through ThursdayLocation: Syracuse, NY 13202Duration: 6-month contract...

  • Electrical Engineer

    Found in: Appcast Linkedin GBL C2 - 1 week ago

    Syracuse, United States Raise Full time

    We’re Hiring! Our key client is hiring and looking to add an Electrical Engineer III to their team. Please check the description below and reach out to us for more details if you are interested.Pay Rate: $60.00 - $65.00/hour on W2Work Type: Hybrid – 2 days a week | In-Office Tuesday through ThursdayLocation: Syracuse, NY 13202Duration: 6-month contract...

  • Complaint Investigator

    Found in: Talent US C2 - 2 weeks ago

    Syracuse, United States State University of New York Upstate Medical University Full time

    Job Summary: The Compliant Investigator reports directly to the University’s Institutional Equity Officer and Title IX Coordinator. The Complaint Investigator will be responsible for the prompt, impartial and thorough investigation of allegations of protected-class based discrimination and harassment, and retaliation, in violation of the...

  • Sec. 8 Statewide Rep.

    1 week ago

    Syracuse, United States New York Housing Trust Fund Full time

    Job DescriptionJob DescriptionNew York State Homes and Community Renewal (HCR) fosters the creation and preservation of high-quality affordable housing, while working strategically to revitalize neighborhoods and communities throughout the Empire State. Under the leadership of Governor Kathy Hochul and Commissioner RuthAnne Visnauskas, HCR is a vibrant,...

  • Inside Sales Representative

    1 day ago

    Syracuse, United States Aluminum Insights, LLC Full time

    Overview: **Company Description**: Aluminum Insights is a new aluminum extrusion manufacturer working to introduce a customer first mentality to the extrusion industry. We are seeking a motivated Inside Sales Representative to join our dynamic team and help drive us to be the best supply chain partner we can be. **Responsibilities**: - Executing new...

  • Administrative Assistant

    2 weeks ago

    Syracuse, United States Keller Williams Syracuse Full time

    Job DescriptionJob DescriptionWe're searching for a diligent Office Assistant to provide administrative support. You’ll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments, and company trips, ordering office equipment, and...