Administrative Assistant

2 weeks ago

St Petersburg, United States Kindred Hospital Bay Area - St. Petersburg Full time

Administrative Assistant / Med Staff Coordinator

St. Petersburg, Florida Facility Kindred Hospital Bay Area - St. Petersburg
Req ID 507253 Post Date 04/30/2024 Category Administrative
Description

Kindred Hospital Bay Area-St. Petersburg and Acute Rehabilitation Unit (ARU) is 95-bed hospital offering the same in-depth care you would receive in a traditional hospital, but for an extended recovery period. With 82 long term acute care beds, we partner with your physician and offer 24-hour clinical care seven days a week so you can start your journey to wellness. Comparably, our 13 bed ARU is designed for people who have experienced the debilitating effects of an acute injury, impairment or illness. Located south of downtown St. Petersburg where 4th Street turns into 6th Street, between 30th and 32nd Avenues, we have stunning, unobstructed waterfront views of the bay with easy access to public transit. Come and join us

ScionHealth is committed to a culture of service excellence as demonstrated by our employees’ adherence to the service excellence principles of Pride, Teamwork, Compassion, Integrity, Respect, Fun, Professionalism, and Responsibility.

As our most acute level of care, our specialty hospitals offer the same critical care patients receive in a traditional hospital or intensive care unit, but for an extended recovery period. Our clinicians play a vital role in the recovery process for chronic, critically ill and medically complex patients.

Job Summary

Provides administrative/clerical support to one or more departments. Coordinates the effective functioning of the credentialing process to ensure compliance with State and Federal requirements, accreditation standards, Medical Staff Bylaws, Rules and Regulations, and applicable policies and procedures.

Essential Functions

Composes and responds by email to routine correspondence. Coordinates schedules, makes appointments, and arranges travel. Creates and maintains electronic spreadsheets and databases. Coordinates and schedules meetings, prepares agendas, reserves, and prepares facilities and records and transcribes meeting minutes. Conducts job responsibilities in accordance with the standards set out in the Company’s Code of Business Conduct, its policies and procedures, the Corporate Compliance Agreement, applicable federal and state laws, and applicable professional standards. Performs all aspects of credentialing, including appointment, reappointment, privileging, and proctoring. Responsible for the coordination and effective functioning of Medical Staff clinical department and committee meetings to ensure compliance with the Medical Staff Bylaws, Rules and Regulations, and applicable policies and procedures. Maintains confidential credentials files and electronic medical staff database. Exhibits a high degree of responsibility for confidential matters. Skilled in the development and use of spreadsheets and word processing applications. Ability to maintain confidentiality. Ability to communicate effectively with patients and their family members, and at all levels of the organization. Ability to organize, prioritize and follow-up.

Knowledge/Skills/Abilities/Expectations

Approximate percent of time required to travel: 0% Must read, write and speak fluent English. Must have good and regular attendance. Performs other related duties as assigned.

·Organizes facility and market level employee engagement events, Physician functions, and Charity events.

·Responsible for procuring materials necessary for community sponsorship events (giveaways, collateral, etc)

·Tracks progress of facility and market dashboards and reports back to COO and MCEO for follow up prior to meeting deadline.

·Manages and keeps track of facility licensures, due dates, survey dates and notifies the COO and MCEO as deadlines approach.

·Coordinates with facility Administrative Assistants to collect data/information/supplies needed for market level initiatives.

·Collaborates with facility Administrative Assistants to identify best-practices and implement reporting standardization

·Must be able to manage multiple tasks/events at once while simultaneously partnering with facility level Administrative Assistants to ensure tasks needed at the market level are completed.


Qualifications

Education 

High school graduate or equivalent

Licenses/Certification 

CMSC certification preferred.

Experience

Experience with credentialing initial appointment and reappointment applications in an acute care hospital.  Experience with preparing medical staff department/committee meetings and composing minutes. Experience with or direct involvement in a combined accreditation and licensing survey at an acute care hospital.

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