Finance Specialist

TITLE: Finance Specialist - Payroll

QUALIFICATIONS:

High School Diploma or equivalent. Bachelor’s degree preferred. Three years of recent, progressively responsible experience in public school district payroll or benefits positions, or 5 years of other public school district finance positions. Organized, good time management, and attention to details. Self-motivated and customer service oriented. Must be computer literate and knowledgeable with Microsoft Word, Excel, PowerPoint, and Outlook for emails. Working knowledge of Visions payroll software required. QuickBooks helpful but not required. Good written and verbal communication skills.

REPORTS TO: Executive Director of Business Services

JOB GOAL: Under minimal direct supervision, successful candidate prepares, processes, and reconciles payroll reporting for all employees of the District.

ESSENTIAL FUNCTIONS/PERFORMANCE RESPONSIBILITIES:

Review positions and supplemental pay records in Visions against ePars Enter all federal & state withholding elections, direct deposit authorizations, and annuity deduction forms into Visions. Review all timesheets for completeness and accuracy before input into Visions Compute payrolls, balance gross pay, federal taxes, state taxes and ASRS calculations each payroll. Prepare payroll tax deposits, prepare ASRS and annuity deduction payments, prepare quarterly tax and retirement reports Reconcile 5 non-payroll bank accounts in QuickBooks Calculate sick and vacation payouts according to district policy Maintain a strict level of confidentiality at all times Assist district in preparation for annual audit, including compensated absence reporting. Performs other duties as assigned

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to stand and reach with hands and arms. The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move more than 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. TERMS OF EMPLOYMENT:

Twelve months, beginning salary Grade Seven on the Classified Hourly Salary Placement Schedule. Employee benefits in accordance with Board policies.

EVALUATION:

Performance of this job will be evaluated in accordance with Board policy regarding Evaluation of Support Staff.

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