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Financial Operations Specialist

2 months ago

Tolleson, Arizona, United States Tolleson Elementary School District #17 Full time
Company: Tolleson Elementary School District #17Position: Finance Specialist - PayrollQualifications:
  • High School Diploma or equivalent; Bachelor's degree is preferred.
  • A minimum of three years of relevant experience in payroll or benefits within a public school district, or five years in other finance roles within the same sector.
  • Strong organizational skills, effective time management, and meticulous attention to detail.
  • Self-driven with a focus on customer service.
  • Proficient in computer applications, particularly Microsoft Word, Excel, PowerPoint, and Outlook.
  • Experience with Visions payroll software is essential; familiarity with QuickBooks is advantageous but not mandatory.
  • Excellent written and verbal communication abilities.
Reports To: Executive Director of Business ServicesJob Objective: The successful candidate will be responsible for preparing, processing, and reconciling payroll reports for all district employees.Key Responsibilities:
  • Review job positions and supplemental pay records in Visions for accuracy.
  • Input all federal and state withholding elections, direct deposit authorizations, and annuity deduction forms into Visions.
  • Ensure all timesheets are complete and accurate prior to entering data into Visions.
  • Calculate payrolls, ensuring accuracy in gross pay, federal and state taxes, and ASRS calculations for each payroll cycle.
  • Prepare payroll tax deposits and manage ASRS and annuity deduction payments, along with quarterly tax and retirement reports.
  • Reconcile five non-payroll bank accounts using QuickBooks.
  • Calculate sick leave and vacation payouts in accordance with district policies.
  • Maintain confidentiality at all times.
  • Assist in the preparation for the annual audit, including reporting on compensated absences.
  • Perform additional duties as assigned.
Physical Requirements:

The physical demands outlined here represent those that must be met by an employee to successfully perform the essential functions of this role. Reasonable accommodations may be made for individuals with disabilities.

While executing the responsibilities of this position, the employee is required to use hands for various tasks and communicate effectively. The role may require standing, reaching, walking, sitting, climbing, balancing, stooping, kneeling, crouching, or crawling, as well as the ability to lift and/or move up to 10 pounds, with occasional lifting of more than 20 pounds. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those encountered while performing the essential functions of this position. Reasonable accommodations may be made for individuals with disabilities.

Employment Terms:

This is a twelve-month position with a starting salary at Grade Seven on the Classified Hourly Salary Placement Schedule. Employee benefits are provided in accordance with Board policies.

Performance Evaluation:

Job performance will be evaluated in accordance with Board policy regarding the evaluation of support staff.