Operations Specialist

4 weeks ago

WinstonSalem, United States Blum Construction Full time

SUMMARY

Blum Construction is seeking a full-time operations specialist who will be an energetic and active part of Blum’s Operations team. Reporting directly to the Executive Vice President(s) of Operations, the operations specialist will provide specialized support relative to both internal and external operations.

RESPONSIBILITIES

Act as a liaison between the Executive Vice Presidents of Operations and other Operations team members to ensure seamless communication Coordinate all aspects of meetings and conference calls including calendar invites, agendas, catering, AV set-up, agendas, recording meeting minutes while tracking action items, and ensuring critical information is documented and appropriately shared Monitor department’s compliance with Operations Leadership Standards Exhibit the highest level of confidentiality with sensitive information, demonstrating integrity and professionalism Ability to act as a gatekeeper and escalate relevant information to the EVPs of Operations as needed Develop effective systems and workflows that result in precise record keeping, accurate tracking of responsibilities, and clear communication Perform business/situational analysis and develop recommendations to support department’s administrative and communication process Maintain, update, and organize files, meeting logs, and other department records Proofread communication and reports, as needed, and be responsible for accuracy and clarity Generate correspondences, memos, charts, tables, graphs, business plans as required Perform administrative duties for EVPs of Operations, such as: scheduling meetings, coordinating executive travel, and completing expense reports Manage ad-hoc tasks and special projects as assigned

COMPETENCIES

Energy, enthusiasm, and intellect along with a track record of achievement Exceptional attention to detail Mature judgment to maintain confidentiality with a clear track record of integrity Excellent organizational skills with the ability to prioritize tasks, handle multiple deadlines, and get things done Ability to work in a self-directed manner, proactively addressing needs and potential issues A strong sense of initiative, creativity, and ability to work under pressure Good listener, quick study, and appreciative of Blum’s business, culture, and people Exceptional problem-solving skills and ability to adapt to shifting priorities Experience working in a fast-paced and demanding environment Excellent verbal and written communication skills

TECHNICAL QUALIFICATIONS

Associate degree required, Bachelor degree preferred Minimum of 5 years of administrative assistant experience Advanced level computer skills with proficiency in Microsoft Office products (Outlook, Word, Excel, and PowerPoint) Proficiency in web-based software; experience with Office365 a strong preference

BENEFITS

Medical Insurance Vision Insurance Dental Insurance Life Insurance Short Term Disability, Long Term Disability 401(k) Matching PTO Gym Membership Reimbursement

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