Administrative Coordinator I

Found in: Talent US C2 - 2 weeks ago

Oxford, United States University of Mississippi Full time
Note for Current UM Employees

Current employees must apply internally via connectU >

Definition of Class

This position provides administrative support to facilitate operation of the department. The incumbent is responsible for coordinating activities of the office, maintaining financial records, preparing reports, processing necessary forms and maintaining inventory.

Examples of Work Performed
  • Provides administrative support in managing the day-to-day operations of the department.
  • Maintains personnel files and initiates forms for various employment actions such as position posting and search processes, employee hiring, employee status changes, payroll and employment separations.
  • Coordinates the scheduling of facilities and the availability of equipment, supplies, and/or instructional materials.
  • Prepares and processes contracts related to the use of the facilities.
  • Coordinates the purchase, usage and repair of equipment, supplies, and materials.
  • Maintains information concerning equipment sources and vendors and makes recommendations concerning the repair or disposal of equipment.
  • Coordinates the fiscal affairs of the department and monitors budget expenditures.
  • Maintains, reconciles and balances accounts, prepares statistical reports on a periodic basis.
  • Processes requisitions, purchase orders, and oversees the receipt of supplies.
  • Prepares various reports and analyses reflecting facility usage along with appropriate recommendations or conclusions.
  • Processes appropriate travel records and forms according to University procedures.
  • Updates website and social media outlets for the department.
  • Coordinates work of assigned support staff and student workers.
  • Ensures all assigned tasks are in compliance with department, University, Southeastern Conference, and NCAA rules and regulations.
  • Performs similar or related duties as assigned or required.
Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

  1. Prepares and maintains fiscal year documents, current budget balances, and various reports and forms.
  2. Manages the daily administrative and operational functions of the department.
Minimum Education/Experience

Education:
Associate’s Degree from an accredited two-year college or university in Accounting, Business Administration, Management or a related field.


AND


Experience:
One (1) year of experience related to the above described duties.


Substitution Statement:

Related experience may be substituted for education, on a basis set forth and approved by the Department of Human Resources.

Salary/Wage Information To learn more about our pay structure and view our salary ranges, to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.

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