Accountant - Budget and Accounting

2 months ago

Indianapolis, United States state of indiana Full time
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Accountant - Budget and Accounting

Date Posted: Sep 18, 2024 Requisition ID: 449807 Location:

Indianapolis, IN, US, 46204

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The Office of Judicial Administration is responsible for the efficient administration of all agencies that operate under the direction of the Chief Justice and the Supreme Court. That includes 200 personnel; fiscal management; communication; technology; legal services; intergovernmental relations; services for the trial courts; and support for court boards, commissions, and committees. The Office is headed by Chief Administrative Officer Justin P. Forkner, who reports directly to the Chief Justice of Indiana and serves as the link between the Chief Justice and the agencies of the Court.

Salary: The salary for this position traditionally starts at $ 55,000 but may be commensurate with education and/or experience. 

To Apply: Please apply by 10/2/2024

About the Job:

This position serves as Accountant 1 – Budget and Accounting with the Indiana Supreme Court’s Fiscal Division.

A Day in the Life:

Prepares various financial reports by collecting, analyzing, and summarizing account information and trends. Coordinates meetings with Budget and Accounting Manager, Controller, CFO and/or Division Directors to review analysis, program changes impacting the budget, and contract/vendor issues. Reviews, investigates, and corrects errors and inconsistencies in financial entries, documents, and reports. Maintains financial security by following internal accounting controls, securing financial information, and maintaining historical records. Reviews monthly budget variance and general ledger reports to ensure items are being charged to the correct programs and contracts/vendors. Responsibilities include, but are not limited to:

Perform quarterly budget reviews (QBRs) with the Budget and Accounting Manager, Controller, CFO and/or Division Director; discuss year-to-date budget vs actual for operating accounts Manage multiple Funds and Department budgets and verify purchase requests are coded to the correct chartfields and processed accurately and in a timely manner Process Journal Entries to move or correct expenditures Serve as an Agency Program Administrator for the Court’s Purchasing and Travel cards, monitoring transactions to ensure the cards are used properly and processed in a timely manner Serve as the primary contact for employee reimbursements, providing instruction and feedback to court employees entering Travel Authorization and Expense reports Perform financial statistical analyses to determine trends, estimates, and significant changes Monitor compliance with generally accepted accounting principles and procedures established by the Indiana Supreme Court, the Comptroller of Indiana, and the State Board of Accounts Assist employees in understanding policy and procedures Assist in drafting policies and practices to instruct staff in best practices and requirements Escalate potential financial risks to appropriate management Develop and maintain good working relationships with representatives from Indiana State Budget Agency and State Comptroller’s Office Support Fiscal division in other financial related activities, such as generating reports Ensure strong internal and external communications on inquiries of payment status, issues, and expectations Instruct internal training classes on fiscal topics as needed Additional responsibilities as assigned

What You'll Need for Success:

Integrity

Exercise discretion in handling confidential information and materials Maintain personal and business affairs in a manner that ensures public confidence in the integrity, competence, impartiality, and independence of the judiciary as well as avoid situations that could lead to conflict, or the appearance of conflict
 

Professionalism

Interact with all persons in a respectful manner, maintain business-like appearance, and promote harmony in the workplace Interact with executive branch agencies, federal agencies, and judicial officers in a manner that promotes confidence and respect in the Office of Judicial Administration
 

Organization

Manage assignments to ensure all tasks are completed within deadlines Effectively manage time and prioritization of tasks and projects Prepare and maintain complex and confidential records in an automated system to work on numerous tasks

Attention to Detail

Research, coordinate, and track work in a proficient manner to ensure accuracy

Customer Service

Act as a liaison when interacting with management, staff, internal and external stakeholders to provide program specific information, answer questions, and address issues/problems raised Successfully diffuse elevated conversations and manage conflict resolution

Communication

Communicating effectively and respectfully with team members, supervisors, and staff in other divisions of the Office of Judicial Administration Communicating effectively in writing as appropriate for the needs of the audience

Problem Solving

Identify problems and review related information to develop and implement solutions Use deductive reasoning skills to meet several complimentary goals

Technology and Tool Usage

Learn and adapt to new technologies within the Microsoft Suite as well as Supreme Court systems

Benefits package for full-time employees 

The State of Indiana offers a comprehensive benefits package for full-time employees which includes:
• Three (3) medical plan options (including RX coverage) as well as vision and dental plans; 
• Wellness program (offers a premium discount for the medical plan and gift cards); 
• Health savings account, which includes bi-weekly state contribution; 
• Deferred compensation 457B account (similar to 401k plan) with employer match; 
• Two (2) fully funded pension plan options; 
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 
o 150 hours of paid new parent leave; 
o Up to hours of paid community service leave; 
• Combined 180 hours of paid vacation, personal, and sick leave time off; 
• 12 paid holidays, 14 on election years; 
• Group life insurance; 
• Employee assistance program that allows for covered behavioral health visits; 
• Qualified employer for the Public Service Loan Forgiveness Program; 
• Free Parking for most positions; 
• Free LinkedIn Learning access 
• Hybrid Option for eligible employees/positions 

Equal Employment Opportunity: 
The Indiana Supreme Court is an Equal

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