Budget Specialist for Academic

6 months ago

Lawrenceville, United States Georgia Gwinnett College Full time

Job Summary

The Academic and Student Affairs Budget Specialist's primary responsibility is to assist the Provost in the administration of budgets and all financial transactions and reports. This Specialist also performs a variety of administrative duties that support the Provost.

Responsibilities

Function 1 - 
Monitors all budgets for the Senior Vice President for Academic & Student Affairs/Provost to ensure funds are available to cover the fiscal year and the proper accounts are charged (i.e. state funds, foundation funds, grant funds); monitors the budgets of other departments within Academic & Student Affairs as required

Function 2 - 
Submits budget transfers throughout the fiscal year as directed by the Provost

Function 3 - 
Assists the Provost with annual budget planning; submits budget documents to Budget & Finance

Function 4 - 
Tracks, processes, and submits all budget manager authority documents in Academic & Student Affairs as leadership changes occur

Function 5 - 
Processes all financial transactions approved by the Provost: requesting quotes, generating purchase orders, paying invoices, and submitting reimbursements

Function 6 - 
Prepares travel documents and submits expense reports

Function 7 - 
Authorized P-Card holder, reconciles monthly statements and maintains records based on state requirements

Function 8 - 
Creates budget and financial reports, correspondence, and presentations as requested by the Provost

Function 9 - 
Maintains office supplies for normal operations in the Provost's Office

Function 10 - 
Performs other duties as assigned

Required Qualifications

4 Year / Bachelor's Degree Three (3) years of experience in higher education Five (5) years of experience in a general office environment with accounting experience

Preferred Qualifications

Graduate Degree Three or more years of experience in higher education Proficient in Microsoft Office Suite, Banner, and Peoplesoft

Knowledge, Skills, & Abilities

ABILITIES
Ability to work in a fast paced environment with a variety of individuals including the general public, faculty, staff, and students

USG Core Values

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at 

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at . 

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