Accountant II

Position Information

Position Information Position Title: Accountant II Working Title: Accountant II Position Number: Full-Time Or Part-Time: Full Time Time Limited Position: No Number of Vacancies: 1 Department: Finance and Administration Posting Number: SHRA/EHRA: EHRA (Non-Faculty) Job Category: Professional Hiring Range: Commensurate with Education and Experience Overall Position Competency: EHRA Description of primary duties and responsibilities: Primary Purpose of the Organizational Unit:

The Office of the Controller (Accounting Department) is a key departmental unit within the Division of Business and Finance. It is responsible for the accounting of all of the university’s assets, obligations, revenues, expenditures, and funds held in trust by the university. It is charged with safeguarding the institution’s financial assets; recording and reporting financial data; producing accurate financial statements; providing comprehensive and accurate financial information and analysis in support of various university strategic initiatives; and providing responsive and effective accounting services to the campus community.

Primary Purpose of the Position:

This area provides quality financial information on a timely basis primarily for financial reporting purposes. This position provides support to the Associate Vice Chancellor and others in Business & Finance to prepare worksheets supporting financial statements, auditor inquiries, and other financial information, especially as they related to debt service, endowment, and FSU Foundation funds. This person prepares and/or reviews reports, and financial data related to debt service, endowment and FSU Foundation funds and other items as requested by the AVC or VC. This position is responsible for reviewing and/or preparing reconciliations related to Financial Aid funds and the General Ledger and preparing or revising the procedures as necessary to maintain these reconciliations for audit purposes.

35% – Foundations Accounting :
Prepare year-end financial statements for the foundations including all adjustments to accounts, accrual and adjustment entries, and footnotes. This includes preparing the worksheets for the accruals and adjustments, many of which require detailed accounting calculations and an advanced knowledge of accounting policies and procedures. Work with the state auditors, private auditors, and audit committee of the Foundation Board on their review of these statements. Assist the outside auditors in preparation of the -T federal information return and any other federal reporting necessary. Foundation reports are affected by the on-going GASB changes; this person must continue their professional knowledge and implement these changes on a timely basis.

25% -Endowment Accounting :
Maintain ledgers and files on all university and foundation endowment accounts. This includes reviewing cash balances, making appropriate investments (after approval by Vice Chancellor of Business and Finance), preparing entries, reconciling with Banner Finance at least monthly, and reviewing the Advancement endowment register for any new funds. Maintain original cost within the endowment spreadsheet. Compare expenditures with the spending restrictions on the endowment register. Keep complete financial information on each endowment fund for financial reporting and donor requests.
Recommend changes in investments as appropriate to maintain cash balances to meet spending rules and allowances while keeping invested balances as high as possible. Distribute income, gains, and losses to individual funds as appropriate. Maintain pooled investment register (separately for the university and foundation endowments) based on unit value information for this distribution. Calculate the spending amounts annually for both University and Foundation Endowments. Provide the spending amounts to the Office of Financial Aid (for scholarships) and Advancement and to supervisor no later than February 15 of each year.
Assist with and prepare parts of the Endowment Study Survey submission to NACUBO in September and other endowment reporting. Distribute income, by journal entry, from endowment funds to the spending funds as needed and appropriate, at least quarterly. Description of Work Continued: 25% -Reconciliations :
This position is responsible for ensuring the reconciliations for various funds are complete and accurate, especially to address audit issues. In the current fiscal year, the financial aid receipts must be reconciled. Amounts must be reconciled across Banner Student, Banner Financial Aid, and Banner Finance. This position will prepare entries as necessary to bring these systems in to balance and work closely with the areas of student accounts, cashiering, financial aid, and finance in completing these reconciliations.
This position will develop and document the detailed procedures needed to complete the financial aid receipts reconciliation, and eventually other reconciliations. Training will be provided by this person to the areas as needed to keep the amounts reconciled and the funds drawn to FSU accounts timely. 10% – Other Duties :
This position reviews the year-end processing and close process for the cash system and the accrual system. This position is responsible for reviewing all reconciliations in the cash system at month-end and year-end. The year-end close duties include, but are not limited to:
-Work closely with ITTS and Systems staff reviewing the year-end schedule by May.
-Verify that all year-end reports run and that all year-end reconciliations are accurate.
-Verify that all balances are carried forward and reversals post correctly.
-Assist with accrual processing and other year-end work.
-Research, analyze and verify balances as needed.
-Prepare FISAP Report
-Assist with the IPED Report
-Assist with Annual Financial Statements
-Assist with ITF Report

5% – Debt Service Accounting :
Maintain ledgers and files on all debt service funds. This includes reviewing accounts monthly, making any necessary entries, and keeping all bond requirement information on file. There are currently four bond issues outstanding and other projects funded from university funds.
Other duties include funding capital projects as needed, investing funds not currently needed, making payments to the Financial Manager of all principal and interest amounts, computing amounts needed for these payments, and verifying that required bond reserves are on hand and in appropriate investments. Monthly reconciliations between the Financial Manager’s reports, debt service records and the Banner Finance system are necessary.
Prepare interim and annual financial reports for all debt service funds as needed, including the Revenue Bond Worksheets and Footnotes at year-end. Assist with items related to bond issuances. Assist with information needed for new bond issues. Minimum Education And Experience Requirements: A master’s degree in accounting with 1-2 years of experience OR bachelor’s degree in accounting or closely related field with 2-4 years of experience. All degrees must be received from appropriately accredited institutions. Knowledge, Skills And Abilities: Preferred Qualifications: Experience should include work with computerized financial systems, expertise in financial PC products (EXCEL and WORD at a minimum), knowledge of governmental and/or university regulations and knowledge of federal and state reporting requirements. Special Instructions To Applicants: Notice to Applicants Please make sure that the work history listed on your application is identical to the work history listed on your resume. The application must be filled out completely, Do Not Use the phrase “see resume.”
Please list at least three professional references to include a current supervisor. References will only be contact if you are selected for the position and with your permission. Closing Date: Open Until Filled: Yes Additional Information for Applicants All new employees are required to have listed credentials/degrees verified prior to employment. Transcripts should be provided for all earned degrees and/or the degree which is being used to satisfy credential/qualification requirements. Transcript requests are the responsibility of the candidate. EEO Statement: This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable), academic verification and credit history check (if applicable).

Fayetteville State University is committed to equality of educational opportunity and employment and does not discriminate against applicants, students, or employees based on race, color, national origin, religion, sex, gender identity, sexual orientation, age, disability, genetic information or veteran status. Moreover, Fayetteville State University values diversity and actively seeks to recruit talented students, faculty, and staff from diverse backgrounds. Veteran's Statement Fayetteville State University is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.

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