Administrative Asst

Overview

Executive Assistant II

West Des Moines, IA

Monday-Friday 8AM-5PM

Full-time + benefits 

Provide high-level administrative support to company executives by handling information requests, performing clerical functions such as prepare correspondence, arrange conference calls, schedule meetings for executives, and prepare meeting packets, record, type and distribute meeting minutes.

Responsibilities

Administrative/Clerical Support
• Provide direct administrative support to the C-Suite executives and their direct reports at Executive Director level and above.
• Day-to-day calendar management for the C-Suite executives.

Departmental Support
• Act as point of contact between executives and employees/clients

Basic UPH Performance Criteria
• Demonstrates the UnityPoint Health Values and Standards of Behaviors as well as adheres to policies and procedures and safety guidelines.
• Demonstrates ability to meet business needs of department with regular, reliable attendance.
• Employee maintains current licenses and/or certifications required for the position.
• Practices and reflects knowledge of HIPAA, TJC, DNV, OSHA and other federal/state regulatory agencies guiding healthcare.
• Completes all annual education and competency requirements within the calendar year.
• Is knowledgeable of hospital and department compliance requirements for federally funded healthcare programs (e.g. Medicare and Medicaid) regarding fraud, waste and abuse. Brings any questions or concerns regarding compliance to the immediate attention of hospital administrative staff. Takes appropriate action on concerns reported by department staff related to compliance.

Qualifications

Education

• Associate degree in business or health administration or equivalent of education and experience.

Experience

• Two years of administrative assistant experience.

Knowledge/Skills/Abilities

• Knowledge of organizational policies, procedures and systems.
• Capacity to relate to people in a manner to win confidence and establish support to meet the overall mission of the organization.
• Extensive knowledge and experience with Microsoft Office software applications.
• Ability to set priorities in front of multiple requests.
• Knowledge of grammar, spelling and punctuation.
• Typing ability of 60 wpm.
• Shorthand/speed writing of 75 wpm preferred.
• Ability to exercise initiative, problem solving and decision-making.
• Ability to analyze and interpret complex data.
• Ability to understand and apply guidelines, policies and procedures.
• Strong interpersonal skills.
• Strong computer skills.
• Ability to work as a team member.
• Strong verbal and written communication skills.

Other

Use of usual and customary equipment used to perform essential functions of the position.

Why UnityPoint Health?

Commitment to our Team – For the third consecutive year, we're proud to be recognized as a Top 150 Place to Work in Healthcare by Becker's Healthcare for our commitment to our team members. Culture – At UnityPoint Health, you matter. Come for a fulfilling career and experience a culture guided by uncompromising values and unwavering belief in doing what's right for the people we serve. Benefits – Our competitive Total Rewards program offers benefits options that align with your needs and priorities, no matter what life stage you’re in. Diversity, Equity and Inclusion Commitment – We’re committed to ensuring you have a voice that is heard regardless of role, race, gender, religion, or sexual orientation. Development – We believe equipping you with support and development opportunities is an essential part of delivering a  remarkable employment experience. Community Involvement – Be an essential part of our core purpose—to improve the health of the people and communities we serve.

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