Assistant Director of Procurement

3 weeks ago

Arlington, United States Arlington Public Schools Full time

RESPONSIBILITIES

:

ILLUSTRATIVE EXAMPLES OF WORK (May not include all duties performed – These are intended as an illustration of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)
• Responsible for awarding contracts for goods, services (both professional and non-professional), construction, and insurance on behalf of all Arlington Public Schools schools and departments.
• Administers Arlington Public Schools’ procurement program and develops improvements.
• Investigates and determines the most efficient, reliable vendors for the purchase of materials, supplies, and services.
• Conducts interviews and establishes ongoing relationships with vendors; responds to vendor inquiries and/or problems.
• Participates in cooperative purchases with federal, state, and local governments.
• Participates in and conducts a variety of activities and meetings concerning purchasing.
• Ensures proper administration and adherence to established procurement rules, regulations, and laws.
• Investigates and reports to the Director of Procurement, complaints, improper purchasing procedures, protests of awards relating to bidding or award irregularities, restrictive specifications and/or contractors’ failures to receive solicitations.
• Prepares requests for proposal and bid specifications; reviews and analyzes bids for completeness; evaluates and recommends enhancements to the automated purchasing system; identifies areas for improvements.
• Performs related duties as required or assigned.

EXPERIENCE:

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
• Thorough knowledge of established, recognized procurement practices, procedures, methods, and strategies.
• Thorough knowledge of formal competitive bidding procedures.
• Thorough knowledge of the legal requirements associated with formal competitive bidding.
• Considerable knowledge of the structure and organization of a school system.
• Skill in performing technical research and preparing detailed reports, documents, and specifications.
• Skill in analyzing and evaluating detailed proposals and information and recommending an appropriate course of action.
• Skill in recognizing and defining procurement and contracting problems and initiating appropriate action.
• Skill in communicating effectively, verbally and in writing.
• Ability to exercise considerable independent judgment and sound reasoning ability in the evaluation of alternative proposals and bids.
• Ability to maintain detailed records and information and prepare evaluative reports.
• Ability to establish and supervise an effective contract administration system to ensure contract compliance by vendors with the specifications, terms, and conditions of the contract.
• Ability to establish and maintain effective working relationships with supervisor, school personnel, outside contractors and vendors, county purchasing staff, attorneys, and the general public.

QUALIFICATIONS:

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS
• A bachelor’s degree in business or public administration including course work in purchasing plus considerable experience as a buyer or similar position; or any equivalent combination of education and experience that would provide the required knowledge, skill, and ability.

• A minimum of five years experience, reflecting progressive responsibilities, in public procurement in Virginia is preferred. Experience in public procurement outside of Virginia and non-public procurement may be substituted providing the work was sufficiently complex.

• Certification by the Universal Public Procurement Certification Council as a Certified Professional Public Buyer (CPPB) and Certified Public Purchasing Officer (CPPO), Certified Purchasing Manager (C.P.M.) or Certified Professional in Supply Management (CPSM) are preferred.
• Experience of supervising staff is required. To include: setting, monitoring and evaluating objectives, developing training plans.
• Working knowledge of Virginia Public Procurement Act is desirable.
• Proven ability to establish, and maintain, effective working relationships with end users is essential.
• Knowing and understanding of the terms and conditions of ITBs, RFPs and contracts is required.

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