College Assistant

3 months ago

New York, United States The City University of New York Full time

GENERAL DUTIES

Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.

There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as

needed.

Maximum tenure for any employee in this hourly position is 1040 hours per year.

Performs routine clerical work; may answer and attend to telephone calls; maintain records,

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,

act as messenger, and perform related tasks as required.

Types letters, memoranda, charts, and similar materials.

Acts as cashier.

Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.

Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.

Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.

Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.

May operate computers, computer software, and other electronic equipment in performing assigned tasks.

CONTRACT TITLE

College Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

The MS Program in Astrophysics is seeking to appoint a College Assistant to work part-time under the supervision of the Program Director. The College Assistant will work 20 hours per week. The College Assistant will provide administrative and operations support to the Program. The College Assistant's responsibilities will include:

-Serve as one of the first points of contact for students, faculty and guests, fostering and building good working relationships, both internally and externally.

-Provide administrative support to the department including scheduling meetings, preparing expense reports, ordering supplies, and coordinating visits by external guests

and potential graduate students.

-Assist with planning and executing group and project meetings, seminars, workshops, and group-specific team building events, including polling for availability, collecting

meeting materials, ordering catering, coordinating internal calendars and maintaining contact lists.

-Performs routine clerical work; answering telephone calls and replying to general inquiries about the program, maintaining records and calendars.

MINIMUM QUALIFICATIONS

Must demonstrate sufficient skills to perform the duties of the assigned tasks.

OTHER QUALIFICATIONS

Preferred Qualifications:

-Consistent accuracy, careful attention to detail and the ability to organize many complex assignments and activities simultaneously are required.

-Excellent interpersonal, verbal and written communication skills.

-Familiarity with word processing and spreadsheet.

-Resourcefulness and good judgment are required, with a willingness to take responsibility and the capacity to function well with minimal oversight.

-Ability to interact with a diverse population, as well as a compassionate spirit, to help create an inclusive culture.

COMPENSATION

$ per hour

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

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