College Assistant
1 week ago
College Assistant - Capital Projects Project Manager Assistant
GENERAL DUTIES
* Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.
* There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as
needed.
* Maximum tenure for any employee in this hourly position is 1040 hours per year.
* Performs routine clerical work; may answer and attend to telephone calls; maintain records,
operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,
act as messenger, and perform related tasks as required.
* Types letters, memoranda, charts, and similar materials.
* Acts as cashier.
* Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.
* Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.
* Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.
* Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.
* May operate computers, computer software, and other electronic equipment in performing assigned tasks.
CONTRACT TITLE
College Assistant
FLSA
Non-exempt
CAMPUS SPECIFIC INFORMATION
The Capital Projects Project Manager Assistant at Baruch College will provide essential administrative support to ensure that all capital projects are meticulously documented, well-organized, and communicated effectively across teams. This role involves taking detailed notes during weekly and monthly project review meetings, tracking action items and responsibilities, updating project documents in SharePoint, and coordinating with vendors and agencies to ensure progress and alignment. This position requires a proactive, detail-oriented professional with strong organizational and communication skills who thrives in a collaborative environment.
Key Responsibilities:
1.Meeting Documentation and Follow-Up
+ Attend weekly and monthly project review meetings, capturing thorough notes, updates, and action items.
+ Track next steps, responsible parties, and deadlines, ensuring all action items are clear and accurately recorded.
+ Enter updates into a shared SharePoint tracking sheet promptly and maintain an up-to-date record of project actions and progress.
+ Send reminders and follow up with project team members, vendors, and agencies to confirm action items are completed on sche
+ Escalate any roadblocks or delays to ensure project timelines remain on track.
2. SharePoint Document Management
+ Develop and maintain project documentation on the Office 365 SharePoint site for all Baruch College capital projects.
+ Organize documents consistently, ensuring a clear and structured naming convention that makes documents easily accessible and identifiable.
+ Regularly update SharePoint materials, making sure all project documents, plans, reports, and resources are current.
+ Create and maintain shared documents on SharePoint, facilitating seamless collaboration across the project team.
3. Communication and Coordination
+ Serve as a point of coordination between project teams, vendors, and agency partners to ensure aligned and efficient project progression.
+ Draft internal newsletters, updates, and other communication materials to keep stakeholders informed about project developments, timelines, and milestones.
+ Assist in managing project schedules and ensuring deadlines are communicated clearly and met
4. Data and Process Support
+ Contribute to the development and implementation of efficient project management processes to ensure smooth project operations.
+ Provide support with data entry, tracking project metrics, and maintaining project reporting documents
MINIMUM QUALIFICATIONS
* Must demonstrate sufficient skills to perform the duties of the assigned tasks.
OTHER QUALIFICATIONS
+ Minimum of 2 years of experience in an administrative, project coordination, or assistant role, preferably in capital projects or construction.
+ Strong skills in Office 365, particularly SharePoint, Excel, and Word.
+ Demonstrated experience in taking detailed meeting notes and tracking project action items.
+ Exceptional organizational skills and a meticulous approach to managing documentation.
+ Excellent written and verbal communication skills.
+ Ability to work proactively, follow up consistently, and escalate issues as needed.
+ Familiarity with project management tools and processes is a plus.
COMPENSATION
$25 per hour
BENEFITS
CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
HOW TO APPLY
Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. Candidates must attach a resume and cover letter.
CLOSING DATE
Review of resumes to begin immediately.
JOB SEARCH CATEGORY
CUNY Job Posting: Support Staff
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
29400
Location
Baruch College
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