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Accounting / Payroll Coordinator

2 months ago

East Peoria, United States J-Tec Industries, Inc Full time

Who is Jtec

Locally owned and operated with large customer base across the US, Canada, and Mexico. Jtec is vertically integrated - our team does it all From marketing and selling our product, on to R&D and production engineering teams. Raw materials coming in are machined, welded, painted, assembled, and shipped out to our customers. All with help and assistance along the way from administration and support roles: safety, inventory, quality, production support, maintenance, human resources, and more. We work to help each other improve, grow, and advance together.

What is Jtec

Jtec is at the forefront of new technology and growth, creating innovative solutions for an evolving material handling industry. In 2010, Jtec's flagship product was born: the CarryMore Tugger Cart System. This impressive Mother/Daughter cart tandem design would make its own reputation by reducing costs for users and improving delivery times to the lines and safety in the workplace. It continues today, in a continually evolving design, as the company's best-selling design. In 2016, Jtec's newest product line was introduced: CarryMatic Autonomous Materials Movement System, which is an electric powered system that allows for hands-free transport of materials working with AGV's and AMR's. Jtec Industries has a robust product catalog with four lines, and we are known for our expertise in cart solutions. With a commitment to quality and innovation, Jtec Industries is a trusted partner for businesses seeking to optimize their material handling processes.

Employee Engagement Focused - Employees are more than a number to Jtec

  • Quarterly employee engagement activities - usually involving favored foods such as our BBQ catered famous holiday luncheon, hamburger cookouts, Tremont Turkey Festival meal, and more.
  • One-on-one discussions 2-3 times per year to gain insight on areas the company and employees can grow together.
  • Teambuilding and friendly competition with bags/cornhole matches, giant jenga, etc..
  • Rotating "Teamwork Task Force" Employee Engagement Committee to help generate ideas for company events and choose our Jtec Masters' Employee of the Month.
  • And did we mention we like food? Periodic Wellness Wednesday snacks and Fresh Cut Fruit Cup Fridays

Competitive Pay and Benefits

  • Regular benchmarking our positions and benefits to remain competitive.
  • 401K Match: 100% company match of employee contributions up to 3% deferral, 50% company match of employee contributions between 3% and 5% deferral.
  • Company provided life insurance for employees and dependents.
  • Additional life insurance, short-term disability, long-term disability, critical illness and accident insurances offered.
  • Affordable health/dental/vision insurance.
  • High-deductible health plan with the option of HSA (Health Savings Account) with company match program.
  • Health and/or dependent care FSA (Flexible Spending Account).
  • Comprehensive Wellness Program (company paid annual biometric screening, health challenges, webinars, and more).
  • Start accruing paid time off from day one.
  • Eight paid holidays annually: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Eve, Christmas day, and an additional Floating Holiday placed annually by management.

Summary/Objective

The Accounting/Payroll Coordinator compiles, computes, records, and prepares billing, accounting and other data for receivables and payables purposes and processes weekly payroll.

Duties and responsibilities

  • Operate the Epicor accounting software to record, store, and analyze accounting information
  • Invoice customers based on related shipping documentation
  • Receive, record, and enter cash receipts in Epicor
  • Match vendor invoices with applicable purchase orders and packing slips and enter into Epicor using proper the ledger code
  • Investigate invoicing discrepancies and missing supporting documents and determine appropriate action or next steps
  • Generate and print checks using the Epicor software and match check with supporting documentation
  • Reconcile company credit card statements and verify proper receipts are included
  • Contact customers and resolve past due invoices
  • Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes
  • Classify, record, and file financial records along with all proper supporting documentation
  • Review changes entered by HR Department for accuracy prior to processing payroll
  • Process weekly payroll through payroll vendor
  • Manage and review work product of the AR/AP Assistant
  • Proactively consider and research improvements to accounting and payroll processes and present them for approval and implementation
  • Contact certain vendors to resolve any malfunctions with vending or copy machines
  • Order and replenish office supplies
  • Other jobs and/or duties as directed by the Chief Financial Officer

Qualifications

  • Education/Experience
    • High School Diploma (or GED or High School Equivalence Certificate)
    • Associates Degree in Business, Accounting, or Finance or equivalent of training and experience
    • 1-2 years AR/AP experience
  • Technology
    • Windows PC
    • Microsoft Office Suite Proficiency
    • Accounting Software
  • Knowledge
    • Clerical - knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology
    • Mathematics - knowledge of arithmetic, basic addition, subtraction, multiplication, division
    • English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
    • Economics and Accounting - Knowledge of basic economic and accounting principles and practices
    • Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services

Working conditions

  • Sounds, Noise - Job requires occasional exposure to noises that may be distracting or uncomfortable
  • Contact With Others - Job requires daily, frequent contact with others. Face-to-face, phone, and email
  • Freedom to Make Decisions - Job offers decision making freedom as directed by the Manager
  • Wear Common Protective or Safety Equipment: Job requires occasional use of required personal protective equipment
  • Working with a Team - job requires frequent team collaboration
  • Duration of Typical Work Week - often greater than 40 hours/week and to include infrequent emergency after-hours customer remote support up to approximately 5% per year

Physical requirements

  • Must be able to move about the assigned area
  • Job involves working from a seated or standing position for long periods (8-10 hrs.)
  • Must be able to position self to inspect products and equipment at ground level
  • Must be able to move products or equipment weighing up to 45 lbs.
  • Must be able to work in safety sensitive role, fit for duty and free of any adverse effects of drugs or alcohol, including prescribed or over the counter drugs or other substances which may alter job performance during working times (e.g., drowsiness, impaired reflexes or reaction time, lack of concentration, etc.

Equal Opportunity Employer Jtec is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, pregnancy, genetic information, age, order of protection status, marital status, physical or mental disability, military status, status as a veteran, sexual orientation, or any other protected category.