Office Assistant

3 weeks ago

Walnut Creek, United States Volvo Cars Walnut Creek Full time

Grow your career with a fast growing and stable company.  Join a team that values you and wants you to succeed.  Enjoy your workday alongside others with high ethics.  We have a proven record of training and promoting.  We’re a family operated business with a culture based on respect, listening, fairness, strong values, and accountability.  If you would like to be among others who share this ethos, let’s talk to see if we’re a good fit.  Email or call to start a dialog or simply go straight to completing an application.

 VOLVO CARS WALNUT CREEK and VOLVO CARS DUBLIN are rising to the top thanks to the amazing people on our team that contribute their skills, effort, and positive attitude.  Our growth and internal promotions have opened up new opportunities in nearly every position. 

Office Assistant role at our store is a mix of many tasks that support all departments.  It’s a great fit for someone who likes variety in their day and enjoys serving guests.  This key role gets exposure to many opportunities for training that leads to advancement.

 

Summary/Objective
Provides ongoing administrative support to an office or a set of managers.
Functions as an assistant that will schedule and plan meetings, prepare documents and presentations, conduct market research along with performing other more routine tasks such as writing memos and taking phone calls.
Responsible for answering phones, light filing, and other duties as assigned.

Essential Functions

  • Assists in managing the day-to-day operations of management
  • Event Planning to include proactively planning, organizing, and executing events and activities, including food and facility preparation, agenda preparation
  • General office management duties including ordering supplies
  • Oversees internal administrative duties such as processing invoices, budgets and expense reports, material creation, and copies
  • Organizes and maintains files and records
  • Plans and schedules meetings and appointments
  • Follows up on and assists with small projects, including status updates and basic research
  • Prepares correspondence and reports
  • Makes travel arrangements
  • Organizes meetings, keeping agendas, minutes, etc.
  • Assists other managers
  • Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Competencies

  • Positive and professional attitude with the ability to get along with others
  • Outstanding communication skills, with the ability to interact with all levels of staff
  • Expert multi-tasker with the ability to prioritize accordingly
  • Must be proficient in dealing with fast-paced, rapidly changing, and often ambiguous environments; be organized and have a commitment to details
  • Positive and approachable attitude
  • Organized and goal-oriented professional with the ability to use strong analytical skills, knowledge of office administrative procedures with a strong background in office management
  • Results-focused individual providing high-end administrative support to various executives as well as various departments
  • Must be proficient in administrative tasks to promote continuous support and improvement of the existing system
  • Sound judgment and critical thinking skills
  • Self-motivated and the ability to work independently with little or no supervision Strong working knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook)
  • Ability to prepare executive-level presentations, memos, and general correspondence
  • Provide excellent customer service

Work Environment/Physical Demands
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions in an office environment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employees work under typical office conditions, and the noise level is usually quiet.
While performing the duties of this job, employees are regularly required to:

  • sit, walk, and stand
  • use hands repetitively to operate standard office equipment
  • reach with hands and arms
  • lift up to 25 pounds

Benefits:

  • 401(k)
  • Full Medical, Dental, and Vision benefits and life insurance at no cost to employee.
  • Paid time off

 

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.
Duties, responsibilities, and activities may change at any time with or without notice

EEO Statement
The Company is committed to hiring a diverse and qualified workforce.
We will not consider any characteristic or category protected by state or federal law in hiring or employment decisions, including but not limited to race, national origin, color, religion, sex, sexual orientation, gender identity, disability, age, status as a parent, or genetic information.

  • Office Assistant

    4 weeks ago

    Walnut Creek, United States Volvo Cars Walnut Creek Full time

    Job DescriptionJob DescriptionGrow your career with a fast growing and stable company.  Join a team that values you and wants you to succeed.  Enjoy your workday alongside others with high ethics.  We have a proven record of training and promoting.  We’re a family operated business with a culture based on respect, listening, fairness, strong values,...

  • Office Assistant

    3 weeks ago

    Walnut Creek, United States Volvo Cars Walnut Creek Full time

    Job DescriptionJob DescriptionGrow your career with a fast growing and stable company.  Join a team that values you and wants you to succeed.  Enjoy your workday alongside others with high ethics.  We have a proven record of training and promoting.  We’re a family operated business with a culture based on respect, listening, fairness, strong values,...

  • Office & Accounting Assistant

    4 weeks ago

    Walnut Creek, United States Walnut Creek Hardware Full time

    Job DescriptionJob DescriptionSalary: $22 - $25 Hourly DOEAbout Downtown Walnut Creek Ace HardwareDowntown Walnut Creek Ace Hardware opened doors in 2008. Since then, we have quickly positioned ourselves to be the "go-to" hardware store in the area. We strive to be helpful, unique, and try our best to meet the changing needs of our community.Job TitleOffice...

  • Office & Accounting Assistant

    3 weeks ago

    Walnut Creek, United States Walnut Creek Hardware Full time

    Job DescriptionJob DescriptionSalary: $22 - $25 Hourly DOEAbout Downtown Walnut Creek Ace HardwareDowntown Walnut Creek Ace Hardware opened doors in 2008. Since then, we have quickly positioned ourselves to be the "go-to" hardware store in the area. We strive to be helpful, unique, and try our best to meet the changing needs of our community.Job TitleOffice...

  • Executive Assistant and Office Manager

    4 weeks ago

    Walnut Creek, United States Regency Centers Full time

    About this Opportunity: At Regency Centers, we believe our greatest asset is our people, and we believe a talented team from differing backgrounds and experiences makes us better. We are seeking an Executive Assistant/Office Manager to join our regional office located in Walnut Creek, California. The Executive Assistant/Office Manager will provide a variety...

  • Executive Assistant and Office Manager

    3 weeks ago

    Walnut Creek, United States Regency Centers Full time

    About this Opportunity: At Regency Centers, we believe our greatest asset is our people, and we believe a talented team from differing backgrounds and experiences makes us better. We are seeking an Executive Assistant/Office Manager to join our regional office located in Walnut Creek, California. The Executive Assistant/Office Manager will provide a variety...

  • Office Administrator/Marketing Assistant

    1 month ago

    Walnut Creek, United States Vanguard Cleaning Systems of Northern and Southern CA Full time

    Are You The Office Administrator Vanguard Cleaning Systems Is Looking For? Are you an individual who enjoys providing high-level Marketing, Administrative Duties and Customer Service support?  Do you enjoy staying organized and helping other businesses grow their business?  Do you thrive in a small and very friendly office environment?  If so, we would...

  • Office Administrator/Marketing Assistant

    3 weeks ago

    Walnut Creek, United States Vanguard Cleaning Systems of Northern and Southern CA Full time

    Are You The Office Administrator Vanguard Cleaning Systems Is Looking For? Are you an individual who enjoys providing high-level Marketing, Administrative Duties and Customer Service support?  Do you enjoy staying organized and helping other businesses grow their business?  Do you thrive in a small and very friendly office environment?  If so, we would...

  • Office Administrator/marketing Assistant

    1 week ago

    Walnut Creek, United States Vanguard Cleaning Systems of Northern and Southern CA Full time

    **Are You The Office Administrator Vanguard Cleaning Systems Is Looking For?** Are you an individual who enjoys providing high-level Marketing, Administrative Duties and Customer Service support? Do you enjoy staying organized and helping other businesses grow their business? Do you thrive in a small and very friendly office environment? If so, we would...

  • Back Office Medical Assistant

    4 weeks ago

    Walnut Creek, United States BASS MEDICAL GROUP Full time

    Job DescriptionJob DescriptionDescription:Our Walnut Creek practice is seeking a full-time Back Office Medical Assistant. This position is ideal for an individual who enjoys working in a fast-paced environment, where multi-tasking skills are key. You will have a high degree of responsibility and independence. This position will consist of back-office duties...

  • Back Office Medical Assistant

    3 weeks ago

    Walnut Creek, United States BASS MEDICAL GROUP Full time

    Job DescriptionJob DescriptionDescription:Our Walnut Creek practice is seeking a full-time Back Office Medical Assistant. This position is ideal for an individual who enjoys working in a fast-paced environment, where multi-tasking skills are key. You will have a high degree of responsibility and independence. This position will consist of back-office duties...

  • Retail Key Holder Part-Time

    3 weeks ago

    Walnut Creek, United States Office Depot Full time

    Job DescriptionAt Office Depot Inc., the Service Advisor - Key Carrier (KC) is a part-time role providing "total solutions" to our customers encompassing Products, Technology, Services, Furniture and Print offerings. The associate will quickly build and maintain customer relationships and become a trusted advisor by utilizing provided training to support...

  • Dental Front Office Assistant

    4 weeks ago

    Walnut Creek, United States William M. Schneider, D.D.S. Full time

    Job DescriptionJob DescriptionThe Dental Receptionist will responsible for providing excellent customer service to patients and visitors as they enter the dental office. The role includes scheduling appointments, answering phone calls, updating patient records, collecting payments, and filing insurance claims. The Dental Receptionist must maintain a...

  • Dental Front Office Assistant

    3 weeks ago

    Walnut Creek, United States William M. Schneider, D.D.S. Full time

    Job DescriptionJob DescriptionThe Dental Receptionist will responsible for providing excellent customer service to patients and visitors as they enter the dental office. The role includes scheduling appointments, answering phone calls, updating patient records, collecting payments, and filing insurance claims. The Dental Receptionist must maintain a...

  • Office Assistant

    2 weeks ago

    Walnut, United States AOOS Sign, Inc. Full time

    Office/General Assistant main duty: - Perform clerical work, including typing, filing, and filling out simple forms. - Follow up on outstanding dues, track records, and resolve issues. - Greets visitors and applicants as an office receptionist. - Answer the phone, transfer the call to the appropriate person, and prepare the message. - Copy, organize, and...

  • Business Office Manager

    1 week ago

    Walnut Creek, United States Walnut Creek Skilled Nursing & Rehabilitation Center Full time

    **MUST HAVE DECENTRALIZED BUSINESS OFFICE EXPERIENCE IN A SKILLED NURSING FACILITY / **Full Time - $75,000.00 - $80,000.00 and up DOE** Generations Healthcare is in search of a Business Office Manager to join our team. Our skilled nursing and rehabilitation facilities have an outstanding reputation in the healthcare industry with a high-rating for-quality...

  • Front Office Receptionist

    2 months ago

    Walnut Creek, United States BASS MEDICAL GROUP Full time

    Job DescriptionJob DescriptionDescription:Seeking a fun-loving energetic person, that has a great customer service skills, that will compliment our office, our vision, and support and compliment our team to ensure satisfying patient experience. Also, keep office workflow organized and efficient Our Practice is a urology-gynecology, pelvic and sexual health...

  • Front Office Receptionist

    3 weeks ago

    Walnut Creek, United States BASS MEDICAL GROUP Full time

    Job DescriptionJob DescriptionDescription:Seeking a fun-loving energetic person, that has a great customer service skills, that will compliment our office, our vision, and support and compliment our team to ensure satisfying patient experience. Also, keep office workflow organized and efficient Our Practice is a urology-gynecology, pelvic and sexual health...

  • Security Lead Officer

    2 weeks ago

    Walnut Creek, United States Allied Universal® Full time

    Security Lead Officer **Overview**: Allied Universal®, North America's leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers we serve. We offer...

  • Medical Office Administrator

    4 weeks ago

    Walnut Creek, United States Capstone Orthopedic Inc. Full time

    **Duties and responsibilities** - Greets and assists patients, scheduling appointments, maintaining records and accounts. - Checks in and registers patients in a timely manner. - Enters demographics and verifies patient insurance information prior to initial appointment. - Explains financial requirements and collects payments for office visits and clinic...