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Management Analyst

3 months ago

Prescott, United States City of Prescott Full time

ANNOUNCEMENT OF EMPLOYMENT OPPORTUNITY

Management Analyst

Prescott Regional Airport


Hiring Range: $65,044.43 to $81,305.53

FLSA Status: Exempt

Pay Grade: 113

Full Pay Range: $65,044.43 to $97,566.64

Deadline to Apply: 07/12/2024


Benefits Summary:

Major Benefits for Full-Time Regular Employees:

  • Paid time off up to 20 days in first year of employment
  • 10 paid holidays and 1 floating holiday per year
  • Free employee only coverage for medical, dental, vision, short-term disability, and life insurance
  • Free family coverage for select medical and dental plans
  • Pension and long-term disability through Arizona State Retirement System, click here for more details
  • Supplemental benefits such as deferred compensation plans and additional life insurance

Position Summary:

Performs a variety of professional, complex, technical, analytical, and administrative duties in support of management and the Department; assists management in the administration, development, and operation based on established policies and procedures.

Distinguishing Characteristics:

This position normally has no formal supervisory responsibilities but oversees the work of others as assigned. Under general supervisor, this job class is expected to exercise some independent judgment in the disposition of daily activities.

Essential Duties:

Primary:

  • Supports the Capital Improvement Program with budget preparation and monitoring, code revisions, technical document revisions, and private development project document development, as needed.
  • Manages assigned accounts and provides necessary data/correspondence to appropriate City departments as they pertain to capital projects and contracts (i.e., receivables/payables).
  • Researches available grant opportunities.
  • Provides grant administration oversight and guidance for all grant-related processes to include the application, submission, administrative review, and compliance with all local, State and Federal requirements.
  • Prepares, reviews, and submits government loan application documents for financed capital projects.
  • Assists in the annual budget preparation and assists in strategic planning, CIP projects, and ACIP submittals.
  • Facilitates budget development meetings; creates budget preparation spreadsheets and documents; completes capital request forms; prepares estimated endings for all projects and associated contracts; enters final budget into financial records system; facilitates quarterly budget reviews; and initiates journal entries to correct miscoded expenses.
  • Prepares and presents comprehensive technical, administrative, and financial analytical and statistical reports that present and interpret data, identify alternatives, and present and justify conclusions, trends, forecasts, and recommendations based on data summaries and other findings
  • Works with management and other staff to draft policy, procedures, ordinance, and permit revisions.
  • Supports management in communicating, internally and externally, through reports, presentations, and meetings.
  • Assists management in a variety of tasks, including identification and recommendations for proactive measures to implement short and long-range plans and program development.
  • Assists in the preparation, revision, and implementation of the Department oriented plans and forecasting documents.
  • Manages compliance with applicable state and federal record retention schedules. Monitors contracts and airport practices for State and Federal grant obligation compliance.
  • Assists with special projects.
  • Performs general administrative duties; assists in negotiating, creating, and administering agreements and contracts as assigned.
  • Works with management to streamline processes and develop written policies and standard operating procedures (SOPs) for various Department functions.
  • Provides customer service; improves operating results; and minimizes delays and conflicts.
  • Designs and executes creative strategies; thinks outside the box to resolve problems and builds critical relationships.
  • Promotes economic development, business expansion and DBE goals.
  • Performs technical support and may be considered as a subject expert.
  • May supervise administrative staff; oversee work; train, mentors, and evaluate performance, as assigned.
  • Performs other duties as assigned.

Secondary:

  • Manages assigned leases or contracts as they pertain to capital projects and purchasing.
  • Analyzes various departmental activities, services, programs, fees, and resources by gathering statistical data, performing audits or other studies, and making recommendations.
  • Conducts community outreach activities as assigned.
  • Analyzes various activities, fees, and resources for the Department through statistical data gathering.
  • Depending on assigned area, works on emergency response plans.

Qualifications:

Education and/or Experience:

Bachelor's degree in Business Administration or in a related field; five (5) years performing analytical work in public administration along with experience working with computer software; or any equivalent combination of education, experience, and training which provides the knowledge and abilities necessary to perform the essential functions of the position.

Licensing, Certification, and Other Requirements:

Possess a valid Class D Arizona driver's license (or obtain within 30 days of hire); pass a security background investigation, pre-employment drug test, and driver's record check; pass a security threat assessment and a 10-year FBI criminal history records check; and hold or obtain a AAAE ACE Finance credential within two years of hire.

City Core Beliefs

City of Prescott employees should seek to uphold the City's core beliefs throughout their day-to-day business and with every customer they come in contact with, both internal and external. Our core beliefs are: Act with Integrity, Work as a Team, Have Personal Commitment and Loyalty, Solve Problems, Take Pride In Excellent Results, High Level of Productivity and Being Nice.

Knowledge, Skills, and Abilities:

  • Knowledge of federal, state, and City rules, regulations, policies, procedures, codes, and ordinances related to assigned duties.
  • Knowledge of agreements and contracts related to assigned area.
  • Knowledge of computer programs (MS Word, Excel, PowerPoint).
  • Knowledge of occupational hazards and worker safety precautions related to assigned department.
  • Knowledge of infrastructure/capital improvement construction and improvement projects.
  • Knowledge of budget process and procedures.
  • Knowledge of job related computer software.
  • Knowledge of research methods, documents sources, and research techniques.
  • Skill in providing customer service.
  • Skill in evaluating and developing improvements in operations, procedures, policies, and methods.
  • Skill in communicating, both verbally and in writing.
  • Skill in utilizing public relations techniques in responding to inquiries and complaints.
  • Ability to establish and maintain effective working relationships with fellow employees, state/federal/City officials and the public.
  • Ability to follow oral and written instructions.
  • Ability to cordially respond to inquiries and concerns.

Physical Demands and Working Conditions:

  • Work is performed in a standard City office environment.
  • Duties require working evenings, weekends, and holidays, as needed.
  • Safely operates a City vehicle and variety of standard office equipment including a computer terminal, telephone, 10-key calculator, copier, and fax machine requiring continuous and repetitive arm, hand, and eye movement.
  • Clearly, concisely, and effectively communicates in person and over the telephone (and aviation radios depending on department).
  • Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.

Successful candidate will receive a post-offer, pre-employment background screening to include:

  • Drug screening
  • Motor vehicle records check
  • Criminal background screening
  • TSA background screening

City of Prescott Contact Information

201 N. Montezuma Street, Suite 207

Prescott, AZ 86301

Email:

Website:

Phone: / Fax:

In accordance with A.R.S. 23 - 493, this position has been identified as "Safety Sensitive". The City of Prescott is an Equal Employment Opportunity employer.





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