Project Manager, Dramatic Arts Building

Position Focus:

Reporting to the Dean/Artistic Director (Dean/AD) of David Geffen School of Drama at Yale (DGSD0/Yale Repertory Theatre (YRT) and the Chair of Technical Design and Production Program (TD&P)/Director of Production of DGSD/YRT, the Project Manager (PM) is directly responsible for ensuring that the DGSD program within the Yale Facilities managed Dramatic Arts Building (DAB) adheres to authorized scope, schedule, and budget parameters. The PM provides expert- level day-to-day management, coordination, and collaboration with DAB stakeholders and represents DGSD’s interests at meetings with the architect, construction manager, Yale planning/facilities, and contractors during the design, procurement, close-out, and move-in phases.

The Project’s goal is to construct a new building to house DGSD and YRT, and a portion of the Dramat and Theater, Dance, and Performance Studies (TDPS) on Yale-owned properties in New Haven, CT. The program for DGSD is composed of an entry lobby, offices, classrooms, meeting rooms, labs, production shops, rehearsal studios, green rooms, a 100-seat studio theater, and includes undergraduate rehearsal studios for the Dramat and TDPS along with offices and classrooms for TDPS. The program for YRT is a 400-seat flexible theater with lobby.

The Project Manager:

Serves as the day-to-day primary point-of-contact for DGSD during the design, procurement, construction, closeout, and move-in of a multi-million-dollar capital building project, with continuous refining and re-sequencing of plans during the implementation and execution phases of the project.

Creates detailed project plans including timelines, budgets, and resource allocation documentation specific to DGSD to ensure successful project completion, and continuously validates their accuracy. Manages a variety of complex schedules and budgets for DGSD, including the inventory of furniture, fixtures, and equipment (FF&E) for DGSD that will coordinate with the Yale Facilities FF&E project scope for the complete fit-out of spaces. Meets deadlines.

Oversees the execution and implementation of DGSD detailed project plans in concert with various stakeholders. Monitors and manages the DGSD master schedule.

Serves as DGSD’s liaison between architects, construction manager, vendors, Yale planning/facilities, building committees, and DGSD staff members through all phases of the project.

Monitors for DGSD all aspects of project risk during all phases of the construction process. Manages the resolution of planning, design, construction, and technical conflicts and recommends cost-effective options and approaches. Escalates issues to the Dean/AD and Chair of TD&P as appropriate.

Designs, develops, and executes communication systems to ensure effective exchange of information between project stakeholders, senior management, and staff.

Researches, collects, and organizes benchmarking information related to the DAB design, programming, and services provided at other institutions through correspondence, phone calls, and site visits; plans and conducts focus group interviews and other feedback mechanisms.

Serves on all committees related to planning, programming, design, and construction.

Manages for DGSD the commissioning and closeout process, especially supervising the satisfactory completion of punch list items before DGSD moves into the building. Manages post-occupancy of the building and staff move-in; assists and prepares DGSD faculty, staff, and students with the move and re-configuration of support spaces in venues still overseen by DGSD.

Documents and archives essential correspondence, change orders, photos, records, and drawings assuring that all are available, properly labeled, and properly stored.

Performs other duties as required.

Dept/Section URL

Essential Duties

1. Oversees the execution and implementation of detailed project plans in concert with stakeholders. 2. Manages several routine projects simultaneously and ensures that the design, testing, training, documentation and prioritization objectives are met. 3. Assists in refining and re-sequencing during the implementation and execution phases of assigned projects, as needed. 4. Works closely with business analysts, technical professionals, end users and project stake holders during the requirements, solutions design and implementation phases to develop detailed project plans for implementation. 5. Works on risk assessment, communication planning, development of performance metrics, and project entry criteria. 6. Creates detailed project plans including timelines, budgets, and resource allocation to ensure successful project completion. 7. Manages client expectations and provides issue/risk identification and escalation pathways. 8. May supervise the implementation team of cross-functional project and technical resources. 9. Designs, develops, and executes communication systems to ensure effective exchange of information between project stakeholders, senior management, and staff. 10. Resolves complex project issues that involve representatives from multiple organizations. 11. Complies with standard policies and procedures. 12. May supervise and train junior project managers. 13. May perform other duties as assigned.

Required Education and Experience

Bachelor’s Degree in a related field and five years of related work experience or equivalent combination of education and demonstrated experience.

Required Skill/Ability 1:

Knowledge of large-scale, complex, planning, design, and construction projects. Demonstrated success in managing complex projects to conclusion, meeting deadlines, and keeping within budget. Knowledge of architectural and construction means and methods, practices, and principles.

Required Skill/Ability 2:

Knowledge of academic and performing arts venues which includes, but is not limited to, knowledge of classrooms, lab rooms for theater, production shops, rehearsal rooms, and theaters.

Required Skill/Ability 3:

Exceptional written, oral, interpersonal, and presentation skills and the ability to effectively interface with a variety
of project stakeholders. Highly collaborative style; demonstrated experience and leadership in community engagement. Demonstrated ability to summarize highly complex issues and data for presentation and action.

Required Skill/Ability 4:

Flexible, collaborative, and proactive communication skills. Team and community leader who can positively and productively advance organizational transformation. Excellent ability to build relationships with the flexibility and finesse to "manage by influence." Strong influencing skills.

Required Skill/Ability 5:

Strong aptitude to be an innovative thinker, with a track record for translating strategic thinking into action plans and output. High energy, maturity, and leadership skills with the ability to serve as a unifying force.

Preferred Education, Experience and Skills:

Bachelor’s degree and 8+ years of professional experience, five of which include demonstrated success as manager of a building project. Performing arts operations, renovations, or new build experience. University and/or large-scale capital projects experience as an owner's representative or as a consultant/contractor. Valid driver’s license and access to a vehicle.

Weekend Hours Required?

Yes

Evening Hours Required?

Yes

Drug Screen

No

Health Screening

No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Additional Background or Health Screening Requirements

Selected incumbent must have successful completion of a DOT check, which includes an annual DMV check, medical exam at a certified facility, medical card, and a valid driver's license.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.