Office Administrator

4 weeks ago

Portage, United States Kenco Full time

About the Position
The Office Administrator position is responsible for administrative functions related to the site’s communications and financials within the distribution center. The Office Administrator shall perform other assigned administrative tasks or human resources-related tasks as needed by the DC management team.

Functions

Greet and assist site visitors, vendors, and guests Track and order office supplies Sort mail/packages and deliver accordingly Prepare outgoing mail/packages Prepare and generate customer invoices Process all vendor invoices and prepare for payment Generate financial and production reports as needed Assist, prepare and participate in overall program audits and/or site communication tasks Generate and track purchase orders for the facility and complete reports Ensure all Certificates of Insurance for current and prospective vendors meet Kenco standards and are current Create and update daily reports for site leadership Data entry into various programs for order processing Plan employee events and coordinate meetings as requested by management. Update various metric and communication boards May also perform HR duties such as onboarding and timekeeping and attendance administration. Cross train in other roles for back-up assistance when needed Complete misc. tasks and projects as assigned by management

Qualifications

Highschool Diploma or GED required Minimum of two years’ clerical experience MS Office Skills to include Word, Excel, Outlook and Powerpoint as well as data entry and typing ability Excellent communication skills, both verbal and written; speak effectively before groups of customers or employees of the organization Attention to detail and data accuracy Ability to read and interpret documents such as safety rules, operating, and maintenance instructions.


Competencies

Action Oriented – Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. Collaborates – Building partnerships and working collaboratively with other to meet shared objectives. Decision Quality – Making good and timely decisions that keep the organization moving forward. Optimize Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. Situational Adaptability – Adapting approach and demeanor in real time to match the shifting demands of different situations.

For California residents – please enter or copy/paste the address below into your address bar to review an important notice regarding Kenco’s privacy policy.

The statements above are intended to describe the general nature and level of work being performed by employees assigned to this job. Other duties may be assigned as needed. The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Kenco is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

  • Customer Service Administrator Portage

    3 months ago

    Portage, United States Rhymebiz Full time

    **CUSTOMER SERVICE ADMINISTRATOR** The Customer Service Administrator position is responsible for assisting clients with ordering office products, furniture, and special orders. This position will gain an in-depth knowledge in office products items and vendors to be able to properly assist customers and receive the best pricing. This is a full-time position...

  • Administrative Assitant

    2 months ago

    Portage, United States PMV Custom Finishes Full time

    Job DescriptionJob DescriptionYou’re Not a Stereotypical Admin Assistant…Are you Detail Oriented with High Standards?Are you looking for a place where you can be part of a growing and tight knit team?Immediate full-time opening. PMV Custom Finishes, an established, progressive, and growing commercial and residential painting contractor is now accepting...

  • Senior Administrative Coordinator

    2 weeks ago

    Portage, Michigan, United States Kalsee Credit Union Full time

    Job OverviewPosition Summary: The role involves providing confidential and professional administrative and clerical assistance to the CEO and the Executive Management Team. Responsibilities include preparing various reports and correspondence, maintaining executive files, and offering front-line support to guests and visitors.Key Responsibilities:Support the...

  • Administrative Coordinator

    2 weeks ago

    Portage, Michigan, United States Kenco Logistics Services, LLC Full time

    Job OverviewPosition Summary:The Office Operations Specialist is tasked with overseeing administrative responsibilities associated with the site's communication and financial operations within the distribution center. This role also encompasses various administrative and human resources functions as directed by the management team.Key...

  • Administrative Coordinator

    7 days ago

    Portage, Michigan, United States Kenco Logistics Services, LLC Full time

    Job OverviewPosition SummaryThe Office Administrator role is integral to managing administrative tasks related to communication and financial operations within the distribution center. This position encompasses various responsibilities that support the management team in their daily functions.Key ResponsibilitiesWelcome and assist visitors, vendors, and...

  • Administrative Customer Liaison

    7 days ago

    Portage, Michigan, United States Rhymebiz Full time

    CLIENT SERVICES COORDINATORThe Client Services Coordinator role involves providing assistance to clients in the procurement of office supplies, furniture, and custom orders. This position will develop a comprehensive understanding of office supply products and vendors to effectively support customers and secure optimal pricing. This is a full-time...

  • Executive Administrative Assistant

    1 month ago

    Portage, United States Kalsee Credit Union Full time

    Job DescriptionJob DescriptionDescription:Position Summary: Provide confidential and professional administrative and clerical support to the CEO and Executive Management Team. Prepare a wide variety of reports and correspondence. Maintain various executive files. Provide front line support to guests and visitors. Duties/Responsibilities:Assist the CEO and...

  • Bilingual Front Office Representative

    1 day ago

    Portage, Indiana, United States Dan Bizik - State Farm Full time

    Job OpportunityWe are seeking a highly motivated and detail-oriented individual to join our team as a Bilingual Front Office Representative. As a key member of our office staff, you will be responsible for providing exceptional customer service and administrative support to our clients.Key Responsibilities:Provide bilingual support to clients, responding to...

  • Administrative Coordinator

    2 weeks ago

    Portage, Michigan, United States Kenco Logistics Services, LLC Full time

    Job OverviewPosition SummaryThe Office Operations Specialist is tasked with managing administrative duties related to communication and financial operations within the distribution center. This role also encompasses various human resources responsibilities as required by the management team.Key ResponsibilitiesWelcome and assist visitors, vendors, and guests...

  • Front Desk Administrator Kalamazoo

    1 week ago

    Portage, United States Dental Dreams Full time $14 - $17

    Job DescriptionJob DescriptionDental AdministratorDental Dreams LLC desires to hire dental professionals who are passionate about their role in providing healthcare to others. Dental Administrators are a very key and integral part to dental healthcare operations and success. If you are someone who values helping others, creating, and managing workflow for...

  • Office Product Support Specialist

    7 days ago

    Portage, Michigan, United States Rhymebiz Full time

    CLIENT RELATIONS COORDINATORThe Client Relations Coordinator role is pivotal in assisting customers with their orders for office supplies, furniture, and custom requests. This position will develop a comprehensive understanding of office supply products and vendor options to effectively support clients and secure optimal pricing. This is a full-time...

  • Payroll Benefits Administrator

    1 day ago

    Portage, Michigan, United States Portage Opco LLC Full time

    Job SummaryThe Payroll Benefits Coordinator performs the payroll administration functions for a facility, ensuring compliance with federal, state, and facility regulations.Key ResponsibilitiesProcess payroll in adherence with federal, state, and facility pay guidelines.Ensure pay practices are documented, pay rates and programs are monitored, and merit...

  • Bilingual Front Office

    1 month ago

    Portage, United States Dan Bizik - State Farm Full time

    Job DescriptionJob Description Looking for a job that provides meaningful work and competitive compensation? Consider a position in a State Farm Agent's office as a Bilingual (Spanish/English) Front Office / Customer Service - Team Member. Insurance experience is not required but office and/or customer service experience is preferred. Dan Bizik - State...

  • Bilingual Front Office

    4 days ago

    Portage, United States Dan Bizik - State Farm Full time

    Job DescriptionJob Description Looking for a job that provides meaningful work and competitive compensation? Consider a position in a State Farm Agent's office as a Bilingual (Spanish/English) Front Office / Customer Service - Team Member. Insurance experience is not required but office and/or customer service experience is preferred. Dan Bizik - State...

  • Quality Systems Administrator

    6 days ago

    Portage, United States MSI Express Full time

    MSI Express is a single-source contract manufacturing and packaging company, delivering innovative engineering solutions from our strategically located network of manufacturing facilities.POSITION SUMMARY: Support the Director of Quality Systems in reviewing, updating, creating, and controlling standard operating procedures and work instructions. Function as...

  • Quality Systems Administrator

    6 days ago

    Portage, United States MSI Express Full time

    MSI Express is a single-source contract manufacturing and packaging company, delivering innovative engineering solutions from our strategically located network of manufacturing facilities.POSITION SUMMARY: Support the Director of Quality Systems in reviewing, updating, creating, and controlling standard operating procedures and work instructions. Function as...

  • Assistant Business Office Manager

    4 weeks ago

    Portage, United States Portage Opco LLC Full time

    Job DescriptionJob DescriptionBusiness Office AssistantMediLodge is proud to have received the 2023 Michigan Employer of the Year Award through the MichiganWorks! Association!Are you looking for a rewarding career and a stable company to call home? Medilodge of Portage offers a rewarding experience to work with other warm-hearted team members who will...

  • Senior Administrative Assistant

    4 days ago

    Portage, United States Stryker Employment Company Full time

    Work Flexibility: Hybrid or OnsiteWork Flexibility: HybridOn Site Location: 1901 Romence Rd Pkwy, Portage, MIShift: Monday - Friday, 8:00 AM - 5:00 PM (flexible)Come join Stryker, one of the world’s leading medical technology companies who, together with our customers, is driven to make healthcare better. We offer innovative products and services in...

  • Administrative Services Coordinator

    3 weeks ago

    Portage, United States Thermo Fisher Scientific Full time

    Work ScheduleFirst Shift (Days)Environmental ConditionsOfficeJob DescriptionThermo Fisher Scientific Inc. is the world leader in serving science, with revenues of more than $40 billion and approximately 100,000 employees globally. Our Mission is to enable our customers to make the world healthier, cleaner and safer. We help our customers accelerate life...

  • Front Office Assistant

    5 days ago

    Portage, United States LifePoint Health Full time

    CPP Primary Care is seeking a full-time Front Office Assistant for the Portage - Rural Health Clinic in Portage, PA. The FOA is responsible for assisting Physician's in providing good customer service and direction to all patients. This ensures quality health care and patient satisfaction to meet the needs of patient care. Patient care willrange from...