Filing Clerk

2 weeks ago


Chicago, United States Cogent infotech Full time
Title: Filing Clerk
Location: Chaicago IL
Duration: 3 months


DELIVERABLES: The FTT Filing Clerk will report to work Monday through Friday at 567 W. Lake Street, Chicago, IL 0800 and 1630. Organize and file Technology Engineering Records for fast and easy retrieval Check incoming paperwork (drawings, bills, correspondence etc.) and make a file copy before distributing Sorts all papers alphabetically and according to content, dates, location etc. Create or update records with new files and information, including indexes Store all paperwork in designated places securing the important documents Enter paperwork into an electronic system either by data entry or by using optical scanners Makes backups of electronically filed information Deals with all requests to access files and keep logs of borrowed/checked out papers Develop an efficient filing system to make updating and retrieving files easier Follow policies and confidentiality dictations for handling and safeguarding data and information e.g. SSI, PII, HIPAA Monitor inventory of files, paper clips etc. and report shortages Occasionally lifts and delivers light packages. Distributes files to offsite storage as required Provide support to team members as needed Work with internal resources to verify data as questions arise. Develop and execute quality control measures. Other duties as assigned CANDIDATE REQUIRED EXPERIENCE AND SKILL: Proven experience in the role as file clerk managing electronic and paper-based filing systems Excellent MS Office proficiency and expertise using office equipment such as photocopier, scanner etc. Good command of English both oral and written Dependable with respect to punctuality, confidentiality and following policies A sense of urgency with their work and respect deadlines. Experience showing, they can produce error-free work in a high-pressure, time-sensitive environment. Their history will show that they can communicate professionally with all levels within an organization and that they receive feedback well and can incorporate that feedback into a finished product. Excellent organizational skills Great attention to detail High school degree or equivalent
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