Warrant Clerk

**Warrant Clerk / Administrative Assistant II**

**Requisition ID**:00134114**

**Organization**: Sheriff's Department

**Job Posting**: May 3, 2024, 4:09:21 PM **Closing Date**: May 17, 2024, 11:59:00 PM

Full-time A.M. P.M.

SEIU Local 73

**Posting Salary**: $24.89 hourly

**Cook County**

**Sheriff**

Job Code: 0047

Job Title: Warrant Clerk / Administrative Assistant II

Salary Grade: 14

Department: Sheriff’s Police

**_Characteristics of the Position_**

**General Overview**

The Cook County Sheriff’s Police Department Emergency Communications Center, located in Des Plaines, Illinois is seeking applicants for the position of Warrant Clerk. Clerks receive warrants from the Cook County court system and are responsible for the maintenance of warrants in various databases including Law Enforcement Agencies Data System (L.E.A.D.S.) and the National Crime Information Center (NCIC). Clerks work together, in a team environment, and manage warrants.

**Key Responsibilities and Duties**

Receives data from the Cook County court system including new warrants, executes, quashes and recalls. Processes warrant packets that include background criminal history information for warrant entry. Conducts additional research on warrants to ensure proper information is entered into databases.

Cancel, enter, modifies, queries and validates databases in different computer programs such as LEADS, NCIC, IWIC, CLEAR, CLEARNET, Passport and Odyssey.

Organizes hard copies of warrant packets including file maintenance.

Exercises skill in the coding, screening, sequencing, filing, copying, proofing, logging and cross-referencing of routine and complex data via hand, computer or other format (microfilm, tape, etc.); Reviews assembled material for completeness, clarity and accuracy; reconciles discrepancies by looking up data in files, cross-referencing other data and records, conferring with senior staff or telephoning other offices as required.

**Knowledge, Skills and Abilities**

Skill and proficiency in the use of keyboard as applied to the operation of computer terminals. Ability to work in multiple type of computer databases.

Good attention to multifarious detail, ability to proof, verify and edit complex data, transcribe and cross reference data from computer screen and documents, ability to follow-up in a thorough and timely manner relative to unresolved business.

Skill and accuracy in the control, organization and maintenance of files and records according to various methods.

Good communication skills; ability to gather information from others and make inquiries; ability to convey information and explain or describe basic office policy and procedure to others in person or by telephone.

Skill in exercising sound judgment relative to problem solving and referring problems in the appropriate manner.

Skill in the operation of standard office equipment.

Ability to understand and carry out instructions, written and verbal, and accurately relate such instructions in full or part to others.

Ability to coordinate several tasks and perform well under pressure, plan and conduct multiple assignments within specified time frame/deadlines; ability to fill in for and perform the duties of lower-level clerical staff as needed; ability to relieve higher level clerical or secretarial staff.

**Minimum Qualifications**

Possession of a High School Diploma or General Education Development (G.E.D.) test certificate.

A minimum of one (1) year, full time professional work experience utilizing skills, knowledge and abilities comparable to those characterized herein and applicable to area of assignment.

Typing skills (35 w.p.m. and 90% accuracy) and familiarity with computer keyboards and data inputting, clearly legible handwriting, proficiency in spelling. **_Skill testing is required for this position**_**

Ability to work the 1 p.m. to 9 p.m. shift at the Sheriff’s Police Emergency Communications Center in Des Plaines, Illinois.

Required to be capable of working any shift assigned; must be capable of working Holidays and/or weekends, if required; must be capable of working overtime, if required. Must have flexibility with regards to work hours and location.

Required to successfully pass, within one (1) month of hire, a LEADS Certification (Law Enforcement Agency Data System) and maintain re-certification, required every two (2) years.

**Preferred Qualifications**

One of more years of experience with LEADS/NCIC full access that includes file maintenance tasks such as cancel, enter, modify, query and validate records.

Currently holds a LEADS certification.

**_The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee’s normal line of work._**

**Please note that there are no remote job opportunities, all positions are located onsite