Distribution Specialist II

3 weeks ago

Allentown, United States Sharp Services Full time

SUMMARY

This position will function as the SME for the department. Responsible for delegation of daily workflow between self and Distribution Specialist I team, including preparation for upcoming workload. Responsible for receipt, storage, and shipping of packaging process samples. Executes international shipments of finished goods, samples, components, etc. Provides 3PL services to act as the distributor of finished goods to commercial locations for 3PL customers. Completes special projects as needed including shipping studies, relabeling, etc.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

RECEIVING

Receives packaging process samples by verifying accuracy of product and paperwork, updates Smartsheet to document receipt, perform QAD transaction for product transfer, scans product paperwork to shared folder, and works with internal team members to resolve any discrepancies.

Move product and corresponding paperwork to appropriate storage location (via hand, forklift, or pallet jack) until shipment can occur.

Operates Radio Frequency (R.F.) gun to store, retrieve and transfer product and components.

SHIPPING

Coordinates the preparation of goods for shipment including staging on the dock, labeling, bill of lading and packing slip preparation and appropriate inventory management transactions. Reviews product and shipping paperwork for accuracy.

Follows customer specific instructions to pack shipment including qualified shipper prep/assembly, temp monitor placement, and taking/uploading images of staged product.

Reviews shipping documents for international shipments which can include customs documents for Import/Export and proper declarations for shipping hazardous material via air transport.

Creates shipping label through shipping software or schedules shipment with the carrier.

Inspects trailer or refrigerated container prior to loading, documenting conditions and temperature when necessary.

Load pallet(s), active/passive containers, or qualified shippers on carrier equipment via forklift (by hand or pallet jack as needed).

Completes necessary paperwork and distributes completed documents to the driver then scans to shared folder for filing.

Perform QAD transactions to close sales order in the system. 

File all physical shipping paperwork according to cGMP standards.

3PL

Receipt of finished good product to be stored for daily distribution.

Perform daily, monthly, quarterly, and yearly inventory counts for both product and customer supplied shipping materials.

Generate customer specific packing slips for daily shipments.

Communicate via email the outgoing shipments and daily inventory to the customer and shipping material supplier. Address any issues or concerns via phone or email as needed.

Handle the coordination of all 3PL returns by researching with customer and identifying best path forward.

Attend weekly meetings with all stakeholders to review project status. Stakeholders to include customers, vendors, project managers, etc.

SUPERVISORY RESPONSIBILITIES:

This position will function as the SME for the department and assist Distribution Specialist I with any questions or challenges. Will be expected to attend meetings with coordinators, managers, customers service and customers as needed.

Responsible for delegation of daily workflow to Distribution Specialist I and preparation for upcoming workload.

Serve as the main point of contact for driver check-ins/updates/escalation. Report daily shipment metrics to management. Train new hires as well as existing Distribution Specialist I on special projects. Ensure inventory is performed regularly and accurately. Place orders for department supplies.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must have 5 years of experience overseeing distribution in a pharmaceutical setting.

EDUCATION and/or EXPERIENCE:

High school diploma or general education degree (GED) required; six to twelve months warehouse/distribution experience required. Supervisory experience desired. Forklift certification required. Hazmat/IATA certification a plus. Computer skills and experience with Microsoft Office required. Previous employment in a cGMP compliant facility preferred.

LANGUAGE SKILLS:

Ability to read and comprehend complex instructions. Ability to write detailed correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY:

Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear. The employee is occasionally required to use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to moving mechanical parts. The noise level in the work environment is usually moderate

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