Office Specialist II

1 month ago

Weber County, United States Utah Department of Human Services Full time

Job Description


The Division of Adult Probation & Parole is looking for an Office Specialist II to serve as clerical support for the Adult Probation and Parole office in Ogden, UT. Adult Probation and Parole is a law enforcement agency that supervises and prepares investigation reports for people involved in and convicted of criminal behavior.

Job Description
As the Office Specialist II, you may monitor jail caseloads, track sentencing to open cases, and check in offenders. This position enters F-Track information, opens cases, assists probation and parole offenders with reporting information and questions, and coordinates information with the courts and jails. Data entry will be extensive and accuracy is essential.

Principle Duties
You will also perform a variety of clerical support services such as:
Schedule and coordinate appointments. Maintain calendars. Provide authorized agencies with information. Run a variety of reports. Access and run reports in law enforcement- sensitive databases, including criminal background reports. Coordinate information and assist agents and supervisors in clerical aspects of their caseload supervision. Order DA packets and police reports. Prepare probation and parole documents. Generate probation and parole agreements. Verify conditions of probation and parole. Open, maintain, and update investigation files and other records. Data entry.  
The Ideal Candidate
The best-qualified individual for the Office Specialist II position is someone who:
Has at least 1-year experience working in a professional office environment. Has extensive working knowledge of MS Word/Excel and Google suite. Is detailed oriented. Works independently with little or no supervision. Has experience in scanning and uploading documents into a database. Is able to obtain and maintain BCI access (Bureau of Criminal Identification), which requires fingerprints and a background investigation. Has experience working with and keeping information confidential/ is able to keep information confidential, especially law enforcement sensitive information. Has excellent customer service skills. Is an excellent communicator, both written and verbal. Is able to multi-task and adjust to changing work priorities. Is organized.
Preference
Preference may be given to those who: Have working experience in a law enforcement agency.
Why You Should Join Our Team
The Utah Department of Corrections supports the pursuit of professional growth and development through a culture that encourages great employees, great attitudes, and great teamwork. And besides working with a dedicated team of professionals who are dedicated to ensuring the public's safety, you will receive great health and retirement benefits. Click here to view a summary of the benefits we offer. We also provide generous paid time off so you can spend more time with your family and have a positive work-life balance.

The Agency

The Utah Department of Corrections is a dedicated team of professionals who ensures public safety by effectively managing offenders while maintaining close collaboration with partner agencies and the community. Our team is devoted to providing maximum opportunities for offenders to make lasting changes through accountability, treatment, education, and positive reinforcement within a safe environment. For more information on the Utah Department of Corrections please click here.

Qualifications

Detail oriented Independent worker, but is able to work with a variety of people Self-starter Ability to submit fingerprints and successfully pass a background investigation Ability to keep information  confidential Strong customer service skills Strong communication skills Ability to multi-task Ability to prioritize work and adapt to changing priorities to meet strict deadlines Strong organizational skills

Supplemental Information

The hourly rate for this position is $19.41 (non-negotiable). The current UDC employee's hourly rate will be based on the promotional policy. Hiring officials may identify additional related skills and requirements as preferences in making hiring and promotional decision. Only the most qualified applicants will be asked to attend an oral interview.  APPLICANTS MUST ANSWER ALL QUESTIONS, COMPLETE A RESUME, AND SUBMIT THE APPLICATION IN ORDER TO BE CONSIDERED FOR THE POSITION. FAILURE TO DO SO WILL DISQUALIFY YOU FOR THE POSITION. Risks found in the typical office setting, which is adequately lighted, heated, and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.. Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work..
Instructions on how to apply:

In order to apply for this position will need to have a job seeker account on the State Jobs website. governmentjobs.com/careers/utah or enter through the Employee Gateway under the Employment Tab, State Job Openings, and follow the directions on how to apply. You must click the "SAVE" button at the bottom of the page and click on the "Review and Submit" box to successfully apply. You can print that screen if you would like written verification your application was accepted. It is your responsibility to assure the system has accepted your application. PLEASE READ EACH QUESTION ON THE APPLICATION CAREFULLY. Failure to answer every question individually may disqualify you as an applicant. It is important that all information requested is entered.

  • DL Office Specialist II

    4 weeks ago

    Salt Lake County, United States Utah Department of Human Services Full time

    Job Description Office Specialist II - Public Assistance Are you looking for a career rather than just a job? The Driver License Division is the first step on your new career path. You'll be a vital part of the Public Safety team by helping ensure quality customer service to the diverse citizens of Utah. Principal Duties As an Office...

  • Benefit Programs Specialist II

    6 months ago

    Charlotte County, United States Commonwealth of Virginia Full time

    Hiring Range: $32,415.00 to may be higher with experience Full Time or Part Time: Full Time Title Description- Benefit Programs Specialist II represents the full-performance level in the Benefit Programs Specialist occupational group. Employees’ responsibilities are related to the determination and re-determination of eligibility of individuals...

  • Administrative Specialist II

    5 months ago

    Chambers County, United States Tarrant County College Full time

    Job Summary The Administrative Specialist II position is responsible for providing senior-level clerical, administrative, and project support to a Vice President. This position may serve as the primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. This position is...

  • Marketing Specialist I or II

    1 month ago

    Ingham County, United States MIchigan Virtual Full time

    Position Details Do you want to use your unique marketing skills to make a difference in the world? Consider joining Michigan Virtual’s dynamic Marketing and Outreach team and help shape influential campaigns that support K-12 education! Whether you’re just starting out or a seasoned pro, bring your creativity and collaboration skills to spearhead...

  • Office Specialist Training Program

    5 months ago

    Hennepin County, United States Hennepin County Full time

    Description Hennepin County is excited to share information about the Office Specialist Training Program. This program further develops your clerical skills to help obtain an Office Specialist position with Hennepin County.   This cost-free training is hosted in partnership with Project for Pride in Living. Classes are both virtual and in-person,...

  • Grant Analyst II – IS

    5 months ago

    Oklahoma County, United States The State of Oklahoma Full time

    Job Posting TitleGrant Analyst II – ISAgency090 OFFICE OF MANAGEMENT AND ENTERPRISE SERVSupervisory OrganizationGMOJob Posting End Date (Continuous if Blank)Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.Estimated Appointment End Date (Continuous if Blank)Full/Part-TimeFull timeJob...

  • Local SEO Specialist

    3 weeks ago

    South Weber, United States Vinx Pest Control Full time

    We are a dynamic pest control company with five out-of-state locations dedicated to providing quality service to our customers. As we grow, we’re looking for a skilled Local SEO Specialist to join our team at our South Weber, Utah office. This in-house role is essential to strengthen our local online presence and expand our reach in each of our locations. ...

  • Local SEO Specialist

    3 weeks ago

    south weber, United States Vinx Pest Control Full time

    We are a dynamic pest control company with five out-of-state locations dedicated to providing quality service to our customers. As we grow, we’re looking for a skilled Local SEO Specialist to join our team at our South Weber, Utah office. This in-house role is essential to strengthen our local online presence and expand our reach in each of our...

  • Local SEO Specialist

    3 weeks ago

    South Weber, United States Vinx Pest Control Full time

    We are a dynamic pest control company with five out-of-state locations dedicated to providing quality service to our customers. As we grow, we’re looking for a skilled Local SEO Specialist to join our team at our South Weber, Utah office. This in-house role is essential to strengthen our local online presence and expand our reach in each of our...

  • Local SEO Specialist

    3 weeks ago

    south weber, United States Vinx Pest Control Full time

    We are a dynamic pest control company with five out-of-state locations dedicated to providing quality service to our customers. As we grow, we’re looking for a skilled Local SEO Specialist to join our team at our South Weber, Utah office. This in-house role is essential to strengthen our local online presence and expand our reach in each of our...

  • District 5 - Transportation Specialist I, II

    5 months ago

    Harmon County, United States The State of Oklahoma Full time

    Job Posting TitleDistrict 5 - Transportation Specialist I, IIAgency345 DEPARTMENT OF TRANSPORTATIONSupervisory OrganizationJob Posting End Date (Continuous if Blank)Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.Estimated Appointment End Date (Continuous if Blank)Full/Part-TimeFull timeJob...

  • Loss Prevention Officer II

    2 weeks ago

    Lebanon County (Fredericksburg), United States Ace Hardware Full time

    Compensation Details:$15.40 to $23.00 per hourWhy should you join our team? We live our values - W.E.L.I.G.H.T (Winning, Excellence, Love, Integrity, Gratitude, Humility, and Teamwork). Gratitude. Humility. Love. You don't often see values like these in most corporate statements, but Ace is different. These things are important to us. They represent our...

  • Loss Prevention Officer II

    2 weeks ago

    Lebanon County (Fredericksburg), United States Ace Hardware Full time

    Compensation Details:$15.40 to $23.00 per hourWhy should you join our team? We live our values - W.E.L.I.G.H.T (Winning, Excellence, Love, Integrity, Gratitude, Humility, and Teamwork). Gratitude. Humility. Love. You don't often see values like these in most corporate statements, but Ace is different. These things are important to us. They represent our...

  • Motor Vehicle Enforcement Officer II

    2 months ago

    Beckham County, United States Oklahoma State Gov Full time

    Oklahoma State Gov - JobID: JR32495 [Patrol Officer / Law Enforcement] As a Motor Vehicle Enforcement Officer at the State of Oklahoma, you'll: Monitor and inspect motor vehicles and motor carriers; Investigate motor vehicles and motor carriers; Investigate complaints regarding improperly licensed and registered vehicles; Assist in setting up roadblocks or...

  • Motor Carrier Enforcement Officer II

    2 months ago

    Cimarron County, United States Oklahoma State Gov Full time

    Oklahoma State Gov - JobID: JR28975 [Patrol Officer / Law Enforcement] As a Motor Carrier Enforcement Officer at the State of Oklahoma, you'll: Patrol roads and highways or operate a weigh station to identify motor carriers operating in violation of state regulatory laws; Enforce state size and weight laws and overweight and oversize permits; Impound...

  • Senior Behavioral Health Case Manager II

    5 months ago

    Pittsburg County, United States The State of Oklahoma Full time

    Job Posting TitleSenior Behavioral Health Case Manager IIAgency452 MENTAL HEALTH AND SUBSTANCE ABUSE SERV.Supervisory OrganizationCarl Albert CMHCJob Posting End Date (Continuous if Blank)Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.Estimated Appointment End Date (Continuous if Blank)Full/Part-TimeFull...

  • Administrative Support Specialist, Dental Office

    4 weeks ago

    Chantilly, Loudoun County, VA, United States ECS Limited Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at ECS Group of Companies. This role will provide administrative support to our dental office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to the dental team, including word...

  • Food Service Worker II

    4 months ago

    Washington County, United States Utah Department of Human Services Full time

    Job Description JJS Food Service Worker II - Full Time Do you love to cook? Do you like to feel a sense of accomplishment in the kitchen? If you do, then come join our team! You will prepare meals for youth, clients and staff. You will need to have a Food Handler's permit (or obtain one while working for the State) . Benefits Not only does...

  • Construction Surveillance Technician

    2 weeks ago

    Maui County, United States General Dynamics Information Technology Full time

    Type of Requisition:RegularClearance Level Must Currently Possess:Top Secret/SCIClearance Level Must Be Able to Obtain:Top Secret SCI + PolygraphPublic Trust/Other Required:NoneJob Family:SecurityJob Qualifications:Skills:Construction, Ensure Compliance, Standard Operating Procedure (SOP)Certifications:NoneExperience:3 + years of related experienceUS...

  • Construction Surveillance Technician

    3 months ago

    Maui County, United States General Dynamics Information Technology Full time

    Type of Requisition:RegularClearance Level Must Currently Possess:Top Secret/SCIClearance Level Must Be Able to Obtain:Top Secret SCI + PolygraphSuitability:Public Trust/Other Required:NoneJob Family:SecurityJob Qualifications:Skills:Construction, Ensure Compliance, Standard Operating Procedure (SOP)Certifications:Experience:3 + years of related experienceUS...