Front Desk Admin 1st Shift

3 weeks ago


Greenville, United States Phillips Staffing Full time
We are seeking dedicated and organized individuals that can multi-task and follow directions. The candidate should be able to work productively in a medium-to-fast paced environment. Responsibilities:
  • Meet and greet guests and visitors in the lobby. 
  • Answers all incoming calls on the main line, provides high-level customer support to caller’s inquiries, and routes calls to appropriate departments accordingly. 
  • Receives and responds to customer questions in person, by telephone, and by email; responds to inquiries from employees, internal and external stakeholders, and when necessary, refers to the appropriate person or department. 
  • Provides administrative support, including disseminating information or providing notifications; answers phones; provides information regarding policies and procedures; screens, responds to, and distributes mail as appropriate. 
  • Process purchase orders, service orders, stand-alones, turnovers, and change orders. 
  • Assist employees with travel arrangements including car, flights and hotel reservations. 
  • Order supplies for the entire office. 
  • Create purchase orders and work order packets for processing using Infor Visual 
  • Manage insurance database for subcontractors as needed using Microsoft SharePoint 
  • Organize and work independently on multiple assigned tasks/projects and complete assignments within specified deadlines. 
  • Requires excellent communication and organizational skills, and the ideal candidate should possess the ability to multi-task and pay attention to detail. 
  • Required to have prompt, regular attendance in-person and be available to work on-site during regular business hours and as needed. 
  • Assists with planning and execution of special events such as organization-wide meetings, board meetings, employee recognition events, holiday parties, and retirement celebrations. 
  • Work with all departments and levels within the organization as needed.
Requirements:
  • Proficient in Outlook, Excel, Microsoft Suite & Office Management Software (i.e. an ERP Manufacturing System) 
  • Familiarity with office management procedures and basic accounting principles 
  • Works well independently and in a team setting350 
  • Exceptional listening, verbal, and written communications skills 
  • Excellent customer service skills 
  • Great attention to detail

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