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Accounting Assistant I

4 months ago

Syracuse, United States Syracuse University Full time

Job Description

This position is responsible for processing all invoices received for payment and for undertaking the payment of all vendors in an accurate, efficient, and timely manner. This position generally handles invoices for over $10 million a year in merchandise for resale. The position will pay invoices for 2, plus merchandise vendors as well as support the Auxiliary shared services business office. The position must verify and enter correct terms of payment for each vendor. Respond to vendor inquiries to invoice payments; maintain correct vendor information in PeopleSoft, correlate old and new vendor accounts with vendor statements, close vouchers, and transfer to new vendor account as needed. Acts as liaison between vendors and SU Disbursements. Department to ensure remittance detail email notifications are addressed to correct party. Responsible for balancing prior day activity with the University general ledger and NetSuite ERP on a daily basis. The person also serves in a critical role in the daily business office functions, works closely with the business team and will provide general office accounting functions. Qualifications High School Diploma required.Associates degree preferred.One plus years of accounts payable or general accounting experience preferred. Job Specific Qualifications Knowledge of accounts payable, general accounting procedures, proficient in data entry.Superior math skills.Problem Solving/ Analysis.Customer/Client Focus.Results Driven.Flexibile.Excellent written and oral communication skills.Attention to detail – must demonstrate strong problem skills, accuracy, thoroughness and monitors own work to ensure quality.Follows instructions and can deal with frequent change while managing deadlines.Must have ability to handle multiple tasks in a fast-paced environment.Customer focus, a team player and self -motivated. Responsibilities Process payment invoices for vendors. Verify and enter correct terms of payment for each vendor. Respond to vendor inquiries to invoice payment. Create new vendor files as companies merge and acquire new TIN numbers. Correlate old and new vendor accounts with vendor statement, close vouchers, and transfer to new vendor account as needed. Act as liaison between vendors and SU Disbursements Department to ensure remittance detail email notifications are addressed to the correct party. Review and verify invoices and check requests sort, code, and match invoices, set invoices up for payment. Match receiving paperwork with correct invoices, check items, counts and pricing for every item received. Investigate all discrepancies and make corrections if needed. Meet with buyers on pricing discrepancies, shortages and damages. Contact vendors for any irregularities or erroneous charges on invoices. Monitor all received and unposted activity in the NetSuite ERP system.Reconcile vendor statements matching vendor credits with correct return to vendor (RTV), reconciling, and following up on missing credit. Providing vendors with requested paperwork for RTV backup. Monitor and post all RTVs in GM, Book, and Art & Office in the NetSuite system. Identifying, locating, and correcting any incorrect entries. Ensuring all returns in the system are posted before inventory.Maintaining current vendor information & W9s. Monitor A/P general email box, process incoming invoices, credit memos, statements. Respond to vendors various inquiries. Compiles back up for the monthly expense reconciliation and submits for manager review.Daily balancing of A/P related activity in bookstore stock ledger, inventory reports, and associated University account activity. Locating and identifying problem if previous days figures do not balance. Work as team member in the business office working with daily operations as needed. Physical Requirements Not Applicable Tools/Equipment Not Applicable