Administrative Services Supervisor

6 months ago

Chicago, United States The Marmon Group LLC Full time
The Marmon Group LLC

Come join a team where People make the differenceAs a part of Marmon Holdings, Inc., a highly decentralized organization, we rely heavily on people with the aptitude, attitude, and entrepreneurial spirit to drive our success, and we're committed to attracting and retaining top talent.

As an important member of Marmon’s Office Services team, the Administrative Services Supervisor will provide valuable support to the Manager of Administrative Services in overseeing and coordinating the smooth operations of Marmon’s Corporate office facilities to ensure a safe, comfortable, and welcoming environment for Marmon’s employees and guests.

WHAT YOU'LL DO:

Administrative (55%)

Serve as the day-to-day supervisor for Marmon’s Corporate Receptionist Support the Manager, Administrative Services with maintaining contracts, billing arrangements, and relationships with outside vendors and service providers, ultimately ensuring timely and quality delivery of services Assist with managing the Corporate mobile phone plan, Corporate travel accounts, building access, and security system needs Assist in budget planning and monitoring facility and office service expenses Additional duties as assigned

Operations (45%)

Coordinate daily office service operations, including managing inventory, monitoring service desk requests, and ordering various office supplies, food & beverage items, and café supplies Perform equipment maintenance & repair and general cleaning tasks; collaborate with building maintenance when needed Place service calls and follow up with various maintenance and service contractors; escalate issues or concerns to Manager, Administrative Services as appropriate Liaise with Corporate Receptionist to ensure meeting room reservations for floors 39 & 18 and meeting setup needs (# of attendees, room layout, etc.) are identified and understood Collaborate with Executive Assistants to coordinate logistics for various meetings and events on multiple floors, to include setting up furniture & equipment and supplying & arranging beverages Manage all incoming and outgoing U.S. mail sorting & delivery and package shipment needs Assist with development and implementation of facilities management plans, policies, and procedures Help oversee emergency preparedness and response procedures, to include partnering with the building management team to ensure regular safety drills are conducted and proper safety equipment is in place Provide occasional relief coverage at Marmon’s Corporate Reception desk Additional duties as assigned

#LI-Onsite

WHAT YOU'LL BRING TO THE ROLE:

5+ years of experience in administrative services, office services, facilities management, or a related role required Corporate travel management experience highly desired High school diploma or equivalent required; 2-year degree preferred Excellent organizational and time management skills, with the ability to efficiently prioritize tasks Effective interpersonal skills, with the ability to proactively collaborate and clearly communicate with employees and outside vendors Proficiency with the Microsoft Office suite, including Outlook, Word, and Excel Exceptional attention to detail Ability to analyze and interpret financial data related to facilities and office services Effective problem-solving skills Ability to work independently and take initiative while also being a team player Demonstrated dependability and punctuality Ability to be onsite 5 days per week and work a flexible schedule as needed Physical stamina to perform tasks that may involve moderate lifting (25 pounds regularly, 50 pounds occasionally, and 75 pounds sporadic ally), bending, stooping, walking, and/or standing for extended periods of time

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.

We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to , and please be sure to include the title and the location of the position for which you are applying.

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