Administrative Services Supervisor

4 months ago


Chicago, United States The Marmon Group LLC Full time
The Marmon Group LLC

Come join a team where People make the differenceAs a part of Marmon Holdings, Inc., a highly decentralized organization, we rely heavily on people with the aptitude, attitude, and entrepreneurial spirit to drive our success, and we're committed to attracting and retaining top talent.

As an important member of Marmon’s Office Services team, the Administrative Services Supervisor will provide valuable support to the Manager of Administrative Services in overseeing and coordinating the smooth operations of Marmon’s Corporate office facilities to ensure a safe, comfortable, and welcoming environment for Marmon’s employees and guests.

WHAT YOU'LL DO:

Administrative (55%)

Serve as the day-to-day supervisor for Marmon’s Corporate Receptionist Support the Manager, Administrative Services with maintaining contracts, billing arrangements, and relationships with outside vendors and service providers, ultimately ensuring timely and quality delivery of services Assist with managing the Corporate mobile phone plan, Corporate travel accounts, building access, and security system needs Assist in budget planning and monitoring facility and office service expenses Additional duties as assigned

Operations (45%)

Coordinate daily office service operations, including managing inventory, monitoring service desk requests, and ordering various office supplies, food & beverage items, and café supplies Perform equipment maintenance & repair and general cleaning tasks; collaborate with building maintenance when needed Place service calls and follow up with various maintenance and service contractors; escalate issues or concerns to Manager, Administrative Services as appropriate Liaise with Corporate Receptionist to ensure meeting room reservations for floors 39 & 18 and meeting setup needs (# of attendees, room layout, etc.) are identified and understood Collaborate with Executive Assistants to coordinate logistics for various meetings and events on multiple floors, to include setting up furniture & equipment and supplying & arranging beverages Manage all incoming and outgoing U.S. mail sorting & delivery and package shipment needs Assist with development and implementation of facilities management plans, policies, and procedures Help oversee emergency preparedness and response procedures, to include partnering with the building management team to ensure regular safety drills are conducted and proper safety equipment is in place Provide occasional relief coverage at Marmon’s Corporate Reception desk Additional duties as assigned

#LI-Onsite

WHAT YOU'LL BRING TO THE ROLE:

5+ years of experience in administrative services, office services, facilities management, or a related role required Corporate travel management experience highly desired High school diploma or equivalent required; 2-year degree preferred Excellent organizational and time management skills, with the ability to efficiently prioritize tasks Effective interpersonal skills, with the ability to proactively collaborate and clearly communicate with employees and outside vendors Proficiency with the Microsoft Office suite, including Outlook, Word, and Excel Exceptional attention to detail Ability to analyze and interpret financial data related to facilities and office services Effective problem-solving skills Ability to work independently and take initiative while also being a team player Demonstrated dependability and punctuality Ability to be onsite 5 days per week and work a flexible schedule as needed Physical stamina to perform tasks that may involve moderate lifting (25 pounds regularly, 50 pounds occasionally, and 75 pounds sporadic ally), bending, stooping, walking, and/or standing for extended periods of time

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.

We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to , and please be sure to include the title and the location of the position for which you are applying.



  • Chicago, Illinois, United States The Marmon Group LLC Full time

    Administrative Services SupervisorThe Marmon Group LLC is seeking a highly skilled Administrative Services Supervisor to join our team. As a key member of our Office Services team, you will provide critical support to the Manager of Administrative Services in overseeing and coordinating the smooth operations of our Corporate office facilities.Key...


  • Chicago, Illinois, United States The Marmon Group LLC Full time

    About the RoleWe are seeking a highly skilled and organized Administrative Services Supervisor to join our team at The Marmon Group LLC. As a key member of our Office Services team, you will provide critical support to our Manager of Administrative Services in overseeing the smooth operations of our Corporate office facilities.Key ResponsibilitiesSupervise...


  • Chicago, Illinois, United States The Marmon Group LLC Full time

    About the Role:The Marmon Group LLC is seeking a highly skilled and experienced Administrative Services Supervisor to join our team. As a key member of our Office Services team, you will play a critical role in ensuring the smooth operation of our Corporate office facilities.Key Responsibilities:Supervise and coordinate the day-to-day activities of the...


  • Chicago, Illinois, United States Metropolitan Family Services Full time

    About the RoleMetropolitan Family Services is seeking a highly skilled and dedicated Site Supervisor of Early Childhood Education to join our team at Midway. As a key member of our organization, you will play a vital role in empowering families to reach their greatest potential and positively impact their communities.Key ResponsibilitiesCompliance and Policy...


  • North Chicago, Illinois, United States Randstad Full time

    Administrative Supervisor OpportunityWe are seeking a highly organized and detail-oriented Administrative Supervisor to oversee the School Lunch Program. This part-time role will involve supervising lunch operations, providing assistance to others, and maintaining a clean and safe environment.ResponsibilitiesSupervise lunch operations and ensure a smooth and...


  • Chicago, Illinois, United States Metropolitan Family Services Full time

    Metropolitan Family Services is dedicated to empowering families to learn, earn, heal, and thrive. Since 1857, we have been a catalyst for change, enabling families to achieve their fullest potential and positively influence their communities. As Illinois' first comprehensive human services agency, we serve over 117,000 individuals and families across...


  • Chicago, Illinois, United States Citizenship and Immigration Services Full time

    Position OverviewThis role is situated within the Field Operations Directorate, focusing on overseeing immigration services. As a Lead Immigration Services Supervisor, you will be responsible for directing and managing independent investigations into the eligibility and rights of individuals seeking immigration benefits, employment, or legal status under the...


  • Chicago, Illinois, United States Citizenship and Immigration Services Full time

    Position OverviewThis role is situated within the Field Operations Directorate. As a Lead Immigration Services Supervisor, you will be responsible for directing and managing independent investigations concerning the eligibility and rights of individuals seeking immigration advantages, employment, or legal standing under the Immigration and Nationality...


  • Chicago, United States Community and Economic Development Assoc Full time

    Summary/Objective Under the direction of the Administrative Services Supervisor, the Clerk will perform data entry tasks and file physical and digital documents for all Energy Services Department programs which include LIHEAP, LIHWAP and UBR applications. This position routinely handles highly sensitive and/or confidential information and will represent CEDA...


  • Chicago, United States Community and Economic Development Assoc Full time $17

    Job DescriptionJob DescriptionSummary/ObjectiveUnder the direction of the Administrative Services Supervisor, the Clerk will perform data entry tasks and file physical and digital documents for all Energy Services Department programs which include LIHEAP, LIHWAP and UBR applications. This position routinely handles highly sensitive and/or confidential...


  • Chicago, Illinois, United States Metropolitan Water Reclamation District of Greater Chicago Full time

    Job SummaryThe Metropolitan Water Reclamation District of Greater Chicago is seeking a highly skilled Budget Manager to join our team. As a key member of our administrative staff, you will be responsible for overseeing the development and administration of our budget, as well as conducting related management studies.Key ResponsibilitiesDevelop and Administer...

  • Nursing Supervisor

    2 weeks ago


    Chicago, Illinois, United States Universal Health Services Full time

    Job SummaryWe are seeking a highly skilled and experienced Nursing Supervisor to join our team at Garfield Park Behavioral Hospital. As a Nursing Supervisor, you will be responsible for providing administrative and clinical supervision to all staff throughout the hospital on weekdays.Key ResponsibilitiesProvide administrative and clinical supervision to...


  • Chicago, Illinois, United States Carolina Therapeutic Services Full time

    Job OverviewThe HR Administrative Specialist will play a vital role in supporting the Human Resources department under the guidance of the Lead HR Generalist. This position involves a variety of administrative tasks aimed at enhancing the efficiency of HR operations.Key Responsibilities:Manage the complete recruitment process, including sourcing candidates,...


  • Chicago, Illinois, United States Carolina Therapeutic Services Full time

    Job OverviewUnder the guidance of the Lead HR Generalist, the HR Coordinator will deliver essential administrative assistance to the Human Resources division. This role encompasses various responsibilities including record management, onboarding processes, spreadsheet creation and updates, as well as addressing employee inquiries and concerns.The job...


  • Chicago, Illinois, United States Carolina Therapeutic Services Full time

    Job OverviewUnder the guidance of the Lead HR Generalist, the HR Coordinator will deliver administrative assistance to the Human Resources division. This includes, but is not limited to, maintaining records, facilitating onboarding processes, generating and updating spreadsheets, and addressing employee inquiries and concerns.This position aims to provide...


  • Chicago, Illinois, United States The Marmon Group LLC Full time

    Position Overview at The Marmon Group LLCWe are in search of a skilled Administrative Services Supervisor to lead our Office Services division. This role involves managing daily functions to create a secure and inviting atmosphere for both staff and visitors.Core Responsibilities:Oversee the Corporate ReceptionistFoster relationships with vendors and manage...


  • Chicago, Illinois, United States Greenberg Traurig Full time

    Job SummaryGreenberg Traurig, a leading global law firm, is seeking an experienced Office Services Supervisor to oversee the daily operations of our Chicago office. As a key member of our team, you will be responsible for ensuring the smooth functioning of our office services department, copy center, and staff.Key ResponsibilitiesLeadership and Supervision:...


  • Chicago, Illinois, United States SGA Youth & Family Services Full time

    Job OverviewPosition Title: Bilingual Residential Support Services SupervisorKey Responsibilities:Oversee and manage operations at designated residential facilities during assigned shifts, ensuring compliance with all administrative and programmatic responsibilities as directed by the Residential Manager.Uphold and communicate organizational policies and...


  • Chicago, Illinois, United States City of Chicago Full time

    Job SummaryWe are seeking a highly skilled Customer Service Supervisor to join our team at the City of Chicago. As a key member of our department, you will be responsible for coordinating customer service activities and performing related duties.Key ResponsibilitiesSupervise customer service staff responsible for responding to customer inquiries and...


  • Chicago, Illinois, United States Carolina Therapeutic Services Health Full time

    Under the guidance of the Lead HR Generalist, the HR Coordinator will deliver administrative assistance to the Human Resources division, encompassing tasks such as record management, onboarding processes, spreadsheet creation and updates, as well as addressing employee inquiries and concerns. This job description serves to provide clarity to employees,...