Administrative Program Support 1

2 weeks ago

Mansfield, United States University of Connecticut Full time

JOB SUMMARY

The Department of Allied Health Sciences, a part of the College of Agriculture, Health and Natural Resources at the University of Connecticut, seeks applicants for a part-time Administrative Program Support 1 to work in the Allied Health Sciences administrative office located at the Main UConn Campus in Storrs, CT. The Administrative Program Support 1 will support the Department in financial, administrative, and other related operational tasks.

The successful candidate will have creative energy, be team-oriented, and contribute to a culture that values community, inclusion, excellence, and strategic growth. The candidate will be open-minded, forward-thinking, and collaborative in addressing the needs of the growing Department, which currently includes a large undergraduate program, a growing graduate program, an active academic advising center, accredited professional and entrepreneurial certification programs, and a robust research enterprise. This position reports to the Allied Health Sciences Business Services Manager.

The Department of Allied Health Sciences has a vibrant, multidisciplinary faculty dedicated to advancing knowledge through research, teaching, advising, and community engagement. The Department has been in a period of expansion, recruiting new faculty in recent years to meet growing student needs, including offering the Allied Health Sciences major on UConn’s regional Waterbury campus. The Department has diverse academic offerings and has a large undergraduate major cohort and a growing graduate program. It also houses an advising center, accredited professional and entrepreneurial certification programs, and has robust externally funded research. With approximately 30 faculty, 750 undergraduates, 30 post-baccalaureate students, and 30 graduate students, we actively engage in educating and training the next generation of health professionals. The Department offers an undergraduate major in Allied Health Sciences with multiple concentrations; three nationally accredited professional programs (Dietetics, Medical Laboratory Sciences, Diagnostic Genetic Sciences); two master’s programs (Health Promotion Sciences, Health Care Genetics); and a Ph.D. program in Health Promotion Sciences. Department faculty conduct grant-funded research in obesity, HIV/AIDS, digital health, behavioral genomics, nutrition, food policy, cancer and cardiovascular disease prevention, women’s health, and public health. With diversity as a core value of the Department, College, and University, our department strives to be an inclusive educational institution that attracts, retains, and values talented people from all backgrounds.

DUTIES AND RESPONSIBILITIES 

Provides departmental support on a wide range of fiscal, administrative, and operational matters.  Assists with human resource and payroll-related functions of Department personnel (faculty, staff, student workers, special payroll employees, and graduate assistants); processes visa applications (J1) for personnel.  Assists with the financial operations of the Department, including purchasing, accounts payable, HuskyBuy, and Concur, as well as supporting the monitoring and reporting of revenues and expenditures on Department financial accounts.  Assists with the Promotion, Tenure, and Reappointment process, as well as the Annual Review process, for faculty.  Assists with Departmental searches for new faculty.  Assists in the preparation of financial and ad hoc reports as appropriate to meet Federal, State, University, and departmental requirements.  Assists in the coordination of student external placements.  Assists in the admissions process for the undergraduate major, master’s and doctoral programs, and professional programs. Supports the continued development of the major on the Waterbury regional campus.  Assists with coordinating and facilitating departmental events (e.g., retreats, and extended department meetings).  Performs other related duties as required. 

MINIMUM QUALIFICATIONS  

Associate’s degree and two to three years of related experience, OR an equivalent combination of education and experience.  Excellent attention to detail and organizational skills.  Positive and professional communication and interpersonal skills. Ability to work in a team environment, establishing relationships with a variety of constituents.  Ability to efficiently handle and successfully complete multiple tasks. Proficiency with MS Office applications including Word, Excel, PowerPoint, OneDrive, Teams, and Outlook.

PREFERRED QUALIFICATIONS 

Bachelor’s degree in a related field and three to four years of professional experience in an academic environment. Demonstrated success in administrative operations in a higher education department setting. Experience working in a fast-paced, complex, multi-faceted academic office environment.  Familiarity with enterprise systems such as Kuali Financial Systems, Core-CT, HuskyBuy, and PeopleSoft. 

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