Grants Compliance Monitor

6 months ago

Philadelphia, United States City of Philadelphia Full time
Job Description

The Grants Compliance Monitor is a key staff position for the Office of Community Empowerment and Opportunity (CEO) responsible for monitoring CEO’s subcontract agreements. CEO enters into contracts with community-based organizations and consultants to carry out organizational goals to help low-income Philadelphians move toward self-sufficiency. Contracts include, but are not limited to, the provision of services in the following areas: access to public benefits, financial and income supports, employment training and services, housing assistance, youth educational support services, and community outreach activities. The Grants Compliance Monitor is responsible for facilitating the development of contracts, and monitoring contract activities to ensure they are in compliance with federal, state, local, and private funding. Primary compliance areas include client eligibility, program and performance requirements, and allowable use of funds.

Successful characteristics include but are not limited to close attention to detail, ability to create action plans, meet deadlines, excellent oral and written communication, critical thinking, and problem-solving skills are all essential tactics in achieving success. 

Essential Functions

Manages a portfolio of subcontracts, ensuring partners fulfill deliverables, key performance indicators and reporting requirements.  Meets and communicates with departmental project managers to support the development of goals, milestones, performance measures, evaluation standards, and timetables. Supports the development of performance metrics for each grantee that align with CEO’s mission and desired outcomes; develops logic models detailing critical implementation steps and inputs, as well as expected outputs and outcomes to be monitored.  Interprets contract rules and regulations; determines necessary terms and provisions to be included in contracts; develops standard formats and templates to clarify contract terms and provisions.  Meets and communicates with grantees to clarify scope of work, contract terms and conditions, reporting requirements, performance standards, monitoring procedures, potential problem areas, and payment procedures; identifies and addresses any developing problems or issues; determines grantee’s needs for technical assistance.  Uses the Automated Contract Information System (ACIS) or its replacement to track progress of contracts, administer contracts and prepare reports; ensures funds are allocated for payment of contracted services.  Builds and maintains positive relationships with grantees to understand and respond to their needs.  Coordinates and conducts training sessions to familiarize grantee staff with the monitoring procedures, results oriented management and accountability, outcomes requirements and expectations.  Conducts remote and onsite monitoring of client records, program documentation, and service activities to verify compliance with grant terms and successful program delivery. Completes monitoring reports that address corrective action measures. Recommends corrective action for deficient or problematic grantees; identifies problem areas in the delivery of services, and areas that need improvement; recommends non-payment or termination of deficient contracted services.  Participates in meetings and informs agency and grantee personnel of contract issues; summarizes audit evaluation and develops status reports on grantees for evaluation by agency administrators.  Provides ongoing training and technical assistance to grantees to help them effectively manage their contracts.  Assists in managing processes for the collection and review of data, performance reports, invoices, and service documentation submitted by the grantee to determine if work is in line with the contract terms and schedules; works with department staff, fiscal staff and Data Manager to ensure adherence to quality standards, deadlines, and proper procedures.  Trains and/or supports training of data system end users, communicates work procedures and agency policies to grantee related to agency database. Maintains tracking system of contracting and monitoring activities. Other duties as assigned

Competencies, Knowledge, Skills and Abilities

Knowledge of the principles and practices of contract negotiation, administration, monitoring, and evaluation of contracted services.  The principles, practices, and techniques of contract management, grant management and compliance requirements.  Municipal ordinances and procedures pertaining to contract preparation and processing, including guidelines and provider agreements, and other City-wide policies that impact contracts. Federal regulations as they pertain to contract preparation and administration of the Community Services Block Grant, TANF Work Ready grants, and other funding streams for CEO contracts and initiatives.  Federal, state and municipal laws and regulations related to area of assignment. City of Philadelphia computer applications including ACIS, and standard computer software such as Microsoft Office Suite applications, Outlook, and DocuSign software. 

Qualifications

Completion of an associate’s degree program from an accredited college or university; Three (3) years of contract and/or grants administration and monitoring as appropriate to the job; Experience in monitoring client level programs preferred; Or equivalent combination of training and experience determined to be acceptable. Valid Pennsylvania Driver’s License.

Supervisory Responsibilities

None

Other Specialties, Certifications, Physical Requirements, and Work Conditions

Regular, predictable attendance is required Successful candidate must be a city of Philadelphia resident within six months of hire

  • Grants Compliance Specialist

    1 month ago

    Philadelphia, Pennsylvania, United States City of Philadelphia Full time

    Job SummaryThe City of Philadelphia seeks a highly skilled Grants Compliance Monitor to join our team. As a key staff position in the Office of Community Empowerment and Opportunity, this role is responsible for monitoring CEO's subcontract agreements to ensure compliance with federal, state, local, and private funding requirements.Key ResponsibilitiesManage...

  • Grants Manager

    1 month ago

    Philadelphia, Pennsylvania, United States Trustees of University of Pennsylvania Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Grants Manager to join our team at the Perelman School of Medicine. The successful candidate will be responsible for managing the grant process, ensuring compliance with university and sponsor policies, and providing exceptional support to our research investigators.Key ResponsibilitiesManage...

  • Grants Coordinator A/B

    4 weeks ago

    philadelphia, United States Proclinical Staffing Full time

    Grants Coordinator A/B - Contract - Philadelphia PAProclinical is seeking a dedicated Grants Coordinator A/B to support the Grants Managers within the Hematology/Oncology division. Primary Responsibilities:This role involves managing financial reporting, assisting in proposal preparation, supporting budget development, and ensuring compliance with relevant...

  • Grants Coordinator A/B

    4 weeks ago

    Philadelphia, United States Proclinical Staffing Full time

    Grants Coordinator A/B - Contract - Philadelphia PAProclinical is seeking a dedicated Grants Coordinator A/B to support the Grants Managers within the Hematology/Oncology division. Primary Responsibilities:This role involves managing financial reporting, assisting in proposal preparation, supporting budget development, and ensuring compliance with relevant...

  • Grants Officer

    2 months ago

    Philadelphia, United States PeopleShare Inc Full time

    PeopleShare is Now Hiring for an experienced Grants Officer to support a Mission Driven Human Services Nonprofit Organization in Philadelphia! The Grant Officer is responsible for researching, preparing, submitting, and managing grant proposals to secure funding from foundations, corporations, and government agencies. Grants Officer - Job Details: ...

  • Grants Writer

    3 weeks ago

    Philadelphia, United States PeopleShare Inc Full time

    PeopleShare is Now Hiring for an experienced Grants Writer to support a Mission Driven Human Services Nonprofit Organization in Philadelphia! The Grants Writer is responsible for researching, preparing, submitting, and managing grant proposals to secure funding from foundations, corporations, and government agencies. Grants Writer - Job Details: ...

  • Grants Manager

    4 days ago

    Philadelphia, United States PeopleShare Inc Full time

    PeopleShare is Now Hiring an experienced Grants Manager to support a Mission Driven Nonprofit Organization in Philadelphia! The Grants manager will work part time to support all grant writing initiatives and maintain relationships with key funders. Grants Manager - Job Details: Schedule: Monday - Friday, Between the hours of 8:30am - 5:00pm - Minimum of...

  • Grants Specialist RACE

    2 months ago

    Philadelphia, United States Jefferson Health Full time

    PRIMARY FUNCTION :The position of Research Administration Center of Excellence (RACE) Grants Specialist will be responsible for working with assigned departments as well as their RACE Manager and/or Associate Director to post-award research activities while delivering excellent customer service. The position will perform support functions for TJU Principal...

  • Grants Specialist RACE

    1 month ago

    Philadelphia, United States Jefferson Health Full time

    PRIMARY FUNCTION : The position of Research Administration Center of Excellence (RACE) Grants Specialist will be responsible for working with assigned departments as well as their RACE Manager and/or Associate Director to post-award research activities while delivering excellent customer service. The position will perform support functions for TJU Principal...

  • Grants Manager

    1 month ago

    Philadelphia, United States PeopleShare Inc Full time

    PeopleShare is Now Hiring for an experienced Grants Manager to support a Mission Driven Nonprofit Organization in Philadelphia! The Grants manager will work part time to support all grant writing initiatives, and maintain relationships with key funders. Grants Manager - Job Details: Schedule: Monday - Friday, Between the hours of 8:30am - 5:00pm -...

  • Grant Accountant

    2 months ago

    Philadelphia, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionAbout Us:Our client is a dedicated non-profit organization in Philadelphia, focused on making a meaningful impact in the community.Position Overview:We are seeking an experienced Grant Accountant to join their team. This role is critical in ensuring compliance with grant regulations and supporting our organization through...

  • Compliance Analyst

    3 weeks ago

    Philadelphia, United States Milligan & Company, LLC Full time

    WHO WE AREInterested in being a part of a remote-first team providing compliance consulting services? It starts with investing in talented team members as the foundation for our success. We offer competitive pay, excellent benefits, and integrate learning and development into every aspect of our projects.Milligan & Company, LLC, a full-service Consulting and...

  • Compliance Analyst

    3 months ago

    Philadelphia, United States Milligan & Company, LLC Full time

    WHO WE AREInterested in being a part of a remote-first team providing compliance consulting services? It starts with investing in talented team members as the foundation for our success. We offer competitive pay, excellent benefits, and integrate learning and development into every aspect of our projects.Milligan & Company, LLC, a full-service Consulting and...

  • Compliance Analyst

    3 months ago

    philadelphia, United States Milligan & Company, LLC Full time

    WHO WE AREInterested in being a part of a remote-first team providing compliance consulting services? It starts with investing in talented team members as the foundation for our success. We offer competitive pay, excellent benefits, and integrate learning and development into every aspect of our projects.Milligan & Company, LLC, a full-service Consulting and...

  • NIH Grants Administrator

    2 months ago

    Philadelphia, United States US Tech Solutions Full time

    Looking for candidates with significant grants and financial experience. People who have managed a research admin portfolio and/ or have worked in a university hospital setting. In addition, experience working with principal investigator. NIH grant management experience.JOB SUMMARY This position works with a team of research administrators to provide support...

  • Business and Grants Administrator

    3 months ago

    Philadelphia, United States Drexel University Full time

    The Ubuntu Center on Racism, Global Movements & Population Health Equity at the Dornsife School of Public Health is seeking a full-time Business and Grants Administrator to work closely with the Deputy Director to oversee center functions and manage Grants, Business, Administrator, Healthcare, Public Health, Monitoring, Education, Management

  • NIH Grants Administrator

    2 months ago

    Philadelphia, United States US Tech Solutions Full time

    Looking for candidates with significant grants and financial experience. People who have managed a research admin portfolio and/ or have worked in a university hospital setting. In addition, experience working with principal investigator. NIH grant management experience. JOB SUMMARY This position works with a team of research administrators to provide...

  • Grants Project Manager

    1 month ago

    philadelphia, United States Innovative Systems Group Full time

    This is a 2 year contract position with our direct client located in Philadelphia. This position is hybrid (Monday and Friday remote day).Reporting to the Director of Corporate Community Impacts (CCI) and CREATE Project Compliance Project Manager, the Community Benefits Plan and Sub-Recipient Oversight Project Manager (“CBP PM”) will provide...

  • Grants Project Manager

    2 months ago

    Philadelphia, United States Innovative Systems Group Full time

    This is a 2 year contract position with our direct client located in Philadelphia. This position is hybrid (Monday and Friday remote day).Reporting to the Director of Corporate Community Impacts (CCI) and CREATE Project Compliance Project Manager, the Community Benefits Plan and Sub-Recipient Oversight Project Manager (“CBP PM”) will provide...

  • Senior Federal Grant Writer

    3 months ago

    Philadelphia, United States Resource Environmental Solutions Full time

    Overview RES is looking for a Grant Writer focusing on federal organizations, in particular, NOAA, NFWF, and BOR, sitting out of any of RES’s large offices (list provided below). The mission: RES is actively growing across 25+ states and expanding our federal client base; the team currently needs a Grant Writer to provide federal grant application...