Office Coordinator
3 weeks ago
Description
Join the LuCrew
Job Summary
This position reports to the Office Manager & Executive Assistant and is based in our Los Angeles office. You will be responsible for office coordination duties within our LA office, ensuring that we maintain an organized, clean, safe and functional environment for our employees and that all visitors are welcomed and have a positive experience. Important job duties will include planning Board of Directors and other meetings and events in the LA office, preparing and sending letters and other documents, maintaining electronic files, and other assistance with sensitive documents as needed. This position will also provide executive support to our Chief Financial Officer and Chief Merchandising Officer, which will entail coordinating complex schedules, meetings, travel, and administrative needs, allowing the executives to maintain focus on the business while being efficient and productive. Key measures of success will be your ability to adapt, take initiative, and be resourceful. You will represent Lulus and embody our company culture by displaying a positive and professional attitude, remaining calm under pressure and resolving complex and unexpected issues as they arise.
What You’ll Do
Office Coordinator responsibilities:
Create a welcoming and positive experience for all visitors to the Los Angeles office by greeting them, determining the purpose for their visit, and directing them to their designated meeting location or contact.
Oversee Los Angeles office supplies levels and order management.
Sort and distribute all mail and packages.
Maintain visual organizational chart for Los Angeles office.
Be responsive and extremely discrete.
Act in a manner that is consistent with Lulus’ values, policies, procedures, and brand standards.
Maintain physical space, ensuring a safe, clean, and functional environment. Receives, manages, and processes work order requests; ensures problems are resolved quickly. Acts as liaison between employees and any outside contractors needed to resolve specialized problems.
Executive Assistant responsibilities:
Support CFO and CMO with administrative tasks, organization, and scheduling.
Manage and maintain multiple calendars, prioritizing appropriately and using good judgment in offering solutions to complex scheduling and meeting planning needs, with limited supervision.
Interact professionally with vendors and third parties on behalf of the CFO and CMO.
Coordinate complex multi-city travel itineraries, as well as logistics for Company events, conferences, and meetings, including Board of Directors meetings and office events.
Prepare and format materials to support the CFO and CMO, such as agendas and presentation materials.
Support the preparation and coordination of materials for quarterly board meetings.
Be responsive and extremely discrete.
Act in a manner that is consistent with Lulus’ values, policies, procedures, and brand standards.
What You’ll Need
2+ years of administrative experience.
Strong computer skills, proficiency with Google Suite and calendaring, and an ability to become familiar with other programs and software.
Excellent written and oral communication skills.
Strong organizational and problem-solving skills with impeccable multi-tasking abilities.
Command for both the fine details and the big picture, keeping priorities in the constant shuffle.
Polished and positive attitude, professional judgment, and strong business acumen.
Ability to multi-task in a fast-paced environment and to anticipate and address last-minute changes.
Commitment and capacity to maintain a strict level of complete confidentiality while processing confidential information.
Flexibility to address work issues or assist with events or meetings outside of normal work hours when needed.
Nice to Have - Bonus Points
Prior office coordinator experience.
Specific experience supporting a C-level executive at a high-growth company.
Experience planning Board of Directors meetings or other corporate events.
What You’ll Love About Us
Great Company Culture - Where you can be your true authentic self
Profit-Sharing Bonus Plan for applicable roles
Medical, Dental, and Vision benefits
Voluntary Life & AD&D Insurance, Critical Illness, Short Term Disability
Prepare for the future - 401(k) Safe Harbor Plan - 4% company matching
Employee Stock Purchase Plan (ESPP)
Restricted Stock Units for applicable roles
Wardrobe Perks - 30% employee discount
Recognition of employee birthdays and work anniversaries
Work that stays at work - Genuine work/life balance
Rest and Relaxation - Generous Paid Time Off, Paid Sick Time and Paid Company Holidays
Paid Parental Leave
We’re ready to meet you Come help us achieve our ambitious goals
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