Admin Assistant

3 months ago

Albany, United States Invision Technologies Full time
Position SummaryInvision Technologies, LLC is looking for an administrative assistant to join our team. 
  • The ideal candidate should possess the skills, knowledge, and aptitude to provide leadership, process improvement, and efficiency within our administrative team. 
  • As a strong communicator and skilled administrator, this person will streamline our budgeting, payroll, payables, receivables, and financial reporting processes.
  • The administrator will also aid in producing thorough financial status reports for senior managers to help improve our operational efficiency and aid in our continued growth. 
  • Ideal candidates are self-directed, organized, a thorough communicator, and consistent in maintaining our high-quality of standards. 
  • The desire and drive to provide administrative efficiencies and process improvements to the organization is a vital trait for this role.  
  • This is a full-time position based in Albany, Ga.
Responsibilities & Duties
  • Assist customers with account information and inquiries.
  • Set up customer accounts, vendors, and job information.
  • Process mail, shipping, and receiving as necessary.
  • Verifies and/or completes payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts.
  • Reconciles bank accounts, credit cards, vendor statements, and customer accounts. 
  • Verifies deposits and addresses inquiries from banks.
  • Maintain office supplies and filing systems.
  • Coordinate and schedule meetings, luncheons, and travel. 
  • Prepares agendas and schedules for meetings.
  • Performs other duties as assigned.
Knowledge, Skills & Personal Qualities
  • Demonstrate excellence in customer service.
  • Excellent verbal & written communication skills.
  • Demonstrate problem-solving strategies and practical knowledge.
  • Demonstrate ability to work in a fast-paced environment.
  • Proven time management and organization skills.
  • Basic understanding of accounting practices and procedures.
Required Qualifications
  • High school diploma or equivalent.
  • Exceptional written and verbal communication skills.
  • Ability and desire to learn and adapt quickly.
  • Attention to detail.
Preferred Qualifications
  • Bachelor’s degree (equivalent or currently enrolled) in business administration. 
  • Minimum 1-2 years’ experience in an administrative role
Benefits
  • Comprehensive health care plan including options for Dental, Vision, and ST/LT Disability.
  • Employer-provided life insurance at no cost to the employee.
  • 401k retirement plan with company matching contribution; employees may participate after completing 1 year of service.
  • Monthly mobile phone stipend.
  • Eighteen days of paid time off annually.
  • Salary commensurate with experience.
Disclaimer
  • The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position.
  • They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all employees.


About Invision Technologies:

Invision Technologies is a regional technology management firm serving small and medium businesses. We serve the community by empowering our clients to do what they do best and ensure their technology works for them to accomplish their goals. We support data, telephone, low-voltage, and security networks. If it runs over IP…we support it. We are a close-knit, community-oriented team and we look forward to speaking with you Check us out at www.invtech.com.

  • Admin Assistant

    3 months ago

    Albany, United States Invision Technologies Full time

    Position SummaryInvision Technologies, LLC is looking for an administrative assistant to join our team. The ideal candidate should possess the skills, knowledge, and aptitude to provide leadership, process improvement, and efficiency within our administrative team. As a strong communicator and skilled administrator, this person will streamline our...

  • Office Admin

    3 months ago

    New Albany, United States Lawn and Pest Solutions Full time

    Job DescriptionJob DescriptionSalary: $14-$20 per hourCome grow with the leading lawn care and pest control provider in Mississippi and Tennessee!Do you want to be recognized and rewarded for your efforts? Do you enjoy helping the group succeed? Do you want to work with a tight-knit group that enjoys being around one another? How about a paid day off every...

  • Physician Assistant Albany, NY

    3 months ago

    Albany, United States Healthcare Recruitment Counselors Full time

    Physician Assistant Albany, NY Flexibility and partially work from home! We are looking for an experienced and motivated Physician Assistant to join our medical group in Albany, NY. We are looking for a Physician Assistant to perform military disability, compensation, and pension exams on our esteemed veterans. This opportunity is low stress,...

  • Subcontracts Admin Assistant/DCC

    1 month ago

    New Albany, United States Bechtel Corporation Full time

    **Requisition ID: 278248** + **Relocation Authorized: None** + **Telework Type: Full-Time Office/Project** + **Work Location: New Albany, OH** # Extraordinary teams building inspiring projects: Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the...

  • Physician Assistant Albany, NY

    4 weeks ago

    Albany, United States Healthcare Recruitment Counselors Full time

    Physician Assistant Albany, NY Flexibility and partially work from home! We are looking for an experienced and motivated Physician Assistant to join our medical group in Albany, NY. We are looking for a Physician Assistant to perform military disability, compensation, and pension exams on our esteemed veterans. This opportunity is low stress,...

  • Subcontracts Admin Assistant/DCC

    1 month ago

    New Albany, United States Bechtel Full time

    Requisition ID: 278248   Relocation Authorized: None  Telework Type: Full-Time Office/Project  Work Location: New Albany, OH    Extraordinary teams building inspiring projects: Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved...

  • Subcontracts Admin Assistant/DCC

    1 month ago

    New Albany, United States Bechtel Full time

    Requisition ID: 278248  Relocation Authorized: None Telework Type: Full-Time Office/Project Work Location: New Albany, OH  Extraordinary teams building inspiring projects:Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency...

  • Mail Clerks, Except Mail Machine Operators and Postal Service

    3 months ago

    Albany, United States Mindlance Full time

    Position: Admin Assistant Location: Albany, NY Duration: 12 Months Additional Skill Level, Experience or Other Requirements Authorized User should include as much information as possible, such as additional skill level, experience, qualifications or other requirements, terms or conditions. Attach additional sheets as necessary. The following should be...

  • Office Coordinator

    2 days ago

    New Albany, Mississippi, United States Lawn and Pest Solutions Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Admin to join our team at Lawn and Pest Solutions. As an Office Admin, you will play a critical role in supporting our sales staff and ensuring the smooth operation of our office.Key ResponsibilitiesEnter daily production records and process payments in a timely and accurate...

  • Linn-Direct Support Professional

    4 weeks ago

    Albany, United States Empowered Services Full time

    Job DescriptionJob DescriptionSalary: $22-24 per hourJob Summary & Description: To inspire & support the unique individuals and families that we serve. To empower them to participate in their communities & live their best lives.Empowered Services desired outcome is to...

  • Linn-Direct Support Professional

    2 months ago

    Albany, United States Empowered Services Full time

    Job DescriptionJob DescriptionSalary: $22-24 per hourJob Summary & Description: To inspire & support the unique individuals and families that we serve. To empower them to participate in their communities & live their best lives.Empowered Services desired outcome is to...

  • Universal Pre-Kindergarten Assistant Director

    3 months ago

    Albany, United States Boys & Girls Clubs of the Capital Area Inc Full time

    Job DescriptionJob DescriptionDescription:Title: Universal Pre-Kindergarten Assistant DirectorDepartment: Early Childhood DepartmentReports To: Universal Pre-Kindergarten Assistant DirectorWorking Days/Hours: Monday - Friday, 8 hours/day (hours vary) - 10 monthsClassification: Non-exemptSalary & Benefits: $23-25 an hour/40 hours per week, paid school breaks...

  • Physician - Internal Medicine Outpatient Clinic

    2 months ago

    Albany, United States Phoebe Physicians Full time

    Description Internal Medicine Physician Opening for Daytime Outpatient Clinic Phoebe Physicians outpatient clinic located in Lee County, Georgia close to Phoebe Putney Memorial Hospital Job Highlights & Requirements Board certified or board eligible ABIM $275 base salary plus bonus potential based on quality metrics on top of RVUs $25K sign-on bonus...

  • Locum Physician

    2 months ago

    Albany, United States LocumTenens.com Full time

    A facility is seeking a gastroenterologist for locum tenens coverage.Find yourself outdoors in Albany, Georgia for your assignment. The fine dining, southern charm, and countless activities will be a great time while in Georgia. Check out Bobwhite Coffee Company, the Albany Fish Company, or Cool Scoops.The clinician will be performing procedures 4 days per...

  • Family Practice Full-Time position in Albany, New York

    3 months ago

    Albany, United States Medicus Healthcare Solutions Full time

    **Opportunity Details** Optimum has an opening for a Family Medicine physician to join a clinic in Queens, New York. Reside in a vibrant neighborhood with great dining options and beautiful parks, all within a train ride from the heart of New York City! Position Details: * Schedule: Monday-Friday from 8a-5p, 40-hour work week with 4 admin hours * Must do...

  • Primary Care Physician

    2 months ago

    Albany, United States Phoebe Physicians Full time

    Description Family Medicine Opening in Americus, Georgia Phoebe Physicians is part of the Phoebe Putney Health System. Nestled in SW Georgia, this network of providers offers greater access to patients in our region and is comprised of: 177 Physicians and 160 Advanced Practice Providers 10 Primary Care Clinics and 29 Specialty Clinics Job Highlights &...

  • Linux, AIX and Windows Server Admin: Albany, NY

    2 weeks ago

    Albany, United States Software People, Inc. Full time

    Job DescriptionJob DescriptionPlease let me know your Interest in this and share your resume Phone/Skype Hire. Candidates with fake experience are advised not to apply. To avoid fake experiences, if the client decides to interview you, they will validate all previous experiences for all projects as well as work documents (h1B, EAD, GC). Please be prepared to...

  • Locum Physician

    1 month ago

    Albany, United States LocumJobsOnline Full time

    LocumJobsOnline is working with LocumTenens.com to find a qualified Gastroenterology MD in Albany, Georgia, 31701!About The PositionA facility is seeking a gastroenterologist for locum tenens coverage.Find yourself outdoors in Albany, Georgia for your assignment. The fine dining, southern charm, and countless activities will be a great time while in Georgia....

  • Locum Physician

    3 days ago

    Albany, United States LocumJobsOnline Full time

    LocumJobsOnline is working with LocumTenens.com to find a qualified Gastroenterology MD in Albany, Georgia, 31701!About The PositionA facility is seeking a gastroenterologist for locum tenens coverage.Find yourself outdoors in Albany, Georgia for your assignment. The fine dining, southern charm, and countless activities will be a great time while in Georgia....

  • Lab Computing Analyst

    4 weeks ago

    Albany, United States RTA US Full time

    Job DescriptionJob DescriptionRussell Tobin's client, a laboratory, research and scientific organization are seeking a Lab Computing Analyst to work in Albany, NYApply Now!Employment Type: Contract/OnsiteLocation: Albany, NYPay rate: $23-$27/hr ,DOEResponsibilities:Applies professional-level technical skill and judgment to provide non-routine technical...