Subcontracts Admin Assistant/DCC

Requisition ID: 278248 

•  Relocation Authorized: None 
• Telework Type: Full-Time Office/Project 
• Work Location: New Albany, OH 

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Project Overview:

Bechtel is building a semiconductor manufacturing plant in New Albany, Ohio. We are partnering with the North America Building Trades Unions and suppliers to create several thousand new jobs and work with local education organizations to implement new training programs that will support the future talent pipeline. Bechtel Manufacturing & Technology, Inc. offers engineering, procurement, and construction services for customers in the semiconductor manufacturing, electric vehicle, and data center markets. Headquartered in Reston, Virginia, the M&T global business unit also includes colleagues working in Arizona, Ohio, Texas, India, and additional project locations around the world.

Job Summary:

Bechtel is seeking a Subcontract Administrative Assistant supporting the Subcontracts team for the Manufacturing and Technology business line, based in New Albany, Ohio. Plans, controls, and carries out the administrative activities of one or more key result areas; e.g., document control, communications control, file administration, discipline support, or client administrative support.#LI-KL1

Major Responsibilities:

• Works within Document Control and assists Subcontract team members to ensure all subcontract related documentation is captured in the projects EDMS system for record (i.e. Correspondence, Request for Proposals, Change Orders, Daily Reports, Insurance Certs, etc.).
• Prepare Letters / IOMs / Emails as instructed by the Subcontract Management or on own initiative; maintain reference, correspondence and follow-up files.
• Monitors all follow-up actions required by supervisor/manager.
• Manages the changes related to technical documents within Service Requisitions to ensure the contractors have the most up-to-date records related to the contract.
• Communicates with Engineering and Contract Administrators on how to manage changes within the Service Requisition in relation to communication of those changes to the Contractor.
• Assist Document Control team on processing of other related documents for the project.
• Extracts data from reference material, either semi-technical or non-technical in scope. Compiles, analyzes, and prepares or helps prepare information for studies or reports, such as organization planning, charts, graphs, and workload forecasts.
• Organizes material for meetings, presentations, and training sessions. May operate a variety of audiovisual equipment in the presentation of programs, orientation, and conferences.
• Helps develop and monitor budget or financial information; such as comparing past costs with future costs, auditing invoices, and verifying labor reports.
• Reviews deliverables of assigned staff and monitors quality to ensure that all documents conform to established standards and procedures.
• May implement records management program. Maintains files of various historical data.
• May assist in personnel activities, such as recruitment, policy administration, compensation administration, or employee development.
• Assists in cross-training other personnel in professional or discipline-specific skills, techniques, and procedures.
• Performs other duties as assigned by supervisor.

Education and Experience Requirements:

• Requires a university degree with less than 1 year of experience or 4-5 years of relevant work experience.
• Must be able to demonstrate basic to intermediate proficiency using Microsoft Excel, Word, Outlook, and PowerPoint. A skills assessment will be administered to test proficiency.
• Must have excellent written and verbal communication skills; including spelling, grammar, punctuation, and proper use of syntax. A skills assessment will be administered to test proficiency.
• Must be able to pass a drug screen and background check.

Required Knowledge, Skills, and Abilities:

• Must have a valid USA Drivers License.
• Ability to operate standard office equipment.
• Knowledge of filing systems and common office procedures. 
• Experience with answering manager or supervisor office telephones.
• Excellent oral and written communications skills.
• Effective communication, teamwork, and interpersonal skills required.
• Must be proactive, have above-average organizational skills, use individual initiative and follow assignments through to completion.

• Proven administrative capability including the ability to multitask while maintaining attention to detail and accuracy.
• Must be flexible and willing to shift gears and take on unexpected and/or unanticipated projects as needed.
• Must demonstrate a positive attitude and work effectively with all levels of internal and external customers.
• Ability to extract, compile, and assemble data for the preparation of reports.
• Demonstrated knowledge of filing systems and common office procedures.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com