Invoicing Project Co-ordinator

4 weeks ago


New York, United States AqualisBraemar LOC Full time

Invoicing Project Co-ordinator

Be the energy behind change. Join ABL Group. 

ABL Group is a leading global independent energy and marine consultant working in energy and oceans to de-risk and drive the energy transition across the renewables, maritime, and oil and gas sectors, offering the deepest pool of expertise across marine and engineering disciplines in more than 300 locations globally.

In this dual role, the Coordinator will ensure timely and accurate invoicing and provide administration support for our client projects. This could include ensuring that client and case details are recorded, managing business requests from start to finish, and ensuring that tasks are actioned in a timely and efficient manner. Application Deadline June 16, 2024 Department Business Support Employment Type Permanent - Full Time Location United States, New York Workplace type Hybrid Reporting To Evelyn Bell

What you will be doing.

Analyse the Work in Progress (WIP) report to continue the flow of invoicing and chasing the case handlers / technical staff / business leads for confirmation to invoice. Follow up with project managers regarding client details & policy information to reduce credit memos and invoice queries.  Raise invoices daily to achieve personal and team targets.  Review all invoices for accuracy and timely delivery to clients.  Field customer queries via email and telephone and responding in a timely manner, escalating them to Credit Control and Business Line Manager when necessary. Assist technical staff and business branches with invoicing enquiries.  Liaise with operational staff to ensure all expenses, timesheets and billing information are accurately captured on projects.  Work alongside relevant stakeholders to ensure cross use of resources within the company.  Manage case management of maritime claims, incident response, casualty investigation and pre risk type work.  Record instructions and set cases up on the ERP and CRM system in line with the requirements of the QHSE system. Oversee the issuing of technical reporting to clients and any other parties.  Receive & review of reports from technical staff, with referral to additional technical department team / management as needed.  Liaise with Brokers / Underwriters / Owners & all other concerned parties & ensure that case information is channelled to correct parties.  Maintain awareness of case developments and technical staff movements to ensure best use of resources.  This position will be based at our office in New York and we offer hybrid working arrangements. 

What we are looking for.

Proven experience and qualifications in bookkeeping / accounting / general finance. Experience of undertaking data entry, financial analysis and invoicing within a high-volume environment. Project, resource and case management experience is desirable. Experience of working in the marine or energy market and knowledge of Maritime insurance market practices, roles and policy types is beneficial. 

What is in it for you?



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