Records Clerk

Job Summary

Bring Your Passion for Details to Help Your Community The County of San Diego is currently hiring for a Records Clerk
Future Salary Increases
July 2024 - 3.8% increase to base pay (2.75% Across-the-Board + 1.05% % Market Increase) 
Interviews and same day job offers will take place the week of July 1, 2024, for qualified candidates .
This position is a county-wide role and may be used to fill future vacancies. Our Immediate Openings are in the Probation Department. Take a Look at the IN-DEMAND Hiring Locations :
North County - Vista
South County - Chula VistaEast County- El Cajon
Central County- Downtown/North Park
 
PER COUNTY RULES: THIS POSITION IS ELIGIBLE FOR APPOINTMENT AT STEP 1, $38,771.20 ANNUALLY.
County employees are subject to the County Promotion Rule for Step Placement in Accordance with Compensation Ordinance 1.3.5. This is a Series recruitment and will close on June 7, 2024. About the Position
Record clerks working in Probation process and interpret information from a variety of source documents, data entry, and customer service. Incumbents in these positions also provide confidential juvenile/adult offenders’ information to Probation Officers, law enforcement agencies attorneys. Positions may be in assigned to work in locked correctional facilities; interact with resident/incarcerated individuals. Position may be stationed to work in back-office and/or reception and interact with staff from the Superior Courts of California. Probation Records Clerks are supervised by Senior Office assistant and/or Supervising Office Assistant.

Click Here for a complete description of the duties and responsibilities.

The ideal candidate will: Be able to maintain a high level of confidentiality Be detail oriented Have exceptional communication skills Have strong clerical/administrative skills Provide excellent customer service Have extensive computer knowledge Have the ability to remain highly motivated Have above average data entry skills Maintain a professional demeanor in high stress situations Education and/or Experience One (1) year of recent full-time general clerical experience performing duties such as typing/keyboarding, filing, reception, and records management; OR, Completion of an administrative, office, or front desk certificate program from a recognized community or business college.  Note : An associate's degree or equivalent from an accredited U.S. college or university, or a certified foreign studies equivalency may substitute for experience listed above.

Learn More and Apply Today
Hiring Process and Timeline The timeline for this recruitment is outlined below.
  Interviews, Job Offers and Background Process begin the week of July 1, 2024. Note: Current County employees may be excluded from additional background screening.  Anticipated Start Date: Start date will be based upon successful completion of medical screening or other mutually agreed upon date. We find that candidates can help expedite some parts of the data gathering process. If you are not selected for this interview process, you may have the opportunity to compete for future vacancies.
 
The Department of Human Resources removes personally identifiable information from all recruitments. This practice, called Blind Applicant Screening, hides a candidate’s personal information that could influence or bias a hiring decision. Personal information includes name, phone number, address, gender, age, and race. This process helps contribute to a fair and equitable selection process leading to a more diverse and inclusive workforce.

The most highly qualified candidates, based on the evaluation results, will be referred for an interview. Be sure to include your experience in meeting the minimum requirements in both the Work Experience section and the Supplemental Questionnaire section of the Application. Resumes will not be accepted in lieu of the application Work History and/or supplemental questionnaire.
 
Condition of Employment
  As part of the County of San Diego’s pre-employment process, prospective candidates will undergo a background check (including fingerprinting) and a pre-employment medical screening prior to beginning County employment. Additional types of background investigations may be conducted based on the job-related activities of the position. Current County employees may be excluded from this process.
 
Background Investigation
 Must have a reputation for honesty and trustworthiness. Felony convictions will be disqualifying. Misdemeanor convictions may be disqualifying depending on type, number, severity, and recency. Prior to appointment, candidates will be subject to a thorough background investigation which may include a psychological, truth verification or other examination or test.

Evaluation
Qualified applicants will be placed on a six  (6)  month employment list based on scores received during the evaluation of information contained in their employment and supplemental applications. Please ensure all information is complete and accurate as the responses you provide on the supplemental application questionnaire will be reviewed using an automated evaluation system. If you are successful in the initial screening process, your application will be reviewed individually to confirm that the information you provided is accurate and qualifying.
Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of a job, on a case-by-case basis.As an employer of over 19,000 employees, the County of San Diego is an organization committed to veteran hiring, retention, and professional development. We recognize the contributions and sacrifices made by our veterans and value the unique expertise and leadership qualities they bring to our workforce. We strive to provide veterans with the resources and tools necessary to maximize their employment opportunities, and to assist veterans with their transition into civilian life by applying the valuable skills, knowledge and training acquired in service to positions and career paths at all levels within our large organization. Click on the resource links below to learn more about how the County of San Diego supports its veterans.
 
Veteran’s Preference Policy The County of San Diego offerspreferential credits for military service to assist qualified applicants in transitioning from military to civilian careers with the County of San Diego.
 
Military Skills Translator Do you need assistance translating your military experience into civilian experience? This tool can help
 
The County of San Diego and its employees embrace the vision of: a just, sustainable, and resilient future for all. Our values include integrity, equity, access, belonging, excellence, and sustainability. Each of which are infused throughout our operations. While also embracing a mission of strengthening our communities with innovative, inclusive, and data driven services through a skilled and supported workforce. Click here for more information on our Strategic Plan (sandiegocounty.gov) (Download PDF reader) as well as our commitment to serve everyone, to build a Framework for the Future that will create a County that works for all.Under California Government Code Sections 3100 - 3109, public employees are designated as disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as may be assigned to them by their employer or by law.The County of San Diego is committed to valuing diversity and practicing inclusion because our diverse workforce is our greatest asset and our customers are our number one priority.

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