Operations Assistant

Found in: Talent US C2 - 2 weeks ago

New York, United States Hearst Full time

About Level Up Ventures

Level Up Ventures is a Hearst-backed investment vehicle launched in 2021 with a mission to help close the racial wealth gap through investment in early stage, tech-enabled startups led by Black and Latino founders. Portfolio companies benefit from the guidance and support of our highly engaged Level Up Scout network, which is comprised of professionals from across Hearst’s global businesses as well as our mentors who hail from diverse backgrounds and are aligned to the Level Up Ventures mission.

Position Overview:

We are seeking a proactive and detail-oriented Part-time Operations Assistant to join our team for a six-month temporary assignment. The ideal candidate will assist in managing various administrative tasks and offers a unique opportunity to be part of a mission-driven organization at the forefront of promoting diversity and inclusion in the tech startup ecosystem.

Responsibilities:

Maintain excel spreadsheets based on guidance from team; generate and compile monthly and quarterly reports for internal and external stakeholders. Help maintain internal databases (we use Airtable and Notion), shared documents, and external databases such as Crunchbase and CB Insights. Monitor company inbox and ensure all inquiries are addressed by relevant team members. Assist with formatting one-pagers and PPT templates and updating website content. Support event planning activities such as tracking RSVPs, coordinating catering, reserving venue and other resources, and providing in-person event support if required. Provide other administrative support as needed, which may include scheduling meetings, processing invoices, requesting information on behalf of the team, consolidating event survey responses, sending information to stakeholders, etc.

Qualifications:

College degree is not mandatory, but candidates should demonstrate a proven track record of success in similar role. Strong organizational skills with the ability to multitask and prioritize tasks effectively and with little oversight. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite, particularly in Excel and PowerPoint. Experience with database management tools (knowledge of Airtable and Notion a plus). Ability to work independently and collaboratively in a fast-paced environment. Passion for creating equitable access and opportunity for all, with a particular interest in promoting diversity within the startup ecosystem.

What We Offer

A dynamic and passionate team. An amazing learning experience in a fast-moving environment with a team focused on supporting and investing in Black & Latino led startups. $25 per hour

Level Up Ventures is an equal opportunity employer, and we embrace diversity in race, religion, ethnicity, national origin, gender, sexual orientation, and age.

In accordance with applicable law, Hearst is required to include a reasonable estimate of the compensation for this role if hired in New York City. The reasonable estimate, if hired in New York City, is $25/hour. Please note this information is specific to those hired in New York City. If this role is open to candidates outside of New York City, the salary range would be aligned to that specific location. A final decision on the successful candidate’s starting salary will be based on a number of permissible, non-discriminatory factors, including but not limited to skills and experience, training, certifications, and education.

In accordance with applicable law, Hearst is required to include a reasonable estimate of the compensation for this role if hired in New York State. The reasonable estimate, if hired in New York State, is $25/hour. Please note this information is specific to those hired in New York State. If this role is open to candidates outside of New York State, the salary range would be aligned to that specific location. A final decision on the successful candidate’s starting salary will be based on a number of permissible, non-discriminatory factors, including but not limited to skills and experience, training, certifications, and education.

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