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Administrative Assistant II

4 months ago

Edmond, United States University of Central Oklahoma Full time

Job Details

Description

Position Overview

Performs general administrative and office support activities; may support faculty, professionals, or a team. Performs word processing and data entry. Maintains file system and department or customer records. Prepares reports and presentation materials and makes copies. Receives and responds to correspondence, manages multi-line telephone system, and may manage department email inbox. Receives and directs visitors and may perform customer service-related duties. Sets up for meetings and events, books appointments, and manages calendars and/or event spaces. Makes travel arrangements, orders and maintains an inventory of supplies, and makes purchases/completes requisitions. Generates basic reports, transcribes minutes from meetings and conducts general research. May handle confidential information.

The general schedule for this position is 40 hours per week, Monday through Friday, 8:00 am to 5:00 pm.

Department Specific Essential Job Functions

This position is the first contact students will have with the Center For Counseling and Well-Being.

Job Level

Scope & Impact: This position is an intermediate-level position responsible for providing a variety of clerical/administrative support, or manual labor, tasks for an office or department. This position may have a minor to moderate impact on the operations of multiple work areas.

Communication & Interaction : Routinely answers questions and provides information and data requested by individuals within or outside of the work area.

Effective Knowledge: Demonstrates ability to operate independently with intermittent supervision for day-to-day operations.

Problem Solving & Judgement : The job consists of repetitive manual tasks that are covered by specific procedures or close supervision.

Budget Authority: May compile data for budget preparation.

Policy & Procedure Authority: Primarily responsible for applying organizational policies and procedures and/or determining appropriate processes to follow.

Qualifications Required

General education or vocational training and 3+ years’ relevant experience or equivalent combination of education and experience.

Qualifications Preferred

Bachelor's degree. Experience in a medical or mental health setting.

Physical Demands

Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.