Human Resource Assistant

7 months ago

Erie, United States LECOM Full time

JOB SUMMARY : The Human Resource Assistant assists the Human Resources team in the development, implementation, and administration of HR policies and programs to support the Institutional business objectives. Incumbent must assist in evaluating policies and practices and initiating improvements to ensure compliance when warranted. This position is an integral part of the Institution’s initiative to standardize HR activities across the organization.

CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES:

Perform data entry and administration of applicable employee data in the HRIS system – personal information, job title changes, employee data maintenance, etc.; Create employee files for new employees, Institution-wide, ensuring documents are on the share drive and in the physical file in the appropriate file cabinet; Assist in overseeing HR records in the File Room and on the share drive, manage updated employee documents as received, maintain files for both current and termed employees, archiving as necessary; Audit, update, and maintain postings on CWDS and Employ Florida to ensure compliance; Responds to and completes verification of employment inquiries; Track claims, keeping up with compliance, risk management, and other matters on an as- needed basis; Monitor and provide support to the business during annual processes such as performance reviews, compensation and rewards, and headcount planning; Assist in the coordination of recognition programs, for example, birthday recognition, service anniversary, company celebrations, etc.; Assist with benefit renewals, enrollments, terminations, changes, and claims; Keeps records of personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting; Manage COVID notifications as received by following up with the employee, consulting with administration, shutting off badge/IT as necessary, scheduling testing and securing results, keeping record of results, and reinstating badge/IT access when appropriate; Ensure compliance of COVID vaccine requirements from CMS, OSHA, or other regulatory authorities by securing and recording vaccine records, and securing religious or medical exemptions as needed; Manage and audit malpractice coverage across all campuses, maintain spreadsheet, work with stakeholders to ensure preceptors have coverage as needed, update HUB with changes (terms, transfers, change in status, etc.); Perform HR functions, including, but not limited to recruiting, employee relations, data analytics, benefit coordination, etc., across all locations (, Elmira, Erie, Bradenton, Greensburg, DeFuniak Springs, etc.); Assist the talent acquisition function by sourcing, recruiting, onboarding, and orienting for entry-level positions as assigned; Plan, schedule, and administer a variety of selection tests, including coordination of a variety of processes related to employment including reference, background, or drug screen; Assist in the development of HR solutions by collecting and analyzing information and recommending courses of action; Provide day to day performance management guidance to employees ( coaching, counseling, career development, staffing management to assigned groups, disciplinary actions and the like); Assist managers and employees in understanding and applying people tools, policies and procedures in order to maximize employee performance, achieve organizational effectiveness, improve employee engagement, and ensure compliance; Help in the administration of various human resources plans and procedures for all company personnel; Assist in development and implementation of personnel policies and procedures; Assist in the preparation and maintenance of the employee handbook and policies and procedures manuals; Communicate changes in Institutional personnel policies and procedures and ensure proper compliance is followed; May participate in the investigation and resolution of ongoing employee relations issues, anticipates problems whenever possible and assists in the development, recommendation, and initiation of appropriate steps for resolution; Contribute directly to the Mission of LECOM embodying the essence of Osteopathic Principles and Practices by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction; Participate in scholarly activity so to enrich and broaden the student learning experience; Commit to being a representative of LECOM by being actively involved in the community, including, but not limited to, serving on Boards, participating in community fundraisers and overall outreach; and Accept other duties needed/assigned for the Institution’s needs.

EOE/AA/M/F/Vets/Disabled

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

High degree of comfort with technology and reporting; advanced data entry and computer skills with high proficiency in Outlook, Word, Excel, PowerPoint, and others; Must be trained and certified on the Institutional Data Systems (Meditech, Kronos, Cadient Talent, Banner, NeoEd, Selerix, CWDS, Employ Florida, and others); Compliance with internal, state, and federal regulations; Effectively using interpersonal and communications skills including tact and diplomacy; Effectively using organizational and planning skills, including attention to detail and follow-through; Maintaining confidentiality of work-related information and materials concerning both patient (HIPAA) and student privacy (FERPA); Demonstrated communication skills, both written and verbal; Solid understanding of a variety of employment law areas including employee relations, diversity, benefits, staffing, and immigration; Strong interpersonal, facilitation, presentation, and negotiation skills; Ability to manage own time and workload, juggling conflicting priorities; Ability to effectively manage multiple assignments across all campus locations in a high-touch personal way; Ability to develop creative solutions; Ability to assess skills in employment candidates; Must be able to work effectively under pressure in a fast-paced environment; Must be confident in handling ambiguity and fluid situations and have an abundance of common sense and pragmatism; Must be able to work with individuals at all levels in the organization and throw equal enthusiasm behind the more routine, hands-on activities as well as those requiring a higher profile; Maintaining an established work schedule; Be able to be flexible to accept other duties needed/assigned for the Institution’s needs; The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect and EEO rules and regulations; The ability to report to work as scheduled, ready to devote full attention and energy to the important work of LECOM; and The ability to accept work directives from managers and supervisors in a respectful and cooperative manner.

MINIMUM QUALIFICATIONS :
Education and experience equivalent to: Education and experience equivalent to: an undergraduate degree required; preferably in Human Resources, Business, or related field. Master’s degree preferred. Work experience of 2-5 years in HR or a similar job responsibility preferred. Computer and online interactive knowledge a must.

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