Admin Services Coordinator

2 months ago

Iowa City, United States University of Iowa Full time

This position supports the Emergency Medicine Department in the role as departmental Administrative Services Coordinator with a logistics focus. This position will contribute to the success of the Emergency Medicine Department by providing administrative services through the coordination and support of operations and lead the organization by planning, directing, and evaluating operations.Key areas of responsibility include logistical and operational support, communication, and financial management. Requires a high level of discretion, confidentiality, attention to detail and accuracy, and independent judgment.

Position Responsibilities:

Facility and Operational/Faculty and Staff Support: Initiates requests for payment of goods, services, and reimbursements to faculty and staff. Prepare and oversee preparation of special or periodic reports as needed/requested. Present and onboard residents and faculty on the University's travel and reimbursement process. Facilitate software and hardware purchases/repairs for faculty and staff.Serve as liaison and point of contact for urgent facility issues within the department. Facilitate departmental projects and initiatives, ensuring operations are effective and compliant.Investigate facility and operational issues and communicate effectively with departmental leadership.Organizes and facilitates special events/transportation as needed. Financial Responsibility: Analyze, monitor, and report financial data, information, and reports. May initiate and/or approve routine fiscal transactions.Provides oversight to Clerk III for reconciliation and follow-up on corrections for traveling nurse timecards.Monitorsclinical, educational, and researchexpenditures,identifyirregularitiesandrecommendscorrectiveaction.Preparecorrectedaccountingentries. This includes clinical operations, AirCare, EMSLRC, Education, and Research.Creates and maintains spreadsheet of CME purchases by faculty, APPs, and book fund of residents.Creates and maintains Emergency Department Supply List to facilitate special orders. Serve as point person to resolve issues with Accounts Payable such as purchase orders, e-vouchers, etc.Review and analyze department expenses and reimbursements, independently identify ways to reduce costs.Manage (TDR) Transaction Detail Reports.Initiates travel expense vouchers and obtain all required documentation.Responsibility for departmental credit card purchases and monthly reconciliation with appropriate documentation.Provide oversight to Clerk III for department supply orders.Create and maintain Blanket Order spreadsheet to track encumbrances to ensure that blanket order encumbrances maintain a positive balance.Provide oversight of the invoice process to Clerk III. Including but not limited to; Invoice Johnson County Jail monthly for services provided by Department. Initiates payments in Maui for graduate tuition payments.Initiate requests for funds and process payments from Foundation Accounts.Review Foundation Accounts monthly. Notify Executive Vice Chair of any donations made during the month.Deposit checks and credit card payments in the e-deposit system.Initiate forms for the SARTSANE program.Verify payments recorded in General Ledger monthly. Information Management: Review, resolve, and respond to requests for information, data, services, complaints, etc. Communication Management: May create and coordinate internal and external communications around department facilities.Other duties as assigned.

 Administrative Services Coordinator– Emergency Department

Pay Grade:  Percent of Time: 100% Location: Iowa City, Iowa Staff Type: P & S Type of Position: Regular Schedule: General work hours are M-F, 8:00 a.m.- 5:00 p.m.

Education Requirement:

Bachelor’s degree in Business or appropriate discipline or an equivalent combination of education and experience.

Experience Requirement:

Minimum 6 months of experience providing administrative operations support.  Demonstrated ability to work autonomously, maintain confidentiality, and prioritize tasks while possessing a strong attention to detail. Demonstrated ability to meet deadlines, follow-up, and multi-task with minimal supervision. Demonstrated ability to work collaboratively across functions, levels and departments toward shared objectives. Excellent communication skills at the verbal, written and presentation levels. Must be highly proficient in computer software applications (MS Word, Excel, Outlook, Epic)

Highly Desired Qualifications:

Experience collecting and managing data.  Demonstrated organizational and project management skills. Demonstrated customer service experience in a fast-paced environment. Six months to one year experience reconciling accounts, monitoring expenditures, and preparing financial reports. ExperiencewithQuickBooks.

Desired Qualifications:

KnowledgeofUniversityPurchasingandAccountsPayablepolicies. ExperiencewithUniversity'sAccountsPayableand PurchaseOrdersystems. Application Process: In order to be considered, applicants must upload a resume and cover letter clearly addressing how the required and desired qualifications of this position have been met. Up to 5 professional references will be requested at a later step in the recruitment process.
Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. Successful candidates will be required to self-disclose any convictions history and will be subject to a criminal background check and credential verification. This position is not eligible for University sponsorship for employment authorization.

  • Admin Services Specialist

    2 months ago

    Iowa City, United States University of Iowa Full time

    Operational Support and Management: Responsible for managing the Pharmacy Workforce Database within the Iowa Health Professions Inventory, including data collection, data entry and analysis, and the generation of reports of the analysis, primarily in graphical representations.  Coordinates and supports offerings within Regularly Scheduled Series (RSS)...

  • Cleaning Services Specialist

    6 days ago

    Kansas City, Missouri, United States Blue Skies Admin Services Full time

    About Blue Skies Admin ServicesWe are a leading provider of cleaning services, dedicated to delivering exceptional results and exceeding our customers' expectations.Job SummaryWe are seeking a highly skilled and motivated Housekeeping Professional to join our team. As a Housekeeping Professional, you will be responsible for providing top-notch cleaning...

  • Coordinator of Administrative Services for Athletics

    2 weeks ago

    Iowa City, Iowa, United States University of Iowa Full time

    Position Overview: The University of Iowa Department of Athletics is inviting applications for the role of Administrative Services Coordinator for Student-Athlete Academic Services. This is a part-time (50% and FLSA non-exempt) position that includes comprehensive University benefits. As a member of the NCAA Division I and the Big Ten Conference, the...

  • Administrative Services Coordinator

    1 week ago

    Iowa City, Iowa, United States University of Iowa Full time

    Operational Support and Management: Accountable for overseeing the Pharmacy Workforce Database within the Iowa Health Professions Inventory, which includes data collection, entry, analysis, and the creation of analytical reports, primarily utilizing graphical formats. Facilitates and supports initiatives within Regularly Scheduled Series (RSS) activities in...

  • Administrative Services Coordinator

    2 weeks ago

    Iowa City, Iowa, United States University of Iowa Full time

    Operational Support and Management: Accountable for overseeing the Pharmacy Workforce Database within the Iowa Health Professions Inventory, which includes responsibilities for data collection, entry, analysis, and the creation of analytical reports, primarily in graphical formats. Facilitates and enhances offerings within Regularly Scheduled Series (RSS)...

  • Admin Assistant/Coordinator

    1 week ago

    Culver City, United States Russell Tobin & Associates Full time

    What are we looking for in our Admin Assistant/Coordinator - Music and Podcasts ? Russell Tobin's client, an American computer and consumer electronics company is hiring an Coordinator/Admin - Music & Podcasts to work in Culver City, CA Apply Now! Employment Type: Contract/Hybrid Location: Culver City, CA Pay rate: $35-$41/hr....

  • Administrative Services Coordinator

    2 weeks ago

    Iowa City, Iowa, United States University of Iowa Full time

    Operational Support and Management: Oversee the management of the Pharmacy Workforce Database within the Iowa Health Professions Inventory, which includes responsibilities for data collection, entry, analysis, and the creation of analytical reports, primarily represented in graphical formats. Facilitate and support initiatives within Regularly...

  • Admin Assistant/Coordinator

    5 days ago

    Culver City, United States Russell Tobin & Associates Full time

    What are we looking for in our Admin Assistant/Coordinator - Music and Podcasts ? Russell Tobin's client, an American computer and consumer electronics company is hiring an Coordinator/Admin - Music & Podcasts to work in Culver City, CA Apply Now! Employment Type: Contract/Onsite Location: Culver City, CA Pay rate: $35-$41/hr....

  • Admin Assistant/Coordinator

    6 days ago

    Culver City, United States RTA US Full time

    Job DescriptionJob DescriptionRussell Tobin's client, an American computer and consumer electronics company is hiring an Coordinator/Admin - Music & Podcasts to work in Culver City, CAApply Now!Employment Type: Contract/OnsiteLocation: Culver City, CAPay rate: $35-$41/hr. DOEResponsibilities:This person will support two executives with day to day...

  • HR Admin Coordinator

    3 days ago

    Silver City, United States Western New Mexico University Full time

    Position Title HR Admin CoordinatorPosition Classification StaffEmployment Type Full-TimeBenefits Full Time BenefittedDepartment Human ResourcesSummarySupports the overall administrative function of the Human Resources Department.DutiesProvides comprehensive clerical support to department including but not limited to correspondence, filing, phones, and...

  • Admin Assistant/Coordinator

    2 weeks ago

    Culver City, United States RTA US Full time

    Job DescriptionJob DescriptionRussell Tobin's client, an American computer and consumer electronics company is hiring an Coordinator/Admin - Music & Podcasts to work in Culver City, CAApply Now!Employment Type: Contract/HybridLocation: Culver City, CAPay rate: $35-$41/hr. DOEResponsibilities:This person will support two executives with day to day...

  • Part-Time Admin Assistant

    4 weeks ago

    Bossier City, United States National Star Services Part time

    Job DescriptionJob DescriptionNational Star Services is a 26-year-old facility management company providing different services all nationwide and we are now in search of a part-time admin assistant in Bossier City, LA 71112.Details of the job:Duties may include fielding telephone calls, receiving and directing visitors, word processing, excel processing,...

  • Admin & Sales Assistant / Customer Service

    3 weeks ago

    Missouri City, United States McLaurin Insurance Services Full time $10 - $15

    Job DescriptionJob DescriptionAre you looking to further your insurance sales career, or break into the insurance industry? We want highly motivated and determined professionals to APPLY TODAY. No matter your sales experience, if you are the right person, we'll invest in your success.We understand that it takes time to develop the skills necessary to be...

  • Admin Assistant

    3 months ago

    Panama City, United States Ladgov Corporation Full time

    Job DescriptionJob DescriptionJOB TITLE : Admin AssistantLOCATION : The 101st Air Operations Group in Panama City, Florida.DUTIES :Plan and coordinate logistics and prepare presentation materials for meetings, trainings, and events.Coordinate and provide Keynote speakers.Provide educational/promotional items.Overseeing the planning and coordination of new...

  • HR Admin

    3 days ago

    Alexander City, United States Trispoke managed services Full time

    HR Admin Irving TX 75061 Pay rate $28.00 /hr. on W2 only Shift Monday to Friday 07:00 am to 04:00 pm JOB DESCRIPTION: As a HR coordinator you will play a crucial role in supporting the HR department in multiple activities at the Roofing and Asphalt plant in Irving Texas. In addition the HR coordinator will support the further development of...

  • Service Coordinator

    3 months ago

    Iowa City, United States Reach For Your Potential Full time

    Job DescriptionJob DescriptionPOSITION SUMMARY: The Service Coordinator is the contact point for all services provided by Reach For Your Potential. Parents, other providers, guardians, members, and staff rely on the Service Coordinator for answers to their questions relating to the lives of the member. Service Coordinators maintain close contact with...

  • Housekeeper (i) - Cleaning Team Member

    2 days ago

    Kansas City, Missouri, United States Blue Skies Admin Services Full time

    About the RoleWe are seeking a highly motivated and detail-oriented Housekeeper to join our cleaning team at Blue Skies Admin Services. As a Housekeeper, you will play a vital role in maintaining the cleanliness and organization of our clients' homes.Key ResponsibilitiesProvide exceptional cleaning services to our clients, ensuring their homes are tidy and...

  • Housekeeper (i) - Cleaning Team Member

    1 day ago

    Kansas City, Missouri, United States Blue Skies Admin Services Full time

    Job Summary:We are seeking a highly motivated and detail-oriented Housekeeper to join our cleaning team at Blue Skies Admin Services. As a Housekeeper, you will be responsible for maintaining the cleanliness and organization of our clients' homes and offices.Key Responsibilities:Clean and maintain the interior and exterior of homes and offices, including...

  • Admin & Operations Manager

    2 months ago

    Culver City, United States JBCPlatform Full time

    Job DescriptionJob DescriptionJob Title:  Admin & Operations ManagerJob Location: Culver City, CA Job Duration: 12+ monthsPay Rate Range: - $45.00/ hourHybrid onsite (Tues-Thurs onsite)Description:•             Producing Executive Support including scheduling travel, expense reports, booking/coordinating meetings and managing team...

  • Implementation System Admin

    1 month ago

    Kansas City, United States Menlo, Inc. Full time

    Job DescriptionJob DescriptionDescription:As an Implementation System Admin, you'll be the driving force behind our clients' seamless integration of cutting-edge technology and business solutions. Your mission will be to deliver a flawless setup, installation, and training experience. You'll forge strong partnerships directly with clients,...