Business Office HR Coordinator

4 months ago

Brooklyn, United States YMCA of the USA Full time

Job Description

Salary: $23.00 Hourly

 The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.

The Dodge YMCA is seeking a Business Office HR Coordinator who will provide daily Human Resources, Payroll, and some areas of Financial Business, IT and Risk Management support for the Dodge YMCA. The Business Office Coordinator, under the supervision of the Business Manager, will provide administrative support to the executive office and other departments within the branch.

Benefits:
The YMCA of Greater New York offers a variety of benefits to its staff members, including , medical, paid time off, free YMCA membership, and more Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click for more information.

Qualifications Bachelor’s degree or equivalent experience.
Minimum of one (1) to two (2) years of experience in Bookkeeping and/or administrative assistance. Knowledge of Human Resources is preferred. Strong computer skills. Knowledge of HRIS is a plus. Detail-oriented and the ability to manage multiple projects simultaneously.
Must be able to handle a high volume of work.
Excellent customer service and communication skills. Essential Functions

HUMAN RESOURCES RESPONSIBILITIES

Responsible for the processing of employment and volunteer documents in a timely manner – includes, but not limited to: 

Entry of employee and/or volunteer screening into applicable systems. Assists with Youth & Family screening and agency processing. Assists with conducting new hire orientations/paperwork reviews with new or rehired staff (i.e., Benefit PowerPoint, paperwork, etc.) Generates and maintains a supply of New Hire Packets, Status Change forms, etc. Data entry into CONNECT:HR is timely and accurate. Assists with the maintenance and accuracy of filing of all employee and volunteer files.

Will assist supervisor to ensure appropriate staff/agencies are notified within the required timeframe regarding the following but not limited to:

Assisting with leave requests, including FMLA, disability, paid family leave, personal leave, etc.  Help coordinate medical plan changes, providing staff with benefit summaries and information. Provides an overview of health insurance, retirement, direct deposit, etc. Provide vacation, sick, and personal benefits upon request. Assist with employment verification requests. Timely response to unemployment claims in the absence of the supervisor. Timely entry of Workers Comp claims in the absence of the supervisor.

Assist with tracking training completions for all branch staff to ensure compliance, including but not limited to Praesidium Academy, Preventing Sexual Harassment, time-clock use, etc.

FINANCIAL RESPONSIBILITIES

Assist in preparing the branch's daily deposits, bank and credit card reconciliation, and reporting. Resolve and track chargebacks. Assist in processing accounts payable vouchers and invoices, reconciling with the Accounts Payable system, and updating AP and PO tracking reports. Run open PO and IOH reports to notify branch staff. Assist in handling petty cash flow, audit receipts, and prepare account payable reimbursement vouchers. Assist in collecting purchasing card documents and submitting them to the AO. Assist in the distribution of financial reports to all branch department heads. Maintain and update the branch's business office records, including vendor files and business office archives, in accordance with the File Retention guidelines. Assist in government contract record keeping and reporting to the agency in a timely manner.

OTHER RESPONSIBILITIES

Provide administrative assistance to the executive office and act as backup for department Administrative Assistants (i.e., assisting department heads, distributing mail, etc.) when needed. Assist branches with maintaining all office equipment and computers; order and manage equipment supplies. Help create and submit HelpDesk tickets. Order and manage inventory of branch office supplies.

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