Commercial Office Specialist

5 months ago

Medina, United States Aspen Technology Full time

AspenTech is a global software leader helping industries meet the increasing demand for resources from a rapidly growing population in a profitable and sustainable manner. Our Digital Grid Management software suite, including AspenTech OSI products, helps power and utilities companies achieve superior real-time control, optimization and management for exceptional performance of complex energy networks.

The Role

As a Commercial Office Specialist, you will be responsible for organizing, authoring, and presenting customer-facing responses, including budgetary quotes, requests for information, proposals, market assessments, and contracts. You’ll act as a liaison between DGM's Sales Account Managers, Executive Management, Solutions Engineering, Product Management, and potential customers.

Your Impact

For your assigned proposal and contract projects, define the approach, maintain ownership and accountability for the schedule, align the business position to corporate objectives, ensure quality deliverables, and manage full authorization and approval of the final customer-facing package. Review understand RFPs from both nationwide and worldwide AspenTech customers. Ensure financial details for each proposal/contract follow AspenTech's needs for Banking, Legal, Security, Development, Business/Commercial Terms and Conditions. Prepare and manage customer correspondence and communications. Follow and reference historical pricing and market assessments to support internal pricing reviews. Facilitate the corporate authorization and approval process – adherence to corporate guidelines and commercial model. Work with Solutions Engineering, Sales Management, Product Management, and Executive Management to determine approaches and prepare proposals and contract documents. Act as primary point of contact with internal and external customers to provide support, administrative, and organizational services regarding proposals and contracts. Lead and participate in customer meetings and conference calls pertaining to proposals and contracts. Provide up-to-date information into sales pipeline and forecasting data and do so with accuracy and aligned with proposal solutions as iterations are negotiated. Work with a full range of AspenTech staff to identify and document commercial and technical risk for each proposal.

What You'll Need

Bachelor's Degree in Business, Economics, Communications, Finance, or related field. Minimum of 2 years experience with proposal and contract administration, or related experience. Experience and demonstrated ability to use Microsoft Office suite. Ability to manage several projects simultaneously. Administrative and organizational skills. Strong analytical and problem-solving skills, as well as excellent oral and written communication skills are required. Experience in an international business environment.

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