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5 months ago
THE ROLE
We are looking for a Senior HR Business Partner who will ensure compliance in these areas: HRIS process and data management, recruiting, onboarding, training and development, employee relations, and partnering with accounting on payroll processing. This position is under a separate entity, AAA Financial Services, Inc. that supports Insomniac Clubs Division. Organizational skills are a must as this role oversees the employee lifecycle of multiple locations and ensures the timely processing of all HR protocols and processes. This position is based out of our Glendale and Calabasas offices and on-site at our clubs and events.
RESPONSIBILITIES
Data Management
Lead, build and implement system configuration for all processes and procedures within ADP Workforce Now. Facilitate system training and communication as needed
Accountable for the effective implementation of various HR programs to facilitate value-added delivery, including HRIS, workforce and talent planning, performance management and total rewards
Maintain a tracking system for all State or County Licensee or Certification requirements. Make recommendations on recertification and training. Track when certifications need to be renewed and ensure completion of renewals
Maintain staff injury/incident reports
Partner with Insomniac HR to ensure compliance with all data workflows and internal data audit efforts
Compliance
Provide advice and counsel to managers and supervisors regarding personnel practices, policy, and employment labor laws
Recommend new approaches, policies, and procedures to effect continual improvements in efficiency of department and services performed and develop department goals, objectives, and systems
Ensure all company HR policies are created, updated, and applied consistently and in compliance with local, state and federal regulations
Stay current on payroll systems to achieve alignment with the payroll team and their practices to ensure effective accounting support
Reduce legal risks and ensure regulatory compliance by managing annual policy revisions and compliance audits, to comply with state/federal changes and rapidly changing legislation
Develop and maintain OSHA Workplace and Safety programs
Employee Relations
Coach, counsel and support leaders and employees while identifying and developing strategies that measurably improve the employee lifecycle
Monitor and handle claims pertaining to unemployment and workers compensation
Partner with managers to help resolve employee relations matters, advising on disciplinary actions and conducting employee investigations. Serve as subject matter expert and act as key resource for all employee relations – managing and resolving complex employee relation issues through effective, thorough, and objective investigations
Employee Lifecycle
Own full recruitment lifecycle and facilitate various job changes
Partner with Insomniac HR to ensure the continuous development and follow through of new recruitment strategies
Partner with line management to ensure timely hand off of new hire information
Oversee and administer all HR onboarding and payroll, ensuring compliance, maintaining accurate records, and streamlining the handling of people-related data
Navigate our system, Accurate, to ensure the timely completion of background check screenings
Design and facilitate various process, development, and compliance trainings.
Provide partnership in annual budget planning and staff forecasting processes
Keep management advised on potential problem areas and recommend/implement solutions as appropriate
Other special projects and tasks as assigned and needed
QUALIFICATIONS
Bachelors in HR, Finance, Psychology or related field
Proficient in ADP Workforce Now preferred and/or other web-based payroll processing systems
Familiarity with Airtable and Accurate are a plus
Proven ability to timely and within compliance recruit and onboard employees
Demonstrated comprehensive understanding of and experience in the core HR competencies including but not limited to employment law, organizational development, talent development, training, coaching, recruitment, workforce planning, compensation, benefits, payroll, and an overall understanding of HR policies and programs
Proven success in partnering on performance management guidance (coaching, counseling, career development, corrective actions, investigations)
Extensive knowledge of federal and state laws regarding employment practices and hiring best practices
Ability to quickly establish and build effective working relations
Established skills in coaching managers, facilitation, conflict resolution and relationship management
Ability to balance strategic and operational tasks with strong organizational and time management skills
Prior experience successfully operating with teams in different locations is a plus
Experience communicating with all levels of organizations and project stakeholders
Experience leading and utilizing analytics reporting across all business ventures
Possess excellent organizational, communication, and analytical skills with the ability to prioritize and handle multiple tasks simultaneously in a fast-paced environment
Demonstrate the highest level of personal ethics and professional integrity, ensuring an appropriate professional reputation within all levels of the organization
WORK ENVIRONMENT
Must be able to tolerate loud noise levels & busy environments
May work in drastic temperature climates while on site at events and venues
Must be willing to frequently work and travel to work events during holiday, evening and weekend hours, as required, to meet deadlines and work events
Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by our company for a visa.
