Administrative Coordinator

2 weeks ago

Hermitage, United States Samuel, Son & Co. Full time

Job Overview: The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office and service center, including billing and accounts payable functions. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Here is some of the benefits we offer:

Competitive wage Paid vacation in your first year Annual bonus 3 medical plan options; including HDHP Plan with NO employee contributions and HSA seed money  401k Plan; Pre-tax and Roth deferral options and fully vested company match  Comprehensive wellness programs including discounted gym memberships  Opportunity for career stability and growth Tuition reimbursement program Flexibility with start and end times (depending on circumstances and position) Protective personal equipment is provided or cost of purchase is reimbursed Affinity group for women (dependent on location) On the job training

Key Responsibilities:

Manage office supplies inventory and place orders as necessary. Coordinate office maintenance and repairs. Ensure a clean and organized office environment. Assist in the preparation of reports, presentations, and correspondence. Schedule appointments and meetings for staff members. Handle incoming and outgoing mail and packages. Serve as the first point of contact for customers visiting or contacting the service center. Answer inquiries and provide information about products and services. Assist customers with placing orders and resolving issues. Generate and process customer invoices accurately and in a timely manner. Reconcile billing discrepancies and follow up on unpaid invoices. Assist in accounts payable tasks, including verifying and processing vendor invoices and payments. Maintain accurate and up-to-date records, including customer information, invoices, and payments. Enter data into company databases and systems. Generate reports as needed for management review. Collaborate with other team members to ensure smooth operation of the service center. Provide administrative support to various departments as needed. Assist in special projects and initiatives as assigned.

Qualifications:

High school diploma or equivalent; associate’s or bachelor’s degree preferred. Proven experience in an administrative support role, with a focus on billing and accounts payable. Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint). Excellent communication and interpersonal skills. Strong organizational and time management abilities. Ability to prioritize tasks and meet deadlines. Customer service-oriented mindset.

SAMACO

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