Office Assistant II

Posting Details

Position Information Posting Number S Position Title Office Assistant II (Temporary) Location Skyline College Department Counseling Services SKY (DEPT) Position Number 2CC Percentage of Full Time % FLSA Non-Exempt (accrues overtime) Months per Year other If other, please specify Through December 31, . Min Salary $24.19 (hourly) Max Salary $30.84 (hourly) Position Type Classified, Temporary Posting Text Who We Are The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s is focused on “Student Success, Equity and Social Justice.” We provide students with a rich and dynamic learning experience that embraces differences — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our San Mateo County Community College District team, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty and classified staff, administration, students and community partners.

The College and the District Skyline College is part of the San Mateo County Community College District and is designated as a Hispanic Serving Institution (HSI), enrolling approximately 16, students each academic year. Skyline College has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on website.

Who We Want We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.

The Position Under general supervision, the Office Assistant II performs detailed clerical and operational support for the Assessment Center. Under direction, the Office Assistant II initiates, implements and coordinates office procedures and timelines in order to provide support for an office or department. Public contact is extensive, and involves College and District staff, faculty, students, vendors, other educational institutions, business and community representatives, regulatory agencies, and governmental agencies for the purpose of exchanging policy and procedural information. A moderate degree of independent judgment and creativity are required to resolve
many minor and occasional major problems that arise, by selecting from among alternative procedures that are available. Consequences of errors in judgment could be costly in public relations, staff and employee time. The Office Assistant II classification can train and lead the work of volunteers and student assistants as assigned.

Duties and Responsibilities The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification. Exchanges information with college staff and others regarding department services, as well as to provide operating policies and procedures Screens calls, visitors, and electronic inquiries to provide policy and procedural information and/or to take messages and make appropriate referrals Sets up and tracks budget expenditures and files Attends meetings and other events to obtain and provide current information Uses a database and a variety of computer software to set up, track and maintain a wide variety of data and electronic and manual files and to perform data entry and retrieval Composes and prepares correspondence, memoranda, report narratives, forms, publicity materials and other materials from copy or with general instruction Uses standard software applications to prepare correspondence and reports, agendas and meeting minutes, and spreadsheets Compiles items and materials for meeting agendas Schedules and proctors student placement and other tests and scores tests using well-prescribed methods and follow-up Takes and transcribes meeting notes as assigned Sorts and distributes department mail as needed and coordinates bulk mailings Performs other related duties as assigned Minimum Qualifications Graduation from high school and college courses in business administration, office administration, or a closely related field OR an equivalent combination of education and experience Successful general clerical experience of increasing responsibility Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff Experience with the organization and maintenance of electronic and manual files and records Experience with the use of a variety of computer software to compose and prepare correspondence, forms, reports, presentations, and other written materials Demonstrated skill in working as part of a customer service team Knowledge, Skills and Abilities Knowledge of office organizational procedures including workflow, current office equipment, supplies, file systems and computer applications Skill in multi-tasking and workload prioritizing under deadline pressure Skill in use of the Microsoft Office Suite and web-based content management systems Skill in respectful, tactful and sensitive interactions with people who are diverse in their academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds Skill in oral communication, including public speaking Skill in written communication Skill in organizing data, setting up, tracking and maintaining data in electronic and manual files Ability to work effectively as part of a customer service team Physical Requirements This classification requires data comparison and interpretation; contact in close proximity with individuals and groups; work under deadline pressure; multi-tasking; attention to detail; manual dexterity; pulling, pushing, reaching; moving items of light to moderate weight; listening/comprehension of a variety of directional formats; flexibility, and adaptability in order to perform the essential functions.

Preferred Qualifications Benefits Due to the temporary nature of this position, benefits are not included. Posting Detail Information Open Date 10/09/ First Review Date 10/23/ Close Date Open Until Filled Yes Special Instructions Summary Required Application Materials All applicants are required to submit:

1. A completed online District application form (go to to complete the application and to apply for this position).

2. A resume that details all relevant education, training, and other work experience.

3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.

Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

For questions related to this posting, please contact:
SMCCCD Office of Human Resources
CSM Drive
San Mateo, CA
Tel.: -
Fax: -
Email:
Web Page:

Conditions of Employment Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)

2. Submit verifications of prior employment

3. Satisfactory references

4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.

5. Present original documents for proof of eligibility to work in the United States

6. Approval of your employment by the SMCCCD Board of Trustees

7. Provide a certificate of Tuberculosis exam for initial employment.

8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

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