Office Assistant Ii

1 week ago

San Bruno, California, United States San Mateo County Community College District Full time

Office Assistant II

San Mateo County Community College District

Posting Number:
S

Department:
Counseling Services SKY (DEPT)

Location:
Skyline College

Position Number: 2C0072

Percentage of Full Time: 100%

FLSA:
Non-Exempt (accrues overtime)

Months per Year: 12

If other, please specify:

Salary Range:

Note:

Min Salary:
$61,908 (annual)

Max Salary:
$78,924 (annual)

Position Type:
Classified Positions

Who We Are:

The San Mateo County Community College District is committed to achieving educational equity for all students.

As outlined in the Districts Strategic Plan, "success, equity, and social justice for our students are longstanding goals." The Districts
"Students First" Strategic Plan is focused on "Student Success, Equity and Social Justice." We provide students with a rich and dynamic learning experience that embraces differences - emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders.

When you join our team at San Mateo County Community College District, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners.


The College and the District:


Skyline College is part of the San Mateo County Community College District and is designated as a Hispanic Serving Institution (HSI), enrolling approximately 16,000 students each academic year.

Skyline College has a diverse student population that is a reflection of the communities that it serves.

Detailed information about the student population, including data related to student success, can be found on
Skyline Colleges Office of Planning, Research, Innovation, and Effectiveness (PRIE) website.


Who We Want:

The Position:

Under general supervision, the Office Assistant II performs detailed clerical and operational support for a department or office.

Under direction, the Office Assistant II initiates, implements and coordinates office procedures and timelines in order to provide support for an office or department.

Public contact is extensive, and involves College and District staff, faculty, students, vendors, other educational institutions, business and community representatives, regulatory agencies, and governmental agencies for the purpose of exchanging policy and procedural information.

A moderate degree of independent judgment and creativity are required to resolve many minor and occasional major problems that arise, by selecting from among alternative procedures that are available.

Consequences of errors in judgment could be costly in public relations, staff and employee time. The Office Assistant II classification can train and lead the work of volunteers and student assistants as assigned.

Duties and Responsibilities:


The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position.

The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.


  • Exchanges information with college staff and others regarding department services, as well as to provide operating policies and procedures
  • Screens calls, visitors, and electronic inquiries to provide policy and procedural information and/or to take messages and make appropriate referrals
  • Sets up and tracks budget expenditures and files
  • Attends meetings and other events to obtain and provide current information
  • Uses a database and a variety of computer software to set up, track and maintain a wide variety of data and electronic and manual files and to perform data entry and retrieval
  • Composes and prepares correspondence, memoranda, report narratives, forms, publicity materials and other materials from copy or with general instruction
  • Compiles items and materials for meeting agendas
  • Schedules and proctors student placement and other tests and scores tests using wellprescribed methods and followup
  • Takes and transcribes meeting notes as assigned
  • Sorts and distributes department mail as needed and coordinates bulk mailings
  • Performs other related duties as assigned

Minimum Qualifications:

  • Graduation from high school and college courses in business administration, office administration, or a closely related field OR an equivalent combination of education and experience
  • Successful general clerical experience of increasing responsibility
  • Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and sta

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